Assignment # 02
Monitor, Evaluate & Control Tools and techniques
Course Title : Project Monitoring, Evaluation and Control Management
Course Code : MSP 608
SUBMITTED TO
Sir Tariq Javaid
SUBMITTED BY
Ammarah Shoaib
ENROLLMENT NO.
02-398191-009
Project Monitoring, Evaluation and Control Management
TASK 1: DECISION MAKING - MONITOR STAKEHOLDER ENGAGEMENT
PROCESS
1. Introduction
Monitor Stakeholder Engagement is the process of monitoring project stakeholder relationships
and tailoring strategies for engaging stakeholders through modification of engagement strategies
and plans.
1.1. Key Benefits
The key benefit of this process is that it maintains or increases the efficiency and effectiveness of
stakeholder engagement activities as the project evolves and its environment changes.
2. The Inputs, Tools & Techniques, And Outputs
In this assignment, Manage Stakeholder Engagement and one of its T&T i.e. decision making is
described.
3. Decision Making
A decision-making technique that can be used for this process includes
Multicriteria decision analysis
Voting
3.1. Multicriteria Decision Analysis
Multicriteria decision making is used to evaluate several criteria when discussing alternatives that
impact project or product quality. Project decisions can include choosing among different
implementation scenarios or suppliers. Product decisions can include evaluating the life cycle
cost, schedule, stakeholder satisfaction, and risks associated with resolving product defects
Stakeholder satisfaction should be identified and managed as a project objective. The key to
effective stakeholder engagement is a focus on continuous communication with all stakeholders,
including team members, to understand their needs and expectations, address issues as they
occur, manage conflicting interests, and foster appropriate stakeholder engagement in project
decisions and activities.
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Project Monitoring, Evaluation and Control Management
Example:
In our organization, selection of OEM that best meets the need of the customer is to be selected
for the procurement of technically specified products for this purpose stakeholders such as team
members are involved to identify the needs of customer as per given technical specifications so
that product as desired by the customer can be offered and supplied for the timely completion of
project.
3.2. Voting
Voting is a collective decision-making technique and an assessment process having multiple
alternatives with an expected outcome in the form of future actions. These techniques can be
used to generate, classify, and prioritize product requirements.
Examples of voting techniques include:
Unanimity: A decision that is reached whereby everyone agrees on a single course of
action.
Majority: A decision that is reached with support obtained from more than 50% of the
members of the group. Having a group size with an uneven number of participants can
ensure that a decision will be reached, rather than resulting in a tie.
Plurality: A decision that is reached whereby the largest block in a group decides, even
if a majority is not achieved. This method is generally used when the number of options
nominated is more than two.
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Project Monitoring, Evaluation and Control Management
TASK 2: MEETINGS – PERFORM INTEGRATED CHANGE CONTROL PROCESS
1. Introduction
Perform Integrated Change Control is the process of reviewing all change requests; approving
changes and managing changes to deliverables, project documents, and the project management
plan; and communicating the decisions. This process reviews all requests for changes to project
documents, deliverables, or the project management plan and determines the resolution of the
change requests.
1.1. Key benefits
The key benefit of this process is that it allows for documented changes within the project to be
considered in an integrated manner while addressing overall project risk, which often arises from
changes made without consideration of the overall project objectives or plans. This process is
performed throughout the project.
2. The Inputs, Tools & Techniques, And Outputs
In this assignment, Perform Integrated Change Control Process and one of its T&T i.e. meetings
is described.
3. Change Control Flow Chart
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Project Monitoring, Evaluation and Control Management
4. Meetings
Change control meetings are held with a change control board (CCB) that is responsible for
meeting and reviewing the change requests and approving, rejecting, or deferring change requests.
Most changes will have some sort of impact on time, cost, resources, or risks. Assessing the impact
of the changes is an essential part of the meeting. Alternatives to the requested changes may also
be discussed and proposed. Finally, the decision is communicated to the request owner or group.
The CCB may also review configuration management activities. The roles and responsibilities of
these boards are clearly defined and agreed upon by the appropriate stakeholders and are
documented in the change management plan. CCB decisions are documented and communicated
to the stakeholders for information and follow-up actions.
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