Hampton Roads Regional

Special Inspection Guidelines

and Procedures
2012 USBC Edition

Revised: July 14, 2014

Participating Localities:
Accomack Norfolk
Cape Charles Northampton
Chesapeake Poquoson
Chincoteague Portsmouth
Franklin Suffolk
Hampton Southampton
Isle of Wight Virginia Beach
James City County Williamsburg
Newport News York County
 ACKNOWLEDGMENTS

The participating localities express our appreciation for the valuable assistance of all of the
individuals and organizations who contributed to the creation of and revisions to Hampton
Roads Regional Special Inspection Guidelines and Procedures. The committee included
the following members:

Steven I. Shapiro, CBO Matt Marshall, Jr, P.E. Earl H. Inge Jr, P.E.
Deputy Director of Community Vice President Principal
Development Speight Marshall & Francis Stroud Pence & Associates
City of Hampton 2125 McComas Way, Suite 103 5032 Rouse Drive
22 Lincoln Street Virginia Beach, Virginia 23456 Suite 200
Hampton, Virginia 23669 (757) 427-1020 Virginia Beach, Virginia 23462
(757) 727-6246 MJM@[Link] (757) 671-8626
sshapiro@[Link] [Link]@[Link]

Lynn Underwood, CBO Michael A. Matthews, P.E. Thomas W. Coghill, CBO

Code Official President and CEO Director
City of Norfolk The Structures Group, Inc James City County / Building Safety &
400 Granby Street 1200 Old Colony Lane Permits
Norfolk, Virginia 23510 Williamsburg, Virginia 23185 101-E Mounts Bay Road
(757) 644-6899 (757) 220-0465 P.O. Box 8784
[Link]@[Link] mmatthews@[Link] Williamsburg, Virginia 23187-8784
(757) 253-6628
[Link]@[Link]
(Procedure Coordinator)
Chuck Sutton, CBO, MCP Bill Johnson, P.E. Andrew Bankowski
Inspections Coordinator TAM Consultants Plans Examiner
City of Virginia Beach 4350 New Town Ave., Suite 203 City of Virginia Beach
2405 Courthouse Dr., Bldg. 2 Williamsburg, Virginia 23188 2405 Courthouse Dr., Bldg 2
Va. Beach, Virginia 23456 (757) 564-4434 Virginia Beach, Virginia 23456
(757) 385-4211 bjohnson@[Link] (757) 385-4211
cwsutton@[Link] abankows@[Link]

Craig Hudson, AIA Michael J. Galli, P.E. Pat M. Hughes, CBO

Hudson + Associates Architects, PLLC Hampton Roads Area Manager Plan Review and Codes Administrator
120 W. Queensway, Suite 201 (Williamsburg-Virginia Beach) Development and Permits
Hampton, Virginia 23669 ECS Mid-Atlantic, LLC P. O. Box 15225
(757) 722-1964 108 Ingram Road, Suite 1 Chesapeake, Virginia 23328
chudson@[Link] Williamsburg, Virginia (757) 382-6018
(757) 229-6677 phughes@[Link]
mgalli@[Link]

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 Members who were a contributing part of the initial formulation of this document
John Catlett, MCP Roland McPherson, P.E. Paul W. Burch, P.E
Code Enforcement Director President, Senior Engineer, Quality Assurance,
City of Alexandria McPherson, Broyles & Associates, P.C. McKinney and Company
315 King Street, Suite 4200 6371 Center Drive, Suite 100 100 South Railroad Ave.
Alexandria, Virginia 22314 Norfolk, Virginia 23502 Ashland, Virginia 23005
(703) 838-4360 (757) 965-2000 (804) 798-1451
[Link]@[Link] rncpherson@[Link] pburch@[Link]

James H. Baldridge, P.E. Sheldon J. Leavitt, AIA, P.E. Douglas H. Murrow, AIA, CBO
President (Retired) Leavitt Associates Building Commissioner
Engineering Consulting Services, Ltd. 4400 Colley Ave City of Richmond Planning and
108 Ingram Road, Suite 1 Norfolk, Virginia 23508 Development Review
Williamsburg, Virginia (757) 489-7830 900 E. Broad Street
(757) 229-6677 sjl@[Link] Richmond, Virginia 23219
jbaldridge@[Link] (804) 646-7000

Steven S. Welton, P.E. Richard T. Stack John Hopke

President, Principal Principal in Charge
Welton Structural Design, P.C. McPherson, Broyles & Associates, Hopke & Associates
1901 Governor’s Pointe Drive P.C. 1156 Jamestown Road, Suite C
Suite B 6371 Center Drive, Suite 100 Williamsburg, Virginia 23185
Suffolk, Virginia 23436 Norfolk, Virginia 23502 (757) 229-1100
(757) 238-2009 (757) 965-2000 [Link]@[Link]
swelton@[Link] rstack@[Link]

Harold W. “Bo” Bohannon, Jr., P.E.

(Retired)
The Structures Group, Inc.
1200 Old Colony Lane
Williamsburg, Virginia 23185

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 TABLE OF CONTENTS

- Preface Page 4

1. Introduction Page 5

2. Definitions Page 6

3. Responsibilities Page 8

4. When Special Inspections are required Page 9

5. Special Cases Page 10

6. Special Inspector/Laboratory Qualifications Page 10

7. Completing the Statement of Special Page 10

Inspections
8. Pre-construction Meeting Page 11

9. Reports of Special Inspections Page 12

10. Final Report of Special Inspections Page 13

11. Changes in Design, Construction Page 13

and Special Inspection Personnel
12. Referenced Documents Page 13

13. Revisions to This Document Page 13

14. Appendices
A. Statement/Schedule/Final Report of S. I. Pages 13-17

B. Chart A Page 18

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Preface
As noted in the BOCA International manual Designing a Special Inspection Program,

“The effects of structural failures are far too many to list. The seriousness of such events gained the
attention of the U.S. government. In August of 1982, a Subcommittee, chaired by Albert Gore, Jr., held
investigative hearings to examine the causes of structural failure and find common problems associated
with these conditions. The Subcommittee’s ultimate goal was to eliminate those problems; thereby,
decreasing the number of failures.” (BOCA, P. 2)

To accomplish this goal, the Hampton Roads building safety community has joined together to formulate a
uniform set of procedures for the manner in which participating jurisdictions enforce Special Inspection
provisions of the Virginia Uniform Statewide Building Code (USBC). The provisions for Special Inspections are
intended to provide a higher degree of expertise in the implementation of the structural design for critical
aspects of building construction not normally found in the local building department.

