Software application to help during time of crisis
“Found it”
Section 1: Project Integration Management
1a. Overview
Project integration management ensures that processes contributing to the success of a project
are coordinated to be activated at the right time. Some of these processes are: (1) developing the
project charter, (2) developing the project management plan, (3) directing and managing the
project work, (4) monitoring and controlling the project work while also performing integrated
change control, and (5) closing the project (Schwalbe, 2016).
There are several ways for a project to be officially recognized and considered active by the
organization launching and conducting it. During the initiation process, subject matter experts
(SMEs) are consulted with the purpose to create a useful and realistic project charter; this
document is generated as a result of brainstorming and meeting management and it is signed by
key project stakeholders. It is the document that provides direction regarding the objectives and
the management of the project (Schwalbe, 2016).
1b. Project Title and Background
The board of directors of the local community center were concerned about the continuously
high number of trespassing and theft incidents happening on their property. After requesting
assistance from the local police department, the police chief advised the center that improving
the very dated lighting on the property and adding sensor lighting in areas prone to trespassing
(e.g., parking lots) would be beneficial.
The board considered the project’s cost. When weighed against the monthly electrical bill, cost
of replacing faulty parts that were breaking down very often, and the personnel hours spent on
making those replacements and repairs, upgrading the property’s lighting to new smart LED
fixtures and timers was a good investment. I am on the board of directors and I have expertise in
project management. Therefore, I volunteered to manage the project. The executive director of
the board assured me that he would facilitate access to other subject matter experts on the board
and within the community who could help with the project.
1c. Project Charter
Project Title: “Found It” Software Application
Project Start Date: May 21, 2020
Projected Finish Date: July 19, 2020
Budget Information: $100,000
Project Manager: Mohammed AL Youssef
Project Objectives: Upgrade common area lighting to LED with the purpose to combat crime
through better lighting, automated lighting, and lower electrical bill.
Main Project Success Criteria: The project will be deemed successful if the following are
recorded six months after the project is completed:
1. Fewer reported incidents (trespassing, break-ins, theft)
2. Reduced time spent by personnel on attending to lighting (switching on/off, replacing
defective parts)
3. Electrical expenses related to lighting are reduced by at least 25%, compound from costs
related to:
replacement of defective parts
monthly electrical bill
personnel hours spent attending to lighting needs
Approach: The board of directors has hired a lighting contractor company to evaluate the
illumination needs of the community, choose an LED lighting manufacturer, and replace, add,
and remove lighting fixtures, timers, and sensors. Agile method will be the best suitable
approach in this project. We will divide this project into mile stones in order to complete every
part on time. Finishing expected date for the project is July 19, 2020 so the very first lighting
contractor company will hired no later than May 31, 2020 they evaluate the needs of illumination
and we will estimate the budget whether is it under the range of our expected budget or not. This
evaluation would be done before June 5, 2020. After that we will work on the design process that
would completed around June 15, 2020. In the next step developing is major milestone which
will take a lot of time and struggle too expected date for the development of this project in order
to make it successful should be 1st July 2020. It will be tested many times in different situations
to make sure the fast response and perfection moreover to improve if any issues countered before
July 5, 2020.
Roles and Responsibilities
Role Name Organization/Position Contact Information
Project Manager Mohammed Alyoussef TBD
CC Executive Director Rick Kidder TBD
Software Designer Ariel Negron TBD
Software Designer Miguel A Olavarria TBD
Security Analyst Stephen Patrick TBD
Comments: We are now working to get all task divided
References
