UNIT 12

Annex
Procedural Standards for RSD under UNHCR’s Mandate UNIT 12

ANNEX

Annex 1-1 List of UNHCR Resources (November 2003)

Notice: The list below highlights the UNHCR policy resources and guidelines
that are relevant to refugee status determination under UNHCR’s mandate. All
Protection Staff members who are responsible for RSD should have access to
and be familiar with these documents. Managers should ensure that docu-
ments are disseminated to staff who are responsible for their implementation,
and that the directions in these documents are reflected in the RSD procedures
and practice in the UNHCR Office concerned.

Many of these documents can be found in the UNHCR Protection Manual. Most
of the external documents can be found on the CD ROM Refword 2003 or on
UNHCR’s web site (www.unhcr.ch/refworld/). Internal documents are on KIMS
CD ROM (last updated 2000) or on the Intranet.

GENERAL UNHCR RESOURCES

Handbook on Procedures and Criteria for Determining Refugee Status under the
1951 Convention and the 1967 Protocol relating to the Status of Refugees (Re-edi-
ted January 2002).

Asylum Processes (Fair and Efficient Asylum Procedures), Global Consultations on

International Protection, 2nd mtg, U.N. Doc. EC/GC/01/12 (31 May 2001).

Human Rights and Refugee Protection. Part 2: Specific Issues (RLD 6) Training
Module (1996).

Human Rights and Refugee Protection. Part 1: General Introduction (RLD 5) Training
Module (October 1995).

Collection of International Instruments and other Legal Texts Concerning Refugees

and Displaced Persons (1995). (2 volumes).

Determination of Refugee Status (RLD 2). Training Module.

UNIT 1 • INTRODUCTION

Supervision and Oversight

The Role and Functions of the Inspector General’s Office UNHCR/ IOM/65/2003,
UNHCR/FOM/65/2003 (9 October 2002). (Internal).

UNHCR Manual, Chapter 2 "Organizational Structure and Responsibilities" Sections

1.2 – Delegation, 1.3 – Accountability, 1-4 UNHCR’s Organizational Structure, 1.5 -
The Nature of Reporting Lines, 9.5 - Representative (April 2003.)

Partnership: An Operations Management Handbook for UNHCR’s Partners

Appendix A1 - Framework Agreement for Operational Partnership between UNHCR
and Non-Governmental Organizations (February 2003).

UNHCR Code of Conduct, 2002.

Disciplinary Proceedings and Measures, UNHCR/IOM38/02,UNHCR/FOM38/02 (30

May 2002). (Internal).

Management of Protection Activities – Responsibilities of UNHCR staff,

UNHCR/IOM/25/2002, UNHCR/FOM/24/2002 (15 March 2002). (Internal).

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UNIT 2 • GENERAL ISSUES

Confidentiality

Relations with International Criminal Tribunals, UNHCR/IOM/48/2002, UNHCR/FOM/

44/2002 (August 2002). (Internal).

Confidentiality Guidelines, UNHCR/IOM/71/01, UNHCR/FOM/68/2001 (August 2001).

(Internal).

Communications on Sensitive Individual Cases, UNHCR/IOM/116/88, UNHCR/FOM/

108/88 (November 1988). (Internal).

Confidentiality of Official UNHCR Documents and Information, UNHCR/ IOM/59/

1988, UNHCR/FOM/51/88 (April 1988). (Internal).

RSD File Management Procedures

UNHCR FOM 67/2000 Field Guide - Annex 3 - Managing Records Centres; Annex 4
– Identifying and Shipping Archives, UNHCR Archivist. (14 September 2000).

Office Security

UNHCR Manual, Chapter 2, Section 9.2(f). "Organizational Structure and

Responsibilities" (April 2003).

Safety Guidelines for Handling Threats, Verbal Abuse and Intimidation from
Refugees (April 2003).

UNHCR Security Policy, UNHCR IOM/68/2002, UNHCR FOM//64/2002 (26 November

2002). (Internal).

Safety Guidelines for Sensitive Individual Refugee Cases in an Urban Context

Geneva (September, 2002).

UNHCR Handbook for Emergencies (2nd ed.) (June 2000).

Staff Stress and Staff Security: A Management Challenge for UNHCR,

UNHCR/Inspection and Evaluation Service (January 1997).

Security Recommendations, UNHCR (1995)

Security Awareness – an Aide Memoir (1995).

Interpretation in UNHCR RSD Procedures

Interpreting in a Refugee Context (RLD 3). Training Module. June 1993

UNIT 3 • RECEPTION AND REGISTRATION IN RSD OPERATIONS

Reception and Registration Standards

UNHCR Handbook for Registration: Procedures and Standards for Registration,

Population Data Management and Documentation (Provisional Release - October
2003).

Identity Documents for Refugees and Asylum Seekers: Guidance on Issuing Identity
Documents to Persons of Concern. (Project Profile/PGDS Working Draft 2003)

Executive Committee, Conclusion on Reception of Asylum seekers in the Context

of Individual Asylum Systems (No. 93 (LIII) of 2002).