The 2012 USBC July 14, 2014, incorporates and amends the International Code Council, Inc. (ICC) 2012
International Building Code (IBC). The Hampton Roads Regional Special Inspection Guidelines and
Procedures provides and coordinates the procedures for Special Inspections that are required by both the
referenced USBC and IBC. These procedures and guidelines are intended to be useable during the design and
permitting process and on the job site by containing the pertinent information needed for successful application
of a Special Inspection program.

The Hampton Roads Regional Special Inspection Guidelines and Procedures includes the following:

• The responsibilities of the Registered Design Professional responsible for the structural design;
• The role of each member of the building construction team to include the Registered Design
Professionals, Building Owner, Contractors, the Special Inspectors and Agents, and local Building
Official;
• The experience and qualifications necessary to supervise and perform Special Inspections;
• Identification of the required areas of Special Inspections, and;
• Administrative procedures that include a uniform Special Inspection form that is accepted by the
participating localities, important definitions, reporting requirements, and conflict resolution procedures.

The purpose of the Hampton Roads Regional Special Inspection Guidelines and Procedures is to
increase awareness of the Special Inspection requirements and to have a uniform procedure applicable
throughout the participating Hampton Roads communities. In addition, the procedure should help reduce the
problem associated with permitting and performing Special Inspections in participating localities. Should you
have any questions or suggestions for future editions of this document, contact the Procedure Coordinator
noted on page 1.

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1. Introduction
A. Purpose

The provisions for Special Inspections are intended to provide a higher degree of scrutiny for aspects of
construction that, upon failure, would cause significant harm. These aspects of construction include soil
suitability analysis, fabrication and installation of structural steel members, cold-formed steel members and
decking, certain concrete and masonry construction, fabrication and installation of wood structural
elements, pile and pier foundations, sprayed fire-resistant materials, wall panels and veneer systems,
EIFS, special cases and smoke control systems as detailed in the International Building Code (IBC).

The IBC, as adopted by reference through the Virginia Uniform Statewide Building Code (USBC), intends
that an experienced expert be in responsible charge of the inspection of these special types of
construction. The Hampton Roads building safety community has joined together in agreement to
implement a uniform procedure for the manner in which jurisdictions enforce the Special Inspection
requirements of the USBC and the IBC. This includes the standard for experience and qualifications
necessary to adequately control the work being performed, duties of the Special Inspector, reporting
requirements, as well as oversight by each jurisdiction. It specifies the type and manner of work and how it
is to be performed and any supervision required. It also clarifies the requirements for reporting the results
and record keeping.

This procedure is intended to safeguard public safety and general welfare through structural strength of
building materials by:

• Clearly defining the responsibility of all parties involved in the Special Inspection process;
• Standardizing the necessary qualifications required for Special Inspectors (SI) , as well as material
testing and Laboratories;
• Applying the Special Inspection provisions of the USBC in a consistent manner across the Hampton
Roads Community.

B. Background

Numerous structural failures occurred during the late 1970’s and early 1980’s throughout the United States.
These failures resulted in personal tragedies and tremendous property damage costs. However, most if
not all of these failures were predicable in nature and centered on one common theme; lack of an adequate
construction inspection process.

In August 1982, the U.S. House of Representatives, Subcommittee on Investigations and Oversight,
chaired by Albert Gore, Jr., held investigative hearings to examine the causes of structural failures. This
subcommittee was part of the Committee on Science and Technology. In March 1984, the Committee on
Science and Technology’s report titled Structural Failures in Public Facilities, House Report 98-621, was
presented to the 98th Congress. The following are highlights from this report.

The central issue addressed by the Subcommittee was:

“Are there common problems associated with structural failures, the elimination of which would
decrease the number of failures?”

While the Subcommittee identified over twenty contributing factors, two common problems were felt to be
the most critical:

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 • The need for improved organization on construction projects and better communication between
participants.
• The need for construction inspection by the Structural Engineer of Record (SER) during the
construction of principal structural components.

The Subcommittee found that:

“For a variety of reasons, the structural engineer of record or his designee is often not present on
the job site during the construction of principal structural components. The absence of the
structural engineer has permitted flaws and changes on site to go unnoticed and uncorrected.”

The Subcommittee recommended that:

“Professional organizations, such as the Building Officials and Code Administrators International
(BOCA), the International Conference and Building Officials (ICBO), and the Southern Building
Code Conference International, should make every effort to ensure that provisions are written into
the building codes and adopted in public forum which make the on-site presence of the structural
engineer mandatory during the construction of structural components on public facilities.”

Model code organizations and Building Officials have attempted to address structural failures by enacting
and enforcing Special Inspection provisions since 1987. However, the model codes fell short of requiring
the Structural Engineer of Record (SER) to serve as the SI.

As time has elapsed and memories fade, Special Inspections and the role of the Structural Engineer of
Record have been topics of controversy and confusion in recent years. Many organizations, such as the
American Council of Engineering Companies (ACEC) and the Virginia Structural Engineers Council
(VSEC) as well as the Council of American Structural Engineers (CASE), agree with the Subcommittee’s
recommendations and believe strongly that the Structural Engineer of Record or his Agent should serve as
the SI whenever possible and practical.

2. Definitions
Words used in this procedure shall have a meaning as defined in the USBC and the IBC. Unless otherwise
expressly stated, other words and terms shall have the meaning shown in this procedure. Where terms are not
defined through the methods authorized by this section, such terms shall have ordinarily accepted meanings
such as the context implies.

