Formatting documents (After Creating & Navigating Documents)
Insert text and paragraphs
a. Symbols and special characters
e.g. Trademark symbols, currencies, Greek letters, letters with accent marks, arrows,
graphic icons
UNICODE TEXT 12.1 shortcuts
Alt + 164 – ñ
Alt + 165 – Ñ
00f1 + Alt X – ñ
00d1 + Alt X – Ñ
20b1 + Alt X – ₱
Num Lk + Alt + 8369 – ₱
Alt + Ctrl + C – ©
Alt + Ctrl + T – ™
REPLACE TEXT AS YOU TYPE
-+-+>–→
= + = +> – ➔
PARENTHETICAL CODE
(+c+)–©
(+e+)–€
TO REVERSE AUTO-CAPITALIZATION ISSUES
Ctrl + z
BROWSING SYMBOLS AND SPECIAL CHARACTERS
Insert tab + Symbol
ENLARGE HIGHLIGHTED CHARACTERS
Ctrl + +
TO FIND AUTO-CORRECT OPTIONS; CREATE HOTKEYS
➢ Backstage view
➢ Options
➢ Proofing
➢ Auto-correct options
➢ S + U + P – Samuel U. Pimping
b. Format text and paragraphs
ADDING TEXT FROM ANOTHER DOCUMENT
➢ Insert tab
➢ Last dropdown list in text group
➢ Text from file
PASTE CONTENT IN ALTERNATIVE FORMATS
➢ Home tab
➢ Clipboard group
➢ Paste special
USING THE CLIPBOARD
➢ Expand the clipboard
➢ Everything recently copied goes on the clipboard (automatically deleted upon shut
down)
➢ Click to paste
PASTING AND UPDATING A LINK
➢ Right-click to update link
FORMAT PAINTER
➢ Click Format Painter in Home tab
SHORTCUT:
➢ Ctrl + Shift + C to copy format
➢ Ctrl + Shift + V to paste format
c. Order and group text and paragraphs
d. Styles
a. Paragraph style
b. Character style
c. Built-in styles
i. Normal template – standard selection of styles that fit the basic needs of most
documents
ii. Includes nine heading levels
iii. Various text styles including those for multiple levels of bulleted and numbered
lists
e. WordArt object
i. Outlines
ii. Fills
iii. Shadows
iv. Reflections
v. Glow effects
ORDER AND GROUP TEXT AND PARAGRAPHS
➢ Controlling the layout of document content on pages by inserting custom page breaks
➢ Creating document sections that display content differently than the main document
➢ Laying out the content of the document or section in columns.
Soft page break
➢ A break that occurs when the content exceeds the capacity of the page’s margins
➢ A break that moves if the preceding content changes; may be inconvenient
➢ Essentially a spillover
Manual page break
➢ A break that does not move if the preceding content changes
➢ Insert tab
Section break
➢ A break the splits your document’s content into sections that can have different formats
➢ Two purposes
o They can act as a “smart” page break and move the following content to the next
page, the next even page, or the next odd page.
o They can fence off a portion of document content that you want to format
differently.
➢ Different types
o Continuous starts the new section on the same page
o Next Page breaks the page before beginning the new section
o Even Page begins the new section at the top of the next even-numbered page
o Odd Page begins the new section at the top of the next odd-numbered page
NOTE: Word changes the location of the soft page breaks, but not the manual page breaks. In
section breaks, you can have pages with different orientations. Formatting marks make section
breaks visible.
Ctrl + Shift + 8 → Shows formatting marks
Why need formatting marks?
➢ So that you don’t accidentally move or delete pages or columns.
➢ So that you can easily locate the breaks if you want to delete them.
o To delete marks, double-click to highlight then del
o To delete breaks, click on the left margin
Column breaks → double-spaced dot
Ctrl + enter → Section break
