Lawrence Berkeley National Laboratory

Signature Authority Guidelines for Operational Transactions

This memo describes the signature authorizations for various Laboratory operational transactions.
The number of required signatures is indicated in the far right column.

Please direct any updates to this list to: Michele Mock

Contents:

Financial
General
Personnel
Purchase Requisitions
Travel

$ LIMIT NO. OF
ITEM APPROVER
(IF APPLICABLE) APPROVERS

FINANCIAL

Request for Issuance of Check (RFICs), N/A Chief Financial Officer designee and Division 2
Non Purchase Order Payments authorized approver as noted in the Signature
Authorization System (SAS)
RFICs, charges to balance sheet or payroll N/A Chief Financial Officer or Designee 1
burden accounts
Transfer of Donner Funds to UCSF N/A Associate Laboratory Director for Operations 1
Bridge Funding -- Post Contract N/A Division Director or Division Business Manager, 3
Contingency Fund (PCCF) and Sponsored Research Officer, and Budget
Officer or Chief Financial Officer
Contractor Supporting Research (CSR) N/A Laboratory Director and Associate Laboratory 2
Funds Director for Operations
UC management fee N/A Chief Financial Officer or Controller 1
Extramural grants and contracts LBNL Staff as redelegated by Laboratory
Director
Solicit $0 - $5M
Accept
Execute 1
Approval of baseline overhead budgets and N/A Associate Laboratory Director for Operations 1
DAC approved charges
PERSONNEL
Overtime - Non-exempt up to 4 hours N/A Division Administrator or Department Head, or 1
day/16 hours week Human Resources Manager of Labor/Employee
Relations
Overtime Non-exempt greater than 4 hours N/A Human Resources Department Head, or Human 1
day/16 hours week Resources Operations Manager
Overtime - Exempt (extended work week) N/A Human Resources Department Head, or Human 1
Resources Operations Manager, or Human
Resources Manager of Compensation and
Benefits

Last updated:02/09/07 Page 1 of 4

 $ LIMIT NO. OF
ITEM APPROVER
(IF APPLICABLE) APPROVERS
Personnel matters including - requisitions, N/A Division Director or Department Head 1
hires, promotions, disciplinary actions

Employee relations financial settlements N/A Associate Laboratory Director for Operations 1
Reporting scientific misconduct N/A Division Director or Associate Laboratory 1
Director for Operations
Reporting improper activities N/A Associate Laboratory Director for Operations 1
Leave without pay < 6 months N/A Division Director or Department Head 1
Leave without pay > 6 months < 1 Year N/A Division Director or Department Head and 2
Human Resources Department Head
Leave without pay > 1 Year N/A Division Director or Department Head and 3
Human Resources Department Head and
Associate Laboratory Director for Operations
Honoraria $0-$500 Division Director (or designee) 1
Honoraria Over $500 Division Director and Associate Laboratory 2
up to $1,500 Director for Operations
Stipends $0-$500/day Division Director (or designee) 1
Stipends Over $500 per Division Director and Associate Laboratory 2
day/up to $2000 Director for Operations
per event
Contract labor N/A Staff as Assigned by Division or Department 1
and noted in the (SAS)
Visiting Researchers -- Visa N/A Human Resources Department Head, or Human 1
Resources Operations Manager
Outside employment/business activities N/A Division Director 1
Consultants N/A Procurement Manager or Chief Financial Officer 1
Severance payments - exceptions N/A Associate Laboratory Director for Operations 1
Vacation or leave (including leave without N/A Division Management and Human Resources 2
pay) during assignments at remote sites Department Head
Implementation /Reduction In Force N/A Division Director and Human Resources 2
Department Head
Location of workplace for alternate worksite N/A Division Director and Human Resources 2
Department Head

Last updated:02/09/07 Page 2 of 4

 $ LIMIT NO. OF
ITEM APPROVER
(IF APPLICABLE) APPROVERS

PURCHASE REQUISITIONS / STORES / JOB ORDERS

DOE and WFO Accounts $0 - $500K Staff and dollar amount assigned by Division or 1
Department and noted in the SAS
DOE and WFO Accounts Over $500K Division Director or Deputy Division Director and 2
Chief Financial Officer
Construction accounts $0 - $500K Facilities Division Director, or designee as 1
identified on the Facilities' Authorized Signers
list
Construction accounts Over $500K Facilities Division Director, and Associate 2
Laboratory Director for Operations, or Chief
Financial Officer
Capital Equipment Accounts Over $25K - Division: Administrator or Deputy Director 1
$100K
Capital Equipment Accounts Over $100K - Division Director 1
$500K
Capital Equipment Accounts Over $500K Division Director and Deputy Director of 2
Operations, or Chief Financial Officer
Memorandum of Understanding (MOUs) N/A Division Director and Chief Financial Officer 2
that commit labor resources with UC
Campus
DOE and WFO accounts requisitions No limit Laboratory Director, or Associate Laboratory 1
Director for Operations, or Deputy Director for
Scientific Programs
Real Property Rental Lease Agreements No limit Associate Laboratory Director for Operations 1
Special purchase requisitions No limit Chief Financial Officer
Travel Agency Contract
Credit Card Vendor Contract 1
TRAVEL

Travel authorization, travel advance, travel N/A Staff as assigned by Division or Department 1
expense voucher, local travel claim and noted in the SAS
Revisions to travel policy N/A Associate Laboratory Director for Operations 1
Exception to travel policy N/A Administrative Services Department Head 1
Foreign travel approval N/A Division Director and Travel Manager 2
Reimbursement travel expenses for foreign N/A Division Management 1
nationals
Limit relocation and household goods N/A Division Director or designees 1
expense for postdoctoral fellows

Last updated:02/09/07 Page 3 of 4

 $ LIMIT NO. OF
ITEM APPROVER
(IF APPLICABLE) APPROVERS

GENERAL

Conferences and Informal Meeting On-site N/A Division Director or designee 1

and Off-site
Working Meals: Urgency of Work, N/A Division Director 1
Overtime, Recruitment
Conference registration fees, off-site N/A Staff as assigned by Division or Department, 1
training fees (not involving overnight travel) noted in the SAS

Donner Laboratory Entertainment N/A Chief Financial Officer, or designee 1

Policy and procedure memos N/A Director or Deputy Director 1
General administrative memos N/A Director or Deputy Director or Division Directors 1
or Associate Laboratory Director for Operations

Site access - visitors from sensitive N/A Hosting Division and Reception Center 2
countries
Gift acceptance N/A Laboratory Director 1
Space requests/Off-site space acquisition N/A Associate Laboratory Director for Operations or 1
Chief Financial Officer
Proprietary information N/A Division Directors and Associate Laboratory 2
Director for Operations
Use of Laboratory name in advertising N/A Associate Laboratory Director for Operations 1
Employee Relations Fund N/A Human Resources Department Head or 1
designee
Organizational memberships N/A Institutional Program Officer or approved 1
membership list
UC name and seal N/A Associate Laboratory Director for Operations 1

Last updated:02/09/07 Page 4 of 4