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Executive Committee, Conclusion on Registration of Refugees and Asylum Seekers

(No. 91 (LII) of 2002).

Asylum Seekers with Special Needs

Refugee Women

Sexual and Gender-Based Violence against Refugees, Returnees and Internally

Displaced Persons: Guidelines for Prevention and Response (May 2003).

UNHCR Commitment to Refugee Women, Memorandum from the High

Commissioner (December 2001).

Guidelines on the Protection of Refugee Women (July 1991).

Child Applicants

Inter-agency Guidelines on Unaccompanied and Separated Children, IRC, ICRC,

Save the Children-UK, UNHCR, UNICEF, and World Vision (to be issued 2003).

Sexual and Gender-Based Violence against Refugees, Returnees and Internally

Displaced Persons: Guidelines for Prevention and Response, Chapter 5 (May 2003).

Separated Children in Europe Programme: “Statement of Good Practice”, Save the

Children and UNHCR (October 2000).

Refugee Children: Guidelines on Protection and Care (1994).

UNHCR Policy on Refugee Children (August. 1993).

Action for the Rights of the Children (ARC) Resource Packs, Foundations:
International Legal Standards (2002); Child and Adolescent Development (2001);
Working with Children (2001), UNHCHR, Save the Children, UN Children’s Fund, and
UNHCR.

Action for the Rights of the Children (ARC) Resource Packs, Critical Issues:
Separated Children (2002); Child Soldiers (2000); Abuse and Exploitation (2002),
UNHCHR, Save the Children, UN Children’s Fund, and UNHCR.

Other Asylum Seekers with Special Needs

Older people in disasters and humanitarian crises: Guidelines for Best Practice,
UNHCR, Help Age International-UK (2003).

Refugees and HIV/AIDS, Executive Committee of the High Commissioner’s

Programme, Standing Committee, 20th mtg., U.N. Doc. EC/51/SC/CRP.7 (February
2001).

Older Refugees: Looking Beyond the International Year of Older Persons, Executive
Committee of the High Commissioner’s Programme, Standing Committee, 17th
mtg., U.N. Doc. EC/50/SC/CRP.8 (February 2000).

The Situation of Older Refugees, Executive Committee of the High Commissioner’s

Programme, Standing Committee, 48th Sess., U.N. Doc. EC/48/SC/CRP.39 (August
1998).

UNHCR Policy Regarding Refugees and Acquired Immune Deficiency Syndrome

(AIDS), UNHCR/IOM/78/98, UNHCR/FOM/84/98 (December 1998) (Internal –
Cooperation Framework external).

Mental Health of Refugees, World Health Organization with UNHCR (1996).

Assisting Disabled Refugees. A Community-Based Approach (2nd ed.) (May 1996)

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Draft UNHCR Guidelines on Evaluation and Care of victims of Trauma and Violence
(December 1993)

UNHCR Policy and Guidelines Regarding Refugee Protection and Assistance and
Acquired Immune Deficiency Syndrome (AIDS), UNHCR/IOM/82/92,
UNHCR/FOM/81/92 (November 1992) (Internal – Guidelines external).

UNIT 4 • ADJUDICATION OF REFUGEE CLAIMS

RSD Interviewing

Interviewing Applicants for Refugee Status (RLD 4). Training Module. UNHCR
Geneva, 1995.

Inclusion Criteria

Guidelines on International Protection: “Internal Flight or Relocation Alternative”

within the context of Article 1 A (2) of the 1951 Convention and/or its 1967 Protocol
relating to the Status of Refugees, UNHCR, HCR/GIP/03/04 (July 2003).

Sexual and Gender-Based Violence against Refugees, Returnees and Internally

Displaced Persons: Guidelines for Prevention and Response, Chapter 8 UNHCR
(May 2003).

Guidelines on International Protection: “Membership of a Particular Social Group”

within the Context of Article 1A(2) of the 1951 Convention and/or its 1967 Protocol
relating to the Status of Refugees, UNHCR (May 2002).

Guidelines on International Protection: Gender-Related Persecution within the

Context of Article 1A(2) of the 1951 Convention and/or its 1967 Protocol relating to
the Status of Refugees, UNHCR (May 2002).

Interpreting Article 1 of the 1951 Convention Relating to the Status of Refugees

UNHCR (April 2001).

Note on Burden and Standard of Proof in Refugee Claims, UNHCR Position Paper
(December 1998).

Exclusion

Guidelines on International Protection: Application of the Exclusion Clauses: Article

1F of the 1951 Convention and/or its 1967 Protocol relating to the Status of
Refugees, UNHCR, HCR/GIP/03/05 (September 2003).

Background Note on the Application of the Exclusion Clauses: Article 1F of the 1951
Convention relating to the Status of Refugees (September 2003).

Note on the Interpretation of Article 1E of the 1951 Convention, UNHCR (October

2001) (internal).

Review of RSD Decisions

Requests by UNHCR Field Office for Advice on Matters relating to the Determination
of Refugee Status of Individual Applicants, UNHCR/IOM/47/91, UNHCR/FOM/48/91
(May 1991) (Internal).