Agents of Special Inspector (Agents). Qualified individuals or agencies working under the direction of the
SIs who are providing the inspections and tests necessary to complete the Special Inspection process.

Approved. See VCC Chapter 2.

Approved agency. See VCC Chapter 2, as amended.

Approved documents. Includes building construction documents approved by the municipality including all
approved revisions; and also fabrication and erection documents approved by municipality including all
approved revisions.

Approved fabricator. See VCC Chapter 2, 1704.2.5.2.

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Architect of Record (AR). The registered design professional (RDP) retained by the Owner to design or
specify architectural construction in accordance with the USBC and whose signature and seal appears on the
approved architectural construction documents.

Building. See VCC Chapter 2, as amended.

Building Official. VCC Chapter 2, The local government authority charged with the administration and
enforcement of the USBC. This shall include any duly authorized technical assistant as specified in the USBC.

Certificate of Compliance. See VCC Chapter 2, 1704.2.5.2.

Construction documents. See VCC Chapter 2.

Contractor: A General Contractor licensed in the Commonwealth of Virginia (See Commonwealth of Virginia,
Title 54.1).

Fabricated item. See VCC Chapter 2.

Fabrication and erection documents. All of the written, graphic, and pictorial documents prepared or
assembled after issuance of a building permit and in addition to the municipality approved construction
documents, describing the design, location, and physical characteristics of the building components or
materials necessary for fabrication, assembly, or erection of the elements of the project. (Examples would
include, but are not limited to, concrete reinforcing shop drawings, steel fabrication and erection shop
drawings, and metal building fabrication and erection shop drawings.)

Final Report of Special Inspections. A certification by the SI which shall indicate that all construction
elements subject to Special Inspections as identified by the jurisdiction approved Statement and Schedule of
Special Inspections (SSI) for all materials or phases of construction have been inspected prior to concealment,
and in the SI’s professional opinion and knowledge, the construction project complies with jurisdiction’s
approved Construction Documents.

Geotechnical Engineer of Record (GER). The Registered Design Professional (RDP) retained by the Owner
to design or specify earthwork and foundations in accordance with the USBC, and whose seal and signature
appear on the jurisdiction approved geotechnical report.

IBC. International Building Code as adopted and amended by the VCC.

Inspection. The continuous or periodic observation of work and the performance of tests for certain building
or structural components to establish conformance with jurisdiction approved documents as required by the
USBC and the IBC.

Independence. See VCC 1703.1.1, as amended.

Inspection Certificate. See VCC Chapter 2.

Inspection and testing agency. An established and recognized agency or agencies, meeting the
requirements of ASTM E 329 and accredited, retained by the Owner, independent of the Contractors
performing the work subject to special inspections, to perform Special Inspections and materials testing
required by the USBC and the IBC. See IBC- 1703.1 Approved agency.

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Owner. See VCC Chapter 2, as amended.

Personnel. See VCC 1703.1.3, as amended

Pre-engineered structural elements. Structural elements specified by the SER but which may be designed
by a specialty RDP. (Examples are items such as open web steel joists and joist girders; wood trusses;
combination wood, metal and plywood joists; pre-cast concrete elements; prefabricated wood or metal
buildings; tilt-up concrete panel reinforcement and lifting hardware.)

Primary Registered Design Professional of Record (PRDP). The leader of the design team charged with
the preparation of construction documents, either an architect or professional engineer. The PRDP is
responsible for determining and interpreting the needs of the client or for coordinating the work of the other
members of the design team.

Primary structural system. The combination of elements which serve to laterally brace and support the
weight of the building’s structural shell, the applicable live loads based upon use and occupancy, wind, snow,
ice, thermal, and seismic environmental loads.

Registered Design Professional (RDP). See VCC-Chapter 2, as amended.

Registered Design Professional in Responsible Charge. See VCC Chapter 2

Risk Category. See VCC Chapter 2, 1604.5

Special Inspection, yes (Y), continuous (C), periodic (P), and not required (N). See VCC-Chapter 2,
1704.2 as amended

Sprayed fire-resistant materials. See VCC Chapter 2, 1702.1

Structure. See VCC Chapter 2 as amended.

Structural observation. See VCC-Chapter 2, 1704.5

Shall. This term indicates mandatory requirements.

Special Inspector (SI). See VCC Chapter 2. The SI is the Registered Design Professional in Responsible
Charge who is directly responsible for Special Inspections, materials testing, and related services as described
in the approved SSI. The SI shall be retained by the Owner, independent of the Contractors performing the
work subject to special inspection. The SI must be approved by the Building Official. The SI shall be listed as
Agent 1 on the SSI.

Statement of Special Inspections (SSI). See VCC 1704.2.3, as amended. The SSI is a statement prepared
by an RDP and shall be approved by the appropriate RDP(s) of Record and submitted by the permit applicant.
The SSI includes the scope (schedule) of the Special Inspection services applicable to a construction project,
and the RDP's and inspection and testing agencies that will provide those services. The SSI is required as a
condition for permit issuance in accordance with IBC as amended by USBC and must be approved by
the Building Official.

Structural Engineer of Record (SER). The Registered Design Professional retained by the Owner to design
or specify structural documents in accordance with the USBC, and whose signature and seal appear on the
jurisdiction approved structural construction documents.

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Structure. See VCC Chapter 2.

USBC. The adopted Uniform Statewide Building Code in the Commonwealth of Virginia and includes Parts I, II,
and III.

VCC, Virginia Construction Code, Part I of the USBC which adopts and amends the IBC.

3. Responsibilities
The Building Official is responsible for the issuance of the Building Permit and the Certificate of Occupancy.
Prior to issuing the Building Permit, the Building Official will review and approve the Construction Documents,
the SSI, and the qualifications of the SI and the Agents. The Building Official shall review field reports of
Special Inspections as directed by these guidelines and procedures. The Building Official has the authority to
issue a stop work order if it is found that the approved Special Inspectors or Materials Testing Laboratories are
not being utilized to perform required special inspections. The Certificate of Occupancy or final inspection shall
be issued only after the Building Official has received and approved the Final Report of Special Inspections.

