1.

SWOT Analysis SWOT analysis is a process that identifies an organization's strengths,

weaknesses, opportunities and threats. Specifically, SWOT is a basic, analytical framework that
assesses what an entity (usually a business, though it can be used for a place, industry or
product) can and cannot do, for factors both internal (the strengths and weaknesses) as well as
external (the potential opportunities and threats). Using environmental data to evaluate the
position of a company, a SWOT analysis determines what assists the firm in accomplishing its
objectives, and what obstacles must be overcome or minimized to achieve desired results:
where the organization is today, and where it may be positioned in the future.

2. 3. SWOT Analysis of AIS

3. Strengths:

4. 1. Information technology 2. Accounting software – Tally 3. Produce relevant, reliable,

comparable and consistent information for users 4. Transaction processing cycles – revenue,
expenditure, payroll, production cycles 5. Inbound and Outbound logistical support 6. Maintain
a proper value chain and supply chain 7. Enterprise Resource Planning (ERP) system 8. Proper
documentation (by using software) – source document, turnaround document etc. 9. Strong
Report 10. Customer Relationship Management – customer loyalty 11. Data flow diagram and
flowcharts 12. Strong internal control systems 13. Database Management Systems – data
normalization, interrelated data files, logical and physical view of data 14. Online analytical
processing 15. Strong organizational culture and values 16. Encryption system – transfer normal
content into unreadable gibberish, protect confidential information 17. Access controlling
software – information right management software, data loss prevention software, digital
watermark, firewall 18. Information Systems audit- gives assurance that all programs performed
accurately. 19. Inventory Management System – perpetual inventory control system, periodic
physical counts of inventory, bar code of Radio Frequency Identification 22. Time card and Time
sheet – increases value added time 22. Balanced scorecard – shows performance measurement
of customer perspective, internal business process, learning and growth perspective 23.
Software based preparation of financial statements 24. XBRL (Extensible business reporting
language) – facelital the communication of business information. 25. REA (Resource Events and
Agents) data model and diagram – used to design AIS databases.

5. 4. 26. System Development Life Cycle (SDLC) – helps to analyze system, design concept and
physical shape, implement system and maintain 27. Planning Techniques – PERT, CPM, Gantt
chast 28. Capital Budgeting Techniques – NPV, IRR, ARR, PBP 29. Canned software – program for
sale on the open market 30. Application Service Provider (ASP) – Deliver software via the
internet

6. Weakness:

7. 1. Goal Conflict 2. Mistake to give input 3. Lack of proper decision 4. Logistic in support or
shortage of logistic 5. Information overload-cannot take proper decision 6. Incomplete database
7. Improper coding technique 8. Time constraint in ERP system-High risk of project failure 9.
Incorrect database data—bad decisions, embarrassment , angry users 10. Unskilled personnel
11. Information risk 12. Inconsistent data in database 13. Identify theft- unauthorized use of
one’s personal data 14. Improper management of inventory and assets-stock out or process
 inventory 15. Failure to collect cash from A/C 16. Failure to pay supply A/P timely 17. Failure to
create loyal customer 18. Failure quality of product or service 19. High training cost of
employees 20. Low performance by employee 21. Don’t maintain proper entry system of
employee 22. Failure to make required payment

8. 5. 23. Delay to pay employee 24. Agency problem-conflict of interest between shareholder &
agent 25. Expectation gap- Gap between what the shareholder want & actually what they get
26. Financial weakness they get-problem in going concern assumption 27. Logic & Development
error 28. Inefficient system 29.

9. System Incompatibilities Opportunities:

10. 1. Reducing cost of products or services. 2. Improving quality, productivity and efficiency. 3.
Improving the internal control structure. 4. Improving the efficiency and effectiveness of supply
chain. 5. Reducing the uncertainty and choosing the best alternative. 6. Competitive advantage.
7. Mechanical system in lieu of manual system. 8. Value of information. 9. Less ATM POS bad
code, scanner. 10. Manage activities and resources properly. 11. Graphical presentation of data.
12. Create rational database queries. 13. Find any data easily. 14. Reduce data redundancy and
inconsistencies. 15. Data independence. 16. Updating file easily. 17. Data warehouse and data
mining. - Users are free to analyze. 18. Remain partial and sensitive dependences. 19.
Minimizing fraud triangle elements -reduce fraud. 20. Digital signature and digital certificate.

