‘SABOT: Dahan Suategy OF: spay Sey For grant H7304TESTI10, program and class were not derived. Check rules. May 14,2010 Page 22 of 38 ‘of South Carolina,GL Account / Sponsored Class Scenario: ‘SAPOT - Derivation Strategy 01: Display Strategy ‘SAPOT - Derivation Strategy Of: Display Rule Values | feeeeceeeeerecaees?) May 14,2010 Page 23 of 38 ‘of South Carolina,ar Gt Revo Docent Company Code S001 ale oosago no GRAMTMGMT Solution - First determine if the functional area being used is the correct one to be used for the transaction, If itis, then you will need to determine whether or not your agency has requested for it ‘to be set up to derive a Sponsored Program on the grant to which you're trying to post. Ifit has not been set up, then you will need to submit a Help Desk ticket to request that it be added to the derivation table and list which Sponsored Program it should derive. Similar to the functional area, verify that you are using the correct GL account. If tis, then you will need to submit a Help Desk ticket to inform the SCEIS Team of the error and to have them evaluate whether or not it should be added to the derivation tables. May 14,2010 Page 24 0f 38 (© 2010 Siate of South Carolina,GRANT XXXXXXXXXXXX HAS TO BE IN “AWARD” OR “CLOSING” PHASE; PosT ‘This message usually means either that the grant is not in “Award” status or the current posting date is outside of the grant validity dates on the Grant Master Data. “Closed” status scenario: @ 2/98 606 ome oo0n AR Om (Si) Diplay Orant Macter HTB04TESTHO Incoming ©. )P Da raring |O> cnet Maar Buby Oro aa woes (Tagg este comin st reac Sonat ao Si Sy anne © Oeeoa ear “Initial draft” status scenario: e =— a BH C6@ CNH 5559 AB Os (Bis) Display Grant Master P2601SWIPA10 - Incoming EB BADE etsonnins (Oh Cope viz Budo Onion ‘rant ‘ntergovernmertai Personne! AgreemertiPa) Waker Cranttype Fost Spansee sconsez Deparnert of Comnarcen © Deston nacatr i moe A Oyece | Cast Shang | Oven. SDI) May 14,2010 Page 25 of 38 (© 2010 Siate of South Carolina,‘rant H7SOATESTIO has tobe in ‘System Response Solution - Check the grant’s status; the grant may still be in “Initial” or it may be in “Closed” status ‘where it cannot accept postings. If this is the correct grant, you need to go to the Grant Master Data and change the status on the grant. You can do this by putting the grant into edit mode and then clicking on the Change Status button and choose the available status that you need, Click on the Save icon after you have made the change. GRANT XXXXXXXXXXKX IS NOT VALID ON XX/XX/XX (POSTING DATE). GRANT IS VALID FROM XX/XX/XX TO XX/XX/XX: May 14,2010 Page 26 of 38[elo lelela[- |olae|[3) Grant H7304TESTI10 is not valid on 02/23/2010. Grant Is valid from 07/01/2009 to 01/31/2010 Message no. GMCUSTOMIIS Solution: Using t-code GMGRANT, check the Grant Validity section under the General Data tab, specifically the “Valid to” Date, and make sure itis inclusive of the posting date to which you are executing the transaction, © DWH ede os Noe FE Os (18) Display Grant Master HT304TESTHO - Incoming B70 Brags copra ap One (jong | Foy | ae | lng | ens | peedcnpes | con ang | ows. IR) Seer EEE Snel seer ttn Cmeect May 14,2010 Page 27 of 38 (© 2010 Siate of South Carolina,This message occurs when the grant’s valid to date budget validity period. inconsistent with the date range of the grant’s ‘Budget validity for grant H7304TESTI10 in date 02/23/2040 is not valld eee ‘Senne ven inet ao hes oe pee annie ‘system Response Prosi cope. Procedure + To bu typos tate obaeeuthe May 14,2010 Page 28 of 382 eG: BO009 Ge Ow 2D bane] Db Capt Eo Omri Seer OER Snel seer tmiston Cmca ct c 38 69e cas OSon an Wis] Change Grant Master HTS04TESTIO - Incoming (4 a ch S| fa ID oe Some az Sed tony Amster ome Get FF warant BQ yea dapeci pce Ten. But Bos Piemonte pet pas pe tind 2 ei mi of 1 Fwa{_eaum Solution: In t-code GMGRANT, click on the “Budget” tab and then click on the “Reset Using Splitting Rule” icon to match the Grant Validity Dates: ge Vay Pods ([eusye. Bucgt Stas [Budget Phase Buoy. SooneerFY_—__Granee FL liom De Waldo Dae FES Fetesses —_SutcetiorcrantAvard 2010 zor (pro: ano8 ay May 14,2010 Page 29 of 38 ‘of South Carolina,SYSTEM ERROR: RANTS MANAGEMENT UPDATE (RSPONSORED PROG, LGMACU13) ‘This message usually involves using a GL. (cash /balance sheet) account with accounting information that shouldn't be filled in or the document type may be inconsistent for the type of, transaction that you're trying to process. 2. ein 0 Corp Ce Sate) Swe sect 7 fax Pan et oS vee GBD we~is ole ay) GQ Sisiein error Grants Maracement Update (RSPONSGRED_PROG,LGMACU1a) v Exit @ Solution: Depends on the scenario - will require evaluation by the SCEIS team for further analysis ‘The issue may involve the document splitter settings on the document type, Gl. account and/or the GM update settings, all of which require configuration review and testing, May 14,2010 Page 30 of 38 (© 2010 Siate of South Carolina,GRANT BUDGETING OR BUDGET AVAILABILITY RELATED ERROR: OVERALL BUDGET EXCEEDED BY XXXX.XX USD (GM PB AVAILABILITY CONTROL) FOR DOCUMENT ITEM XXXXXX When trying to make budget postings in the transaction GM_CREATE_BUDGET, you may get a message stating there are errors. Gif Budget Create Document used by CREYES eto) 8 al | Pot roe Bs cr Process Femeeun Caen ASD mem some Hn ee esa mamta Gate Reels Groene at Sureveren ease eros " ~ If so, click on the “Error Log” icon ©" and open up each message by clicking on the “Long Text exists” con®, his wil give you the detailed accounting information for exactly where the error is occurring. You will most likely have GM or FM PB availability errors when trying to post a budget document, May 14,2010 Page 31 0f 38