The Contractor is responsible for the construction of the project in accordance with the approved Construction
Documents and the USBC. In addition, the Contractor is responsible for controlling the quality of construction
and for providing the SI and Agents safe access to the elements that require inspection or testing. The
Contractor shall coordinate construction related activities, including scheduling and timely notification of the
need for Special Inspections and shall cooperate with the project’s design professionals, including the SI and
Agents. The Contractor shall make the site available for inspections as necessary and shall deliver samples for
testing when needed. The Contractor shall respond promptly when informed of nonconforming work. The
Special Inspection process does not relieve the Contractor of responsibility for quality control.

The Owner shall be responsible for the fees and costs related to the performance of Special Inspection
services. The Owner or their authorized agent shall sign the SSI.

The Primary Registered Design Professional of Record (PRDP) shall be responsible for informing the
Owner of the need to provide for Special Inspections and for assisting the Owner as may be needed to retain
the services of a RDP to provide SI services. The selected RDP shall complete a SSI that shall include the SI
and all Agent(s). The RDP shall also review and act upon conditions noted in interim special inspection
reports. The RDP shall also be responsible for supplying the SI with the necessary copies of current
appropriate Construction Documents and approved submittals, fabrication, and erection documents, including
those revisions and change orders affecting work to be inspected or tested.

The Special Inspector (SI) shall be a Registered Design Professional in Responsible Charge for performing,
documenting, managing, and coordinating the Special Inspections and the efforts of the various Agents.
Individual Agents may be retained by the Owner or by the SI, but they are responsible to the SI. The Agents
who are responsible for conducting inspections or tests shall be identified in the SSI that is submitted to the
Building Official. The SI shall provide copies of inspection reports to the RDP of Record, Owner, Contractor
and Building Official. All discrepancies shall be brought to the attention of the Contractor for correction. The SI
shall report deviations from the approved Construction Documents to the appropriate RDP of Record for their
resolution. Uncorrected work shall be reported to the Building Official and the appropriate RDP of Record.

The Structural Engineer of Record (SER) shall be responsible for identifying in the Construction Documents
the specific structural Special Inspections to be performed for the project in order to meet the requirements of
the USBC and any other requirements specified by the SER.

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4. When Special Inspections are required
The USBC requires Special Inspections be made in accordance with the requirements of the IBC. The
requirements for special inspections shall be determined prior to and are requisite for issuance of the building
permit.

Special inspections are required for building components identified in the IBC when the design of these
components is required to be performed by a professional engineer or architect. (See attached CHART A in
Appendix B which is taken from § 54.1 – 402 of the Code of Virginia.)

Special inspections are not required:

• For work of a minor nature or as warranted by conditions in the jurisdiction as approved by the building
official.
• For building components unless the design involves the practice of professional engineering and
architecture as defined by the USBC.
• Unless otherwise required by the building official, for occupancies in Groups R-3, R-4, or R-5 and
occupancies in Group U that are accessory to a residential occupancy.

Note: Check the requirements for each component of a building or structure listed in IBC Chapter 17 to
determine if the exceptions to the requirement for Special Inspections of that component are applicable.

5. Special Cases

As per section 1705.1.1 of the IBC, Special Inspections shall be required for proposed work that is, in the
opinion of the Building Official or the RDP, unusual in its nature, such as but not limited to, the following
examples:
• Construction materials and systems that are alternatives to materials and systems prescribed by
the building code according to Section 112.2 USBC.
• Unusual design applications of materials described in the building code.
• Materials and systems required to be installed in accordance with additional manufacturer’s
instructions that prescribe requirements not contained in the building code or in standards
referenced by the building code.

6. Special Inspector/Laboratory Qualifications

Special Inspections shall be performed by individuals and Agents that are qualified in accordance with these
procedures and are under the direct supervision of an RDP in responsible charge of Special Inspection
activities. The RDP shall ensure that the individuals under their charge are performing only those Special
Inspections that are consistent with their knowledge and training for the specified inspections in accordance
with the edition of ASTM E 329 and the USBC that is in force at the time of permit issuance.

The USBC requires that Special Inspections must be conducted under the supervision of a RDP. This places
a requirement that the individual responsible for the coordination of Special Inspections (Agent 1) must be a
Virginia licensed engineer or architect. Individuals or firms that conduct testing and/or Special Inspections (and
the procedures they must follow) must comply with the requirements of ASTM E 329. Firms providing Special
Inspection services (or qualifications for individual inspectors) may submit documentation demonstrating
equivalency by another recognized standard to the minimum qualifications, certification, and experience
requirements of ASTM E 329. The Building Official may approve the firm or individual after evaluating and
determining that equivalency has been met.

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Written documentation shall be provided to the Building Official demonstrating the applicable Agency’s
laboratory accreditation. Individual resumes indicating pertinent training, certifications, and/or other
qualifications shall be provided for Special Inspection personnel associated with the project. Each local
building department may prescribe the manner of qualification documentation and frequency of updating
information regarding firm or individual inspector approval.

7. Completing the Statement of Special Inspection (SSI)

A complete SSI shall be provided with the application for permit. A complete SSI will contain the following:

• The Statement of Special Inspections form shall be completed to include signatures by the parties
identified on the SSI to include:

o A Registered Design Professional (RDP) is required to complete the statement and schedule.
Although not required, typically this is accomplished by a RDP associated with the project
design and understanding the critical elements. This can be the Structural Engineer of Record
(SER), SI or any other RDP knowledgeable of the project that can execute the form. Their
name is typed/printed on the line “Type or print name of the preparer of the Schedule.” The
Virginia RDP seal and signature of the preparer is to be located above the printed name where
indicated.

o The applicant’s signature is required if the person applying for the permit is different from the
Owner. This can be the owner’s authorized representative, a RDP authorized by the Owner or
the appropriately licensed Contractor that will be performing the work. The Applicant provides a
signature on the “Permit Applicant’s Signature” line. If the Applicant and Owner are the same
and the Owner has signed on the “Owner’s Authorization” line, a separate signature is not
required on this line.