11. 6. 21. Forecasting sales and expenditure. 22. Develop clear specification. 23. Maintain accurate
record. - Asset misrepresentation can reduce. 24. Main account decrease. 25. Improve billing,
shifting and warehousing efficiently. 26. Incentive for employees. 27. Change master data. 28.
Remaining petty cash as imports fund. 29. Lower price of products or services. 30. Using special
inks and watermark. 31. Backup and disaster recovery system. 32. Employee maintain for mass
work. 33. Audit trial and review. 34. Relationship between entities. - One to one. - One to many.
-Many to many. 35. Feasible the system. 36. Reducing the error and save tine. 37. Higher user
involvement and satisfaction. 38. Faster development time. 39. Benefit of outsourcing the
system. 40. Versatility and ease to use system.

12. 7. THREATS:

13. 1. Inaccurate or invalid master data 2. Unauthorized disclose of sensitive information 3. Loss or
destruction of master data 4. Poor performance 5. Incomplete or inaccurate or invalid order 6.
Uncollectable accounts receivable 7. Stock outs or excess inventory and loss of customers 8.
Picking the wrong items or the wrong quantity and theft of inventory 9. Shipping errors (delay or
failure to ship, wrong quantities, wrong items, duplication) 10. Failure to bill goods and services
11. Billing errors 12. Posting errors in accounts receivable 13. Inaccurate or invalid credit memos
14. Theft of cash and customers checks 15. Cash flow problems 16. Inaccurate inventory records
17. Purchasing items not needed 18. Purchasing at inflated prices 19. Purchasing goods and
services of inferior quality 20. Unreliable suppliers 21. Purchasing from unauthorized suppliers
22. Kickbacks

14. 8. 23. Accepting unordered items 24. Mistakes in counting 25. Verifying receipt of services 26.
Theft of inventory 27. Errors in supplier invoices 28. Mistakes in posting to accounts payable 29.
 Failure to take advantage of discounts for prompt payment 30. Paying for items not received 31.
Duplicate payments 32. Theft of cash 33. Check alteration 34. Cash flow problems 35. Poor
product design resulting in excess costs 36. Overproduction or underproduction 37. Theft of
fixed asset 38. Suboptimal investment in fixed assets 39. Loss of inventory or fixed assets due to
fire or other disasters 40. Disruption of operations 41. Inaccurate cost data 42. Inappropriate
allocation of overhead costs 43. Misleading reports 44. Hiring unqualified or larcenous
employees 45. Violations of employment laws 46. Unauthorized changes to payroll master data
47. Inaccurate updating of payroll master data 48. Inaccurate time and attendance data 49.
Errors in processing payroll 50. Theft or fraudulent distribution of paychecks 51. Failure to make
required payments 52. Untimely payments

15. 9. 53. Inaccurate payments 54. Inaccurate updating of general ledger 55. Unauthorized journals
entries 56. Inaccurate adjusting entries 57. Unauthorized adjusting entries 58. Inaccurate
financial statements 59. Fraudulent financial reporting

16. 10. 53. Inaccurate payments 54. Inaccurate updating of general ledger 55. Unauthorized journals
entries 56. Inaccurate adjusting entries 57. Unauthorized adjusting entries 58. Inaccurate
financial statements 59. Fraudulent financial reporting

Conclusion

17. The outcome of a SWOT analysis can be a redirection of company resources. The intent
is not necessarily to eliminate all weaknesses, or to pursue all opportunities. Instead,
management may conclude that attention must be focused on just one or two items,
while all other alternatives are ignored. Ideally, an existing strength can be aligned with
a perceived opportunity. Certain weaknesses may be left alone, under the reasoning that
they are unlikely to occur, or that there are other weaknesses that are more critical.
18. A problem with this analysis is that it only describes an organization's standing in
relation to the existing competitive environment. It does not provide any indication of
new directions that a business might take in order to uncover entirely new markets where
there is little competition.

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