business letter is for exchanging information and serve as formal communication between people.
it can be a great way to ask for information and to have smooth transaction
and the importance of business letters like
Subtitute to personal visit for writinga letter since it isconvient to us because we don’t have to go
the the particular place
saving cost and time markets since writng a letter is so convenient, then we can deliver the
message and we don’t have to go their place
and how to write a business letter
increasing goodwill since it serve as a formal communication then it show a sense of kindness
and friendliness
since it is a private letter it maintains the secrecy. Non
one other than the sender and
receiver can know the message contained in the letter.
purely love letter personal letter their personal feelings, full of emotion
an excuse letter and a type of formal letter, no emotion
business letter also a type of formal letter
Formal agreement: since it serve as formal communication it acts
agreement between buyer and seller. For example, an order letter
contains name of items, price, and quantity, time of delivery and
mode of payment. All these are regarded as the conditions of an
agreement between buyer and seller.
Use as reference: Information exchanged through letters can be
preserved permanently and used as reference so making business
decisions becomes easier.
Legal acceptance: Business letter is an acceptable document in the
eye of law. It can be stored and produced as documentary proof.
Assistance in local and international trade: Bothe local and
foreign trade essentially requires the help of various business letters.
Through letters, businessperson make inquiry about products and prices
place orders for goods collect the dues make and settle claims etc.
to have smooth transaction
The Heading or Letterhead
It usually contains the name and the address of the business or an
organization. It can also have an email address, contact number, fax
number, trademark or logo of the business.
2. Date
We write the date on the right-hand side corner of the letter below the
heading.
3. Reference
It shows the department of the organization sending the letter. The
letter-number can also be used as a reference
4. The Inside Address
your personal infos like name, address, postal code, and job title of the
recipient. It must be mentioned after the reference. One must write
inside address on the left-hand side of the sheet.
5. Subject
it’s the topic of the message. It should be clear, eye catchy, short,
simple, and easily understandable.
6. The Greeting
It contains the words to greet the recipient. or a salutation. The type of
It generally includes words like Dear, Respected, or just Sir/Madam. A
comma (,) usually follow the salutation.
7. The Body Paragraphs
the main part of the letter. It contains the actual message of the sender.
The main body of the mail must be clear and simple to understand.
8. The Complimentary Close
It is a humble way of ending a letter. like Yours faithfully, Yours
sincerely, and Thanks & Regards.
9. Signature and Writer’s Identification
It includes the signature, name and other details like contact number,
address
10. Enclosures
it show the documents attached to the letter. The documents can be
anything like cheque, draft, bills, receipts, invoices, etc.
11. Copy Circulation
It is needed when the copies of the letter are sent to other persons.
12. PostScript
The sender can mention it when he wants to add something other than
the message in the body of the letter. just like promised to write again soon.
business letter is for exchanging information and serve as formal communication between people.
it can be a great way to ask for information and to have smooth transaction
and the importance of business letters like
Subtitute to personal visit for writinga letter since it isconvient to us because we don’t have to go
the the particular place
saving cost and time, part of business letter a business letter and 7 c’s which is being respectful
courteous – pagiging magalang
yes po for smoothly transaction
The outer qualities to the appearance of the letter. It includes the quality of paper used,
colour of the paper, size of the paper etc.
inner quality paper gives a favourable impression in the mind of the reader. It also helps in
documenting the letters properly.