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UNIT 5 • PROCESSING CLAIMS BASED ON THE RIGHT TO FAMILY UNITY

Family Unity and Refugee Protection, Global Consultations on International

Protection/Second Track: (Draft) (October 2001).

Family Reunification in the Context of Resettlement and Integration, UNHCR

Background Note for the Annual Tripartite Consultations on Resettlement (June
2001).

Family Protection Issues, Executive Committee of the High Commissioner’s

Programme, Standing Committee, 15th mtg., U.N. Doc. EC/49/SC/CRP.14 (June
1999).

The Reunification of Refugee Families, UNHCR/IOM/52/83, UNHCR/FOM/49/83 (18

July 1983) (Internal – Note external).

Note on Family Reunification, Executive Committee of the High Commissioner’s

Programme, Sub-Committee of the Whole on International Protection, 32nd mtg.,
U.N. Doc. EC/SCP/17 (August 1981).

UNIT 8 • UNHCR REFUGEE CERTIFICATE

Personal Documentation of Refugees, UNHCR/IOM/64/83, UNHCR/FOM/60/83 (22

August 1983) (internal).

UNHCR Handbook for Registration, Project Profile and PGDS, UNHCR Geneva
(Provisional Release - September 2003).

UNIT 10 • PROCEDURES FOR CANCELLATION OF REFUGEE STATUS

UNHCR Guidelines on the Cancellation of Mandate Refugee Status, UNHCR (draft

to be issued 2004).

Background Note on the Cancellation of Refugee Status, UNHCR (draft to be issued

2004).

UNIT 11 • PROCEDURES FOR CESSATION OF REFUGEE STATUS

Guidelines on International Protection: Cessation of Refugee Status under Article

1C(5) and (6) of the 1951 Convention relating to the Status of Refugees (the
“Ceased Circumstances” Clauses) (February 2003).

Guidelines on the Application of Cessation Clauses, UNHCR/IOM/17/99,

UNHCR/FOM/17/99 (April 1999) (Internal – Guidelines external).

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Annex 2-1 Interpreter Undertaking of Confidentiality and

Impartiality

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Annex 3-1 UNHCR RSD Application Form

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Annex 3-2 Registration Form for Unaccompanied and

Separated Children

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Annex 3-3 UNHCR Asylum Seeker Certificate

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Annex 4-1 Authorization to Act as Legal Representative

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Annex 4-2 RSD Assessment Form

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Annex 4-3 Referral Memo for Accelerated RSD Processing

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Annex 6-1 Notification of Negative RSD Decision

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Annex 7-1 Appeal Application Form

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Annex 8-1 UNHCR Refugee Certificate

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Photographs
Unless other wise indicated, photographs from UNHCR photo archives.

Cover Page : A. Hollmann (1999), S.Johansen (1980), A.Hollman (1993),

B. Press (1994), A.Hollmann (1998)
Divider Unit 1 : R. Chalasani (1998)
Divider Unit 2 : H. J. Davies (1995)
Divider Unit 3 : R. Chalasani (2001)
Divider Unit 4 : S. Hopper (2003)
Divider Unit 5 : R. LeMoyne (1996)
Divider Unit 6 : A.Hollmann (1994)
Divider Unit 7 : H. J. Davies (2002)
Divider Unit 8 : A.Hollmann (1994)
Divider Unit 9 : A. Hollmann (1998)
Divider Unit 10 : A. Hollmann (1998)
Divider Unit 11 : P. Moumtzis (1993)
p 2-1 : A. Hollmann (1993)
p 2-9 : A. Hollmann (1998)
p 2-11 : R. Redmond (2001)
p 2-17 : A. Hollmann (1997)
p 3-1 : S. Errington (1997)
p 3-2 : P. Benatar (2001)
p 3-4 : A. Hollmann (1998)
p 3-8 : R. Chalasani (1996)
p 3-9 : A. Hollmann (1998)
p 3-10 : A. Hollmann (1988)
p 3-11 : A. Hollmann (1998)
p 3-13 : A. Hollmann (1993)
p 3-14 : Project Profile
p 3-16 : Project Profile
p 3-23 : B. Press (1999)
p 3-24 : A. Hollmann (1993)
p 3-25 : B. Press (1993)
p 3-26 : R. LeMoyne (1995)
p 3-26 : T. Bolstad (1996)
p 4-6 : Project Profile
p 4-10 : A. Hollmann (1998)
p 4-11 : D. Dahmen (1979)
p 4-13 : E. Lauwers (1999)
p 4-16 : A. Hollmann (1999)
p 5-3 : A. Hollmann (1993)
p 5-5 : E. Lauxers (1999)
p 5-6 : B. Clarke (1998)
p 6-3 : S. Hopper (2003)
p 7-4 : L. Gubb (1991)
p 8-2 : L. Taylor (2001)
p 10-3 : S. Hopper (2003)
p 4-10 : A. Hollmann (1998)

Design and Printing : IMP Alpes • 04 50 25 98 16 • [email protected]