JFB 40203 Computerized Maintenance
Management System (CMMS)
January Semester 2017
Chapter 1 Introduction to Computerized
Management System (CMMS)
Computerized Maintenance Management System
(CMMS)
1
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Maintenance System Options
• Manage maintenance department manually
• Automate the management of the
maintenance department
• Automate Asset Management and
Maintenance
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Manual Method
Uses spreadsheets, 3x5 cards, paper calendars to
manage the maintenance schedule
• Pro:
– Very easy to implement
– Inexpensive
• Con:
– Reduces likelihood of implementing a rigorous maintenance
schedule
– Potential unscheduled down time increases costs
– Paper work to manage – file, track, lose?
– Summary reports are very difficult to do
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Developing and implementing maintenance
program is a complex task because of
1. Subjectivity in decision making
2. Multiple objectives involved
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Developing and implementing maintenance
program is a complex task because of
1. Subjectivity in decision making
2. Multiple objectives involved
HOW CAN CMMS HELP?
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Fast, flexible access to reliable, current,
and comprehensive information is vital if
planners and managers are to control the
maintenance function on the basis of
knowledge rather than intuition.
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In these days of high technology and rapid,
economical data communication, job
preparation is accomplished far more
efficiently with the support of a sound CMMS
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CMMS have evolved over the last three
decades from elementary asset tracking and
preventive maintenance functionality, to
enterprise maintenance information
systems
Acronyms
CMMS
MMS (Maintenance Management System)
AMS (Asset Management System)
EAMS (Enterprise Asset Management System)
They all mean the same thing!
Overview of CMMS
Computerized maintenance management
system (CMMS) is also known as
computerized maintenance management
information system (CMMIS).
A CMMS software package maintains a
computer database of information about an
organization’s maintenance operations, i.e.
CMMIS – computerized maintenance
management information system
What is a CMMS?
Software Application
Centralized Database
Business Paradigm
Integrates strategic planning with
operations, maintenance and capital
investment decision-making.
What does a CMMS do?
Maintains information about an organization’s maintenance
operations.
Problem Tracking (Call Center)
Work Orders (Reactive/Corrective & PM)
Inspections
Asset Inventory & Management
Inventory Control (Parts / Materials)
Permits
What does a CMMS do?
How does a CMMS help?
Addresses business challenges
• Productivity enhancements
• Maximizing asset life cycles
• Minimizing total cost of ownership
How does a CMMS help?
Increased Efficiencies & Informed Decisions
• Asset Inventory
• Maintenance History
• Human Resources
• Financial Impacts
• Regulatory Compliance & Accreditation
Why Have a Maintenance Strategy
• Helps to manage time
– Plan when you do jobs
– Keep a record of what you do
– Stay organized
– Improved system reliability
• Helps to save money!
– Reduce down time (fix before it breaks)
– Meet regulatory compliance
– Better inventory management
– Increase the residual value of the equipment
CMMS Vs Manual MMS
1
CMMS Vs Manual MMS
Reduction of subjectivity in decision making
Decision-making varies from person- to-person based upon:
– Previous experience with particular type of problem
– The amount of information available regarding the
equipment
– The confidence in the accuracy of each data source.
CMMS Vs Manual MMS
Reduction of subjectivity in decision making
Decision-making varies from person- to-person based upon:
– Previous experience with particular type of problem
– The amount of information available regarding the
equipment
– The confidence in the accuracy of each data source.
CMMS allows data from multiple sources to be viewed
from a single MS-Windows application, such as Internet
Explorer. This gives workers the capability to apply
decision-making criteria uniformly based on a common
data set and a standard set of procedures and
prioritization system.
CMMS Vs Manual MMS
Ease of data collection
Data collection in manual maintenance systems become
tedious and difficult because of
Lack of tools
Lack of procedures
Lack of communication
CMMS Vs Manual MMS
Reduction of labor costs
Computerization of the maintenance department can be
considered as a method for providing better working facilities
with the objective of work simplification leading to lower
labor costs.
Works that are simplified as a result of computerization are
Job planning
Personnel record keeping
Training
CMMS Vs Manual MMS
Indirect benefits
• Reduction of downtime costs
• Reduced storeroom inventory.
• Productivity improvement
• Quality improvement
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It Should Work the Way You Do!
• You put your jobs on
a calendar.
• You check them off
when they are done.
• You record the work
in the equipment card
file...