o The project Owner’s authorization is required as they are responsible for the fees and costs of
the SI. By signing this form, they acknowledge that special inspections are required for the
project and agree to notify the Building Official of any changes regarding the Special Inspection
agents. The Owner provides a signature on the “Owner’s Authorization” line.

o The PRDP of Record for the design provides a signature on the “Primary RDP of Record” line.
The Primary RDP of Record is ususally the person with the most direct contact with the owner.
Typically, this would be the primary design professional that coordinated the completion of the
plans. By signing, the Primary RDP of Record is not taking on a responsibility for the entire
Special Inspection process nor approval of the Special Inspection team. The signature is an
acknowledgement that special inspections are required on the job based on the design of
his/her project, has advised the owner of their responsibility to provide and pay for Special
Inspections, and has assured that special inspections are properly called for in the schedule for
areas dictated by his/her design are incorporated.

o The SER (if different from the PRDP of Record noted above) signs the SER line. The signature
is an acknowledgement that the SER has reviewed the statement to ensure all required
inspections dictated by his/her design are incorporated.

o The company name of the SI (Agent 1) is to be typed or printed on “Special Inspector” line. The
RDP overseeing the implementation of Special Inspections for the project for the above named
company will place his/her signature in the “Special Inspector (Signature)” line.

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 o The Building Official shall sign the form after all required signatures have been executed, he/she
is satisfied that the area(s) of Special Inspections have been properly identified and called for,
and he/she is satisfied that the Special Inspection agents and testing laboratories are properly
qualified and certified. The signature of the Building Official shall signify acceptance and
approval of the Statement/Schedule of Special Inspections.

• The Schedule of Special Inspections shall be included with proper identification of elements
requiring special inspections continuous, periodic, and not required (C, P, N), as well as the
associated Agent(s) responsible for inspection and/or testing.

• Agents for Special Inspections shall be identified to include address, phone number, and
responsible party. (Agent 1, Agent 2, Laboratory, etc. Agent 1 shall always be the primary SI
responsible for the coordination of the entire Special Inspection process.

• Proper documentation as to appropriate qualifications and certifications as discussed in Section 6.

8. Pre-construction Meeting
Pre-construction meetings are to be conducted by the SI at the start of the project unless work is of a minor
nature and waived by the Building Official. The meeting is to be attended by the following individuals:

• Special Inspector
• Special Inspection Agent(s) (Agents)
• Contractor
• Subcontractor’s representatives for each trade of work specified in the SSI

The following individuals are to be notified of the pre-construction meeting and are encouraged to attend
whenever possible:

• Owner
• RDP(s) of Record for each scope of work specified in the SSI
• Building Official (or his/her designee)

The meeting should provide a forum to review and explain the following:

• Work to be reviewed as specified in the SSI.

• Inspections performed by the Building Official.
• Timely notification required by the Contractor to the SI of when the work is ready for inspections
during the course of the work.
• Procedures to document, correct, re-inspect, and complete items found to be non-compliant or
deficient.
• Identification of the RDP designated to resolve field deviations and non-compliant items if different
from the RDPs responsible for preparing the construction documents.
• Contact information of individuals involved with the project.
• Discussion of the inspections and testing to be performed.
• Proper submission and distribution of reports and supplemental information.
• Discussion of coordination of all work to be performed in accordance with the Contract Documents
and that no changes shall be permitted unless authorized and approved in writing by the RDP of
Record for the work in question.

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 A report shall be prepared by the SI indicating that the pre-construction meeting was conducted. The
report shall indicate the date and location of the meeting, who attended and a brief description of the
items discussed. A copy of the report shall be distributed as required in Section 9.

9. Reports of Special Inspections

The SI or agent shall provide a report for each inspection according to the standards of ASTM E-329. The SI
shall provide copies of inspection reports to the PRDP, SER, Owner, Contractor, and Building Official. The SI
shall report deviations from the approved Construction Documents to the appropriate RDP for their resolution
before proceeding with the inspection of the deficient work. All inspection and test reports shall be submitted
within seven (7) working days of the inspection or test performed. In no case shall inspections be performed
by the Building Official that would allow the concealment of work required to be inspected by the SI unless
verification has been received that the Special Inspection has been successfully performed.

Special Inspection and testing reports shall indicate that the specified work has been inspected and found to
be in compliance with the approved construction documents unless deficiencies are noted. Reports containing
deficiencies or non-compliant work shall describe the nature and specific location of the discrepancies.

At the completion of a project, all recorded non-compliant work shall be documented as having been corrected
or approved by the RDP(s) of Record or other RDP(s) responsible for any review and approval of deviations
or changes from the approved construction documents as appropriate.

Upon request of the Building Official, the SI shall submit a letter indicating completion of a specific area or
phase of special inspections and testing for a particular construction discipline.

10. Final Report of Special Inspections

Upon completion of all Special Inspections and testing specified on the SSI, the SI shall, after review and
approval by the appropriate RDP(s), submit a Final Report of Special Inspections, which includes the
completed Schedule of Special Inspections, and if applicable, a Fabricator’s Certificate of Compliance as
required by IBC 1704.2.5.2 to the Building Official for review and approval. The Building Official review and
approval is required prior to final building inspection approval or issuance of a Certificate of
Occupancy.

11. Changes in Design, Construction and Special Inspection Personnel

In the event that the members of the Special Inspections Team or the organizations or individuals contracted
as agents to the SIs are changed during the course of construction, the Owner shall provide a written
notification for such change to the Building Official. Such notice shall identify the replacement organization or
replacement individual and shall furnish the documentation necessary; including resume and experience to
illustrate such organization or individual is qualified for the work required. The Building Official shall approve or
deny such replacement. The Owner shall then provide a revised Statement of Special Inspections signed by
all parties. A new preconstruction meeting with the Design Team, Construction Team, Special Inspection
Team, and the replacement organization or a replacement individual must be provided. The Owner shall
ensure that there is a timely transfer of information and responsibility to the replacement party.

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12. Referenced Documents
• 2012 Edition of the Virginia Construction Code that adopts by reference and amends the 2012
Edition of the IBC published by the International Code Council.
• ASTM E-329, Standard specification for agencies engaged in construction inspection and testing.
• AISC 360, Specification for Structural Steel Buildings.
• TMS 402/ACI 530/ASCE 5, Masonry Standards Joint Committee (MSJC) Code.

13. Revisions to this document (including Statement of Special Inspections)

This document is endorsed by the jurisdictions listed on the cover sheet. Revisions will be made from
time to time by this group. Any unauthorized revision may cause the document not to be accepted by
the jurisdictions.

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Appendix A

HAMPTON ROADS AREA STATEMENT OF SPECIAL INSPECTIONS

PROJECT PERMIT APPLICANT

PRIMARY RDP OF RECORD STRUCTURAL ENGINEER OF RECORD

This Statement of Special Inspections is submitted as a condition for permit issuance in accordance with the International Building
Code (IBC) as stated in the Virginia Uniform Statewide Building Code (USBC). It includes a Schedule of Special Inspections applicable
to this project as well as the name of the Special Inspector, and the identity of other testing laboratories or agencies intended to be
retained for conducting these inspections or tests.

The Special Inspector shall keep records of all inspections, and shall furnish inspection reports to the Building Official, appropriate
Registered Design Professional(s) (RDP(s)), Owner and Contractor. All discrepancies shall be brought to the immediate attention of
the Contractor for correction. If the discrepancies are not corrected, the discrepancies shall be brought to the attention of the Building
Official and appropriate RDP(s). Interim reports shall be submitted to the Building Official, Owner, Contractor, and the appropriate
RDP(s) according to the Hampton Roads Regional Special Inspection Guidelines and Procedures.

Jobsite safety is solely the responsibility of the contractor. Materials and activities to be inspected are not to include the contractor’s
equipment and methods used to erect or install the materials listed. All fees/costs related to the performance of Special
Inspections shall be the responsibility of the Owner. Additionally, the undersigned (RDP or SER) are only acknowledging that
the items enumerated on the Schedule of Special Inspections are consistent with the required design elements, the applicable
sections of the Uniform Statewide Building Code, and their area of expertise.

REVIEW, AUTHORIZATION & ACCEPTANCE

Permit Applicant (General Contractor):
SCHEDULE OF SI PREPARED BY:
Signature / date:

Printed Name:

Owner’s Authorization:
Signature / date:

Printed Name:

Primary RDP of Record:(Review and Acceptance of Schedule)

Virginia RDP Seal of SSI Preparer
Signature / date:

Printed Name:
Printed Name of the Preparer of the Schedule (on line above)
SER of Record:(Review and Acceptance of Schedule)
Signature / date: Special Inspector:
Printed Name: Signature / date:

Building Official’s Acceptance: Signature / date: Printed Name:

Printed Name: SI Company Name:

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 SCHEDULE OF SPECIAL INSPECTIONS
APPLICABLE TO THIS PROJECT
MATERIAL/ACTIVITY TYPE OF INSPECTION
Y/C/P/N EXTENT/REFERENCE AGENT COMPLETED
GENERAL
Pre-construction conference Meeting with parties listed in Section 6 of HRRSIGP Scheduled by SI with the Contractor prior to
to discuss Special Inspection procedures commencement of work
EARTHWORK
Site preparation (building) Field testing and inspection Field Review; IBC 1705.6
Fill material (building) Review submittals, field testing and inspection Field Review; IBC 1705.6
Fill compaction (building) In-place density tests, lift thickness Field Review; IBC 1705.6
Excavation Field inspection and verification of proper depth Field Review; IBC 1705.6
Foundation sub-grade Field inspection of foundation subgrade prior to Field Review; IBC 1705.6
placement of concrete
DEEP FOUNDATION ELEMENTS
Materials Review product, sizes, and lengths Submittal and Field Review; IBC1705.7, 1705.8,
1705.9
Test piles Monitor driving of test piles Field Review; IBC 1704.8, .9 or .10
Installation Monitor drilling, placement, plumbness, driving of Field Review; IBC 1705.2, 1705.3, 1705.7
piles, including recording blows per foot, cut off,
and tip elevation
Load test Monitor pile load test Field Review; IBC 1704.8, .9 or .10
CONCRETE
Materials Review product supplied versus certificates of Submittal & Field Review; IBC 1705.3; ACI 318:
compliance and mix design Ch. 4 and 5; IBC 1904.2, 1910.2, 1903.3
Installation of reinforcing steel, including Field inspection of placement Submittal and Field Review; ACI 318:3.5, 3.5.2
prestress tendons and anchor bolts as well as 3.8.6 & Ch. 7 8.1.3 and 21.2.8; AWS D1.4; IBC
welding 1705.3, 1908.5, 1909.1, 1910.4
Formwork installation Field inspection Field Review; ACI 318: 6.1.1; IBC 1705.3
Concreting operations and placement Field inspection of placement/sampling Field Review; ACI 318: 5.6, 5.8, 5.9-10; ASTM C
172, C 31; IBC 1705.3, 1910.6, 1910.7, 1910.8,
1910.10
Concrete curing Field inspection of curing process Field Review; ACI 318: 5.11-13; IBC 1705.3,
1910.9
Concrete strength Evaluation of concrete strength Laboratory Testing; ACI 318: 6.2; IBC 1705.3
Application of forces for prestressed Field inspection Field Review; ACI 318: 18.20; IBC 1705.3
concrete
Grouting of prestress tendons Field inspection Field Review; ACI 318: 18.18.4; IBC 1705.3

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 APPLICABLE TO THIS PROJECT
MATERIAL/ACTIVITY TYPE OF INSPECTION
Y/C/P/N EXTENT/REFERENCE AGENT COMPLETED
PRECAST CONCRETE
Verify fabrication/quality control procedures In-plant inspection of fabrication/quality control Submittal or Field Review; IBC 1705.3
procedures**
Erection and installation Review submittals and as-built assemblies; Field Submittal and Field Review; ACI 318; Ch. 16; IBC
inspection of in-place precast Table 1705.3
MASONRY (Level_____; Building Risk Category ____)
Materials Review of products supplied versus certificate of Submittal & Field Review; ACI 530/ASCE 5; ACI
compliance and material submitted 530.1/ASCE 6; IBC 1705.4, 1708
Strength Testing/review of strength Submittal & Field Review; ACI 530/ASCE 5; ACI
530.1/ASCE 6; IBC 1705.4, 2105.2.2, 2105.3
Mortar and Grout Inspection of proportioning and mixing. Placement Field Review; IBC 1705.4; ACI 530/ASCE 5; ACI
of mortar only. 530.1/ASCE 6
Grout placement, including prestressing Verification to ensure compliance Field Review; IBC 1705.4; ACI 530/ASCE 5; ACI
grout 530.1/ASCE 6
Grout space Verification to ensure compliance Field Review; IBC 1705.4; ACI 530/ASCE 5;ACI
530.1/ASCE 6; TMS 602
Mortar, grout, and prism specimens Observe Preparation Field Review; IBC 1704.5, ACI 530.1; ASCE 6;
Reinforcement, prestressing tendons, and Inspect condition, size, location, and spacing Field Review; IBC 1704.5; ACI 530/ASCE 5; ACI
connections 530.1/ASCE 6
Welding of reinforcing bars Inspection and testing of welds Field Review; IBC 1705.4; ACI 530/ASCE 5;ACI
530.1/ ASCE 6
Prestressing force Verify application and measurement Field Review; IBC 1705.4; ACI 530/ASCE 5;ACI
530.1/ASCE 6
Protection Inspect procedures for protection during cold and Field Review; IBC 1705.4,; ACI 530/ASCE 5;
hot weather ACI 530.1/ASCE 6
Anchorage Inspection of anchorages Field Review; ACI 530.1/ASCE 6, ASCE 6; IBC
1705.4; ACI 530/ASCE 5
Masonry installation Inspection of placement of masonry and joints Field Review; ACI 530/ASCE 5;ACI 530.1/ASCE
6; IBC 1705.4

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STRUCTURAL STEEL
Verify fabrication/quality control procedures In-plant inspection of fabrication/quality control IBC 1704.2.5, IBC 1704.2.5.1, 1704.2.5.2, 1705.2
procedures** or submit Certificate of Compliance
Bolts, nuts, and washers – materials Material identification markings Submittal & Field Review; IBC 1705.2.1; IBC
Review of Certificate of Compliance 1705.2.2; IBC 1706; ASTM; AISC 360, Section
A3.3
Bolts, nuts, washers – installation Inspection of in-place high-strength bolts, snug-tight Submittal & Field Review; IBC 1705.2.1,
joints, pre-tensioned and bearing type, and slip 1705.2.2;, AISC 360 Section M2.5
critical connections
Structural steel – materials Material identification markings and review of Submittal & Field Review; IBC 1705.2.1,
Certificate of Compliance 1705.2.2, 1706; ASTM A6, A568
Structural steel details – installation Inspection of member locations, structural details for Submittal & Field Review; IBC 1705.2.1,
bracing, connections, stiffening 1705.2.2, AISC 360
Weld filler materials and welder certification Review of identification markings, certificate of Submittal & Field Review; ASTM AISC 360 A3.5
compliance, and welder certifications
Welds Inspection and testing of welds Field Review; IBC 1705.2.2.1; AWS D1.1, D1.3
Cold-formed metal deck – materials Review of identification marking manufacturer’s Submittal and Field Review; IBC 1705.2.2; ASTM
certified test results
Cold-formed metal deck – installation Review laps and welds Submittal and Field Review; IBC 1705.2.2, AWS
D1.3
Cold-formed light frame construction – Review welding operation IBC 1705.10, 1705.10.2, 1705.10.3
welds
Cold form light frame construction wind Review screw attachment bolting, anchoring hold Field Review; IBC 1705.10, 1705.10.2, 1705.10.3
resistance – screws downs, bracing, diaphragms, struts
Cold-formed steel trusses spanning 60’ or Inspection of temporary and permanent Field review IBC 1705.2.2.2
greater restraints/bracing
WOOD
Verify fabrication/quality control procedures In-plant inspection of fabrication/quality control Submittal or Field Review; IBC 1704.2.5, 1705.5,
procedures** or submit Certificate of Compliance 1705.5.2
Metal plate connected wood/metal trusses Review approved submittal and installation of Field Review; IBC 1704.2.5, 1705.5, 1705.2
spanning 60’ or more restraint/bracing
Joist Hangers – Materials/Installation Review manufacturer’s material and test standards, Field Review; IBC 1711, ASTM D 1761
High-Load Diaphragms – Installation Review submittal and as-built assemblies; Inspection IBC 1705.5, 1705.5.1
of sheathing, framing size, nail and staple diameter
and length, number of fastener lines, and fastener
spacing.
Wood Shear Walls – installation Review nailing, bolting, anchoring, fastening, Field Review; IBC 1705.10.1
diaphragms, struts, braces, and hold downs when
fasteners are < 4” on center.

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MAIN WIND FORCE RESISTING SYSTEM
Wind requirements Review of the system components and installation Submittal and Field Review; IBC 1609.1.2,
for wood construction, cold-formed steel light frame 1704.5.2, 1705.10, 1705, 1705.4, 1705.4.1,
construction, components, and cladding 1705.4.2, 1710
SEISMIC FORCE RESISTING SYSTEMS
Seismic requirements Review of the designated seismic systems and Submittal and Field Review; IBC 1613, 1704.5.1,
seismic force resistance systems 1705.11, 1705.12; ASCE 7
SMOKE CONTROL
Special Inspection of smoke control systems Leakage testing and recording of device location. Field Review; IBC 1705.17, 1705.17.1, 1705.17.2
pressure difference testing, flow measurement and
detection, and control verification
SPRAYED FIRE RESISTIVE MATERIAL, FIRE RESISTANT PENETRATIONS; JOINTS, MASTIC AND INTERMESCENT FIRE RESISTANT COATING
Structural member surface conditions Field Review of surface conditions prior to AWCI 12-B; IBC 1705.13, 1705.13.2
application
Application/thickness/density/bond strength Field review of application operations, thickness, ASTM E605, AWCI 12-B; IBC 1705.13.2;
and density 1705.13.1, 1705.13.3, 1705.13.4; IBC 1705.13.5,
1705.13.6
Mastic & Intumescent Fire Resistant Coating Field review of application operations and thickness AWCI 12-B; IBC 1705.14

EXTERIOR INSULATION AND FINISH SYSTEMS (EIFS)

Application Field Review of application/installation ASTM E2570, IBC 1705.15
SPECIAL CASES
Alternative Materials and Systems As requested by Building Official, review system IBC 1705.1.1 1 or 2
and installation or 3
TELEPHONE
INSPECTION AGENTS FIRM ADDRESS

1. Special Inspector:
2. Materials and Testing Laboratory:
3. Special Inspector Smoke Control System:
4. (Additional Agents?)

Note: * The Qualifications of the Special Inspector and Testing Laboratories are subject to the Approval of the Building Official.
** Inspection of quality control procedures required only if fabricator is not regularly inspected by an independent inspection agency.
***The Schedule of Special Inspections shall be expanded to include Architectural, Mechanical, and Electric components, as well as Storage Racks and
Isolation Systems. Items in VCC Section 1705.11

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 FINAL REPORT OF SPECIAL INSPECTIONS
PROJECT PERMIT APPLICANT
____ ______
___ ____ ______
____ ______
____ ______

PRIMARY RDP OF RECORD STRUCTURAL ENGINEER OF RECORD

____ ______
____ ______
____ ______

To the best of my information, knowledge, and belief, the special inspections required for this
project, and itemized in the Statement of Special Inspections submitted for permit, have been
completed. Attached to this final report are the Certificates of Compliance for shop fabricated load
bearing members and assemblies. (Include this statement only if applicable).

The following discrepancies that were outstanding since the last interim report
dated_____________________, have been corrected:

______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Interim reports submitted prior to this final report, and numbered ________ to _________, form a
basis for, and are to be considered an integral part of this final report.

Respectfully submitted,

________________________________________________
Signature

__________________
Date

_______________________________________________
Type or Print Name (Agent 1)

Seal of SI

Upon completion of all special inspections and testing, the SI shall submit a Final Report of Special
Inspections to Building Official for review and approval. The Building Official review and approval is required
prior to final building inspection approval or issuance of a Certificate of Occupancy.

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Appendix B A/E SEAL ON DRAWINGS
The purpose of these charts and notes is for quick reference to determine in accordance with § 54.1 - 402 of the Code of Virginia if
an architect’s or engineer’s (A/E) seal is required on documents for proposed construction.

CHART A - GENERAL DESIGN THIS CHART NO LONGER EXISTS IN THE MARCH 2014 VIRGINIA BUILDING AND FIRE
CODE RELATED LAWS PACKAGE (FOR CORRELATION WITH THE 2012 STATE BUILDING AND FIRE CODES)

A proposed structure which is classified within any of the categories marked “Yes” requires an A/E seal on the documents.
Separate requirements apply as to when the electrical, plumbing or mechanical systems in such structures require an A/E seal
(see Charts B and C).

AREA HEIGHT
BRIEF (SQ. FT.) (STORIES)
5,000 OR 5,001 TO OVER 3 OR OVER
GROUP DESCRIPTION LESS 15,000 15,000 LESS 3
1
A ASSEMBLY YES YES YES YES YES
B BUSINESS - YES YES - YES
E SCHOOLS & DAY CARE CENTERS YES YES YES YES YES
F FACTORY & INDUSTRIAL - - YES - YES
H HIGH HAZARD YES YES YES YES YES
I INSTITUTIONAL YES YES YES YES YES
M MERCANTILE - YES YES - YES
R-1 HOTEL, MOTEL & DORMITORY YES YES YES YES YES
7
R-2 MULTI-FAMILY RESIDENTIAL - - YES - YES
R-3 2 FAMILY ATTACHED - - YES - YES
R-4 RESIDENTIAL ASSISTED LIVING - - YES - YES
R-5 1 AND 2 FAMILY DWELLINGS - - YES - YES
S STORAGE (NON_FARM) - - YES - YES
U UTILITY & MISCELLANEOUS - - YES - YES
ALL INTERIOR DESIGN SEE NOTE #4

Notes: (Apply the following notes to all categories as applicable.)

1. Churches are exempt if building does not exceed 5,000 square feet or three stories, and the occupant load does not exceed
100.

2. A local building code official may require an A/E seal even if not required to do so by this chart.

3. The law requires that, where an A/E seal is not present, the plans must be signed by the individual (not company) responsible
for the design, including the individual’s occupation and address.

4. Additions, remodeling or interior design defined under § 54.1-400 of the Code of Virginia might not require an A/E seal. For
construction, additions or remodeling resulting in a change in occupancy, occupancy load, modification to the structural
system, change in access or egress or an increase in the fire hazard an A/E seal is required in accordance with § 54.1-400,
although notes 1 and 2 still apply.

5. Any unique design of structural elements for floors, walls, roofs or foundations requires an A/E seal, regardless of whether or
not the remainder of the plans require such certification.

6. Buildings, structures, or electrical and mechanical installations which are not otherwise exempted but which are of standard
design, provided they bear the certification of a professional engineer or architect registered or licensed in another state, and
provided that the design is adapted for the specific location and conformity with local codes, ordinances and regulations, and is
so certified by a professional engineer or architect licensed in Virginia may not require an A/E seal.

7. One exit and three stories or less Group R-2 buildings would normally be exempted from an A/E seal except where required
by Note 2. Most all other three stories or less Group R-2 multi-family buildings are required by the building officials to have
A/E seals for the construction documents.

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