Solanki Trading
A) Dispatch SOP (Standard Operation Procedure)
Material Should be dispatch/ deliver as per the order list generated by sales team documents.
As per the sales order material will dispatch with the bill / Challan for the same.
Each and every dispatched material should have data entry in the System (Tally).
If Challan generated, then the bill should be generated and send to the customer / Client within week or
as per the PO / commitments to client.
Every bill or challan send to the customer / client should be acknowledged.
Dispatched material should be documented with outward data management process. (Outward form)
Return material should be match with and against dispatched document on same day.
Returned material should be mentioned in the system same day mandatory.
There should have limitation of product supply and payment management process to dispatch material
any customer / Client.
B) Warehouse SOP (Standard Operation Procedure)
All material should be accepted in the warehouse as per the order list.
Each material should be validated and have proper GRN entry.
Daily material transit data should maintain and make entry in the system.
Material upkeeping as per the Company standard.
Day to day material update or shortage should be communicate on time.
Every Material should arrange as per the product code /HSN code / Product category.
Material should arrange as per the requirement and movement.
Unaccepted material / reject material should be entered and send back to vendor as per the return
process.
Any product / material movement without entry is unethical in warehouse. (Any branch)
C) Sales SOP (Standard Operation Procedure)
All the sales and marking transit should be recorded and shared with HOD.
Sales should have customer and client order /supply approval.
Every sales team have target as per the product and area.
Any customer /Client is crossing credit limit or exceeding product limit is not liable to sales order.
There is only 30 days maximum limit of credit period for any customer.
Sales take place after exceeding credit limit and crossing product limit the sales person is liable to bare
the amount.
Sales from count or field or any other mode should have direct entry in the system(Tally) on daily basis.
Daily field data or DSR should maintain and submit in the office is mandatory.
Direct call from the customer / client for orders should be on board line only first, not on the personal
connections.
D) Accountant and finance (Standard Operation Procedure)
Daily accounting data should be maintaining and make entry in the system periodically.
Purchase and sale data should be recorded on daily basis in the entry.
Accounting data analysis should be share and maintain weekly basis and share to the authority keeping
loop in the management.
Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
Company provision details should be share well in advance to concern team.
Monthly budget and forecasting data should be share and manage before every financial year and
maintain or track the process periodically.
All the financial control and authorities are centerlly managing and follow.
All the liable taxes or duties should be paid on time with management approval.
Periodically update the taxes, duties chargers as pet the amendment share by government.
Any product purchase changes or variation in term of pricing or cost should be immediately inform the
concern team.
Solanki Sales Corporation.
A) Dispatch SOP (Standard Operation Procedure)
Material Should be dispatch/ deliver as per the order list generated by sales team documents.
As per the sales order material will dispatch with the bill / Challan for the same.
Each and every dispatched material should have data entry in the System (Tally).
If Challan generated, then the bill should be generated and send to the customer / Client within week or
as per the PO / commitments to client.
Every bill or challan send to the customer / client should be acknowledged.
Dispatched material should be documented with outward data management process. (Outward form)
Return material should be match with and against dispatched document on same day.
Returned material should be mentioned in the system same day mandatory.
There should have limitation of product supply and payment management process to dispatch material
any customer / Client.
B) Warehouse SOP (Standard Operation Procedure)
All material should be accepted in the warehouse as per the order list.
Each material should be validated and have proper GRN entry.
Daily material transit data should maintain and make entry in the system.
Material upkeeping as per the Company standard.
Day to day material update or shortage should be communicate on time.
Every Material should arrange as per the product code /HSN code / Product category.
Material should arrange as per the requirement and movement.
Unaccepted material / reject material should be entered and send back to vendor as per the return
process.
Any product / material movement without entry is unethical in warehouse. (Any branch)
C) Sales SOP (Standard Operation Procedure)
All the sales and marking transit should be recorded and shared with HOD.
Sales should have customer and client order /supply approval.
Every sales team have target as per the product and area.
Any customer /Client is crossing credit limit or exceeding product limit is not liable to sales order.
There is only 30 days’ maximum limit of credit period for any customer.
Sales take place after exceeding credit limit and crossing product limit the sales person is liable to bare
the amount.
Sales from count or field or any other mode should have direct entry in the system(Tally) on daily basis.
Daily field data or DSR should maintain and submit in the office is mandatory.
Direct call from the customer / client for orders should be on board line only first, not on the personal
connections.
D) Accountant and finance (Standard Operation Procedure)
Daily accounting data should be maintaining and make entry in the system periodically.
Purchase and sale data should be recorded on daily basis in the entry.
Accounting data analysis should be share and maintain weekly basis and share to the authority keeping
loop in the management.
Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
Company provision details should be share well in advance to concern team.
Monthly budget and forecasting data should be share and manage before every financial year and
maintain or track the process periodically.
All the financial control and authorities are centerlly managing and follow.
All the liable taxes or duties should be paid on time with management approval.
Periodically update the taxes, duties chargers as pet the amendment share by government.
Any product purchase changes or variation in term of pricing or cost should be immediately inform the
concern team.
R Solanki Fabrics Co.
Security SOP (Standard Operation Procedure)
Daily factory round factory internal and external
Make a record of any issue / error /requirement as per the factory daily work and inform the
senior.
Make entry for daily consumable products (Pantry / HK) in the inventory register and share
report to the senior.
Inward of each product should have supporting document (Challan / Bills).
Interrogate the visitor and make a note / record of visitor and inform senior. Follow the
instruction and make a record in the daily report.
Raw material inward and outward should be recorded in the register (Inward/outward) and
acknowledge with GRN or gate pass.
Machine operator SOP (Standard Operation Procedure
Machine operator / tailor will collect daily production plan from the supervisor.
As per plan the raw material will be arranged and set at every machine along with count.
Machine operator / tailor is liable to cover / achieve production target per person per day.
All the product / material produce by the Machine operator / tailor should be as per the
stander /process/ design given by the authorities.
If any changes or error in the production the Machine operator / tailor is liable.
Machine operator / tailor is liable to utilize stress free breaks (Lunch, Tea, Loo.)
Each and every day Machine operator / tailor should share the daily count or production
generated as a daily report.
Cutting Master SOP (Standard Operation Procedure)
The Cutting master is the responsible to fulfill all the Machine operator / tailor raw material for
production.
Mater should follow daily / weekly / monthly schedule or special requirement.
Master make record of all the design and raw product created by him.
If any query related fabric quality, size thickness etc. need to share same day to authorities.
All the tools and equipment related raw pieces are observed and managed by cutting Master.
Cutting master is most welcome with all the creative and innovative ideas to authorizes.
Factory Manager (Standard Operation Procedure)
Factory manager is responsible for all the activity design and followed.
Production, Packaging, Cutting, Assembling, processing, dispatch, compliance, administration and
many more factory related task and responsibility should be managed.
Factory manager is responsible to maintain and keep all the records account, Administration,
compliance, production, packaging, and dispatch. Have to present require now and then.
Factory manager have to manage and check the flow of manpower, should not affect the
operations and project.
If any process, product, material, tool, labor, staff etc. against or affecting image of the company
factory manager is liable authorize to take action keeping in loop the management.
Monthly, yearly target / Budget of the factory have to maintain and manage, in case of any
alteration should be approve by the management.
Periodically maintain and manage utility charges and consumption in the factory inward and
outward activity and process.
Every now and then periodically manage team meeting including or as per the schedule for
account, Administration, compliance, production, packaging, and dispatch.
Accountant and finance (Standard Operation Procedure)
Daily accounting data should be maintaining and make entry in the system periodically.
Purchase and sale data should be recorded on daily basis in the entry.
Accounting data analysis should be share and maintain weekly basis and share to the authority
keeping loop in the management.
Keeping and maintain all the taxable records in soft and hardcopy as per the company protocol.
Company provision details should be share well in advance to concern team.
Monthly budget and forecasting data should be share and manage before every financial year
and maintain or track the process periodically.
All the financial control and authorities are centerlly managing and follow.
All the liable taxes or duties should be paid on time with management approval.
Periodically update the taxes, duties chargers as pet the amendment share by government.
Any product purchase changes or variation in term of pricing or cost should be immediately
inform the concern team.
Supervisor Operation (Standard Operation Procedure)
Supervisor is to maintain and manage the operation décor to fulfill daily requirement of labor and
their production concern.
He has to see each and every table or work place of production is full of raw material to maintain
daily target of each and every machine operator.
Supervisor will check and verify the production quality and standard as per the company
protocol or approve design.
Supervisor will have to see all the target per machine wise should achieve along with quality.
Daily data or report of production should be share to the authority and justify the difference.
Any difference or error in the production should be share on the to authority.
Supervisor Packaging (Standard Operation Procedure)
Packaging of each and every material along with quality, size is mandatory
Supervisor is responsibly to distribute and manage the packaging process, along with man power.
Packing structure / Plan should me maintain and follow and share the difference periodically.
On daily basis finished product should check and packed, make ready to dispatch.
Each and every finish product packaging should have unique code (detailing about plan, date of
Manufacture, location, batch number.)
Every produced product should have branding process checked and verify by team.
