Annexure-II GUIDELINES TO Document No.

AA:MM:SR:01
INDIAN SUPPLIERS FOR FILLING- Revision No. 01
UP
SUPPLIER REGISTRATION FORM Page No. I of II

1. Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier
Required) to know more about the requirement of new suppliers for various items in our units.

2. Registration Form may be obtained from BHEL website www.bhel.com.

3. Application for registration, with a covering letter detailing where your products can find application (if possible) in
BHEL unit(s), should be sent to:

Supplier Development Cell

Unit Name:
Bharat Heavy Electricals Ltd.
City:
India

4. In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.

5. Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of
respective BHEL unit.

6. The Supplier Registration Form has four parts:

Part A Organisational Information Form no. SRF(I)01 – page 1 to 10

Part B Quality System Form no. SRF(I)01 - page 11 to 12
Part C Technical Competence Form no. SRF(I)01 page 13
(if sent by BHEL)
Part D Score Sheet Form no. SRF(I)01 page 14 to 17
(to be filled by BHEL)

The set of formats to be filled by different category of suppliers is as follows:

Sl.No Supplier Category Formats

1. Indian Suppliers ( manufacturers ) - Organisational Information
- Quality System
- Technical Competence
2. Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or - Organisational Information SRF(I)01- Part A
Subsidiary of registered foreign principal
(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,

7 & 8)

7. All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention “Not
Applicable”. The form is to be signed by the authorised signatory.

8. A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please
put proper identification tag on the separately attached sheet.

9. Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all
enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral bound the
application forms or its enclosures and instead send them in two hole clip flat file.

11. Incomplete forms will be rejected.

12. Any information / clarification required by BHEL during evaluation must be given expeditiously.

13. Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your
performance based on Quality of your product, delivery performance and service rendered will be evaluated inline
with Chapter VI.

14. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.

15. If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English
translated document may please be also attached.
 Annexure-II Document No. AA:MM:SR:01
Check List for Indian Supplier Revision No. 01
Registration Form Page No. II of II

Sl.No. Check-Point Yes/No

1. Information against all points under “Organizational Information” (Part-A) has

been given. Yes

2. All enclosures and supporting documents have been enclosed. Yes

3. Summary list of enclosures has been furnished as per S.N.10 of Organisational

Information form no. SRF (I) 01 & S.N 12 of Quality system form no. SRF (I) 01. Yes

4. Are you an ISO 9001accredited supplier? Yes

5. If yes, have you enclosed "Table of Contents” of your Quality Manual and copy of
ISO 9001 accreditation certificate? Yes

6. Have you filled up Quality System format given in Part B? Yes

7. Technical requirements, specifications, drawings, standards have been

received from BHEL before filling up Technical Competence, Part C. Yes

8. All the parts of the form & enclosures have been signed by Authorised Signatory. Yes

9. Have you attached EFT details? (In original, Certified by the bank) Yes
10. If you are seeking registration for a MSME company (as per MSME Act of
Government of India), have you attached requisite certificate as per Act? Yes

Signature & seal

Date :
(Authorised Signatory)

Note: This check list is to be attached with the filled up Supplier Registration Form.
 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 1 of 17

INFORMATION WITH * MARKS IS SCOREABLE.

PART- A : ORGANISATIONAL SOUNDNESS

ALL COLUMNS SHOULD BE PROPERLY FILLED IN THE SPACE PROVIDED FOR, WHEREVER IT IS
NOT APPLICABLE, PLEASE WRITE “NOT APPLICABLE”. INCOMPLETE OR INCORRECT FORMS MAY
NOT BE CONSIDERED. PLEASE ATTACH SEPARATE SHEET, IF SPACE AVAILABLE IS
INADEQUATE.

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY

ORGANISATIONAL INFORMATION

Pioneer Cranes & Elevators (P) Ltd.

Opposite ITI, Gill Road,
Ludhiana (Punjab)
141003

1.0 PRODUCTS / SYSTEMS / SERVICES FOR WHICH REGISTRATION IS

APPLIED FOR :

SL. NO. DESCRIPTION SIZE & RANGE MFG. STD/ IS / DIN /BS ETC.

1. Single Girder E.O.T Crane upto 200 Ton IS : 3177, IS 807

2. Double Girder E.O.T Crane upto 500 Ton IS : 3177, IS 807

Single & Double Girder upto 500 Ton IS : 3177, IS 807

3. Goliath Crane

4. Jib crane upto 50 Ton IS : 3938, 3177 & 807

5. Under Slung Single Girder Crane upto 200 Ton IS : 3938, 3177 & 807

6. Electric Wire rope hoist upto 200 Ton IS : 3938, 3177 & 807

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 2 of 17

ORGANISATIONAL INFORMATION

2.0 GENERAL INFORMATION :

2.1 NAMES OF THE WORKS/DIVISION

ADDRESS : Pioneer Cranes & Elevators (P) Ltd.

Adjoining B.P. Petrol Pump,
Near Ranjit Avenue, Village Gill, Ludhiana -141116
FAX : 0161- 2816935/ 36
E-MAIL : [email protected]
TELEPHONE : 0161- 2816935/36
MOBILE : +91-9872023236

2.2 NAME OF CHIEF EXECUTIVE / PROPRIETOR / PARTNER & ADDRESS :

(Directors)

Sr. No. Name of Directors Address

1. Salochan Bir Singh 25, Basant Vihar, Dugri, Ludhiana
2. Harinder Kaur 25, Basant Vihar, Dugri, Ludