SAP FICO
User manual
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2009-11@SAPTOPJOBS
All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS
Basic Budgeting Functions
Purpose
The functions in this component support you in
creating budgets. The budget is allocated according to
a defined budget profile and various budget versions.
You can allocate overall budgets or annual budgets.
You can only allocate an overall budget if you are
using a fund.
With the functions of this component, you can allocate
your budget on the top-down principle or the bottom-
up principle. You define the basic rules for the budget
allocation in the budget structure, a procedure which
makes allocating budgets at central level or local level
easy. The rules defined in the budget structure include
which responsibility area (funds centers) may use the
budget for which expenditure categories (commitment
items) and how the budget may be distributed within
the budget hierarchy to the individual funds centers
and commitment items.
You can adapt the budget to changes in conditions by
entering releases, supplements, returns, and transfers.
Features
There is a wide range of tools for maintaining budgets.
You can:
• Maintain different budget versions in the payment
budget and commitment budget.
• Preliminary Budget Entry
• Maintain budget texts
• Use releases to control budget assignments
• Use supplements, returns and transfers to update
budgets
• Displaying Periodic Budgets
Annual Budget and Overall Budget
You can work with annual values and/or with overall
values in budgeting. Working with overall values is
only possible in connection with funds.
Annual values are budget values which are available in
the budget or as funds from secondary sources for an
individual fiscal year.
Overall values are budget values which are available
for more than one fiscal year but are not distributed to
individual fiscal years.
If budget values are available for several years but they
are to be distributed across the years according to
certain stipulations, you can do this using a
combination of annual values and overall values.
Budget Types
Funds Management distinguishes between the
following types of budget:
Original budget
The original budget is the budget originally allocated -
that is, the budget, which was not yet changed by the
required adjustments. The original budget corresponds
to the maximum funds available.
Budget updates
Changes in business conditions may mean that you
need to correct the original budget. The following
correction measures are supported in Funds
Management:
• Supplements
• Returns
• Transfer postings
You can use supplements and returns to increase or
reduce your budget. In addition to these more
externally oriented budget updates, the third process -
transfers - are designed to help you shift budget funds
about internally.
Current Budget
The current budget is derived from the budget types
mentioned above:
Original budget
+
Supplements
–
Returns
+/–
Transfer postings
+
Year-end closing budget carryforward
-----------------------------------------------------------------
=
Current budget
Release
In many organizations, distributing a budget is not the
same as releasing the funds. For this reason, Funds
Management includes a release option, which you can
use to release the budget bit by bit. Releases can be
expressed in percent or as absolute amounts. A release
can relate to annual values and/or overall values.
The release is based on the current budget - that is,
the original budget as amended by supplements,
returns, and transfers.
• A release can be expressed in percent or as
absolute amounts.
• A release can relate to annual values and/or
overall values.
• A release can take place automatically with the
budget distribution and budget transfer.
SAP FICO
User manual
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com
Copyright 2009-11@SAPTOPJOBS
All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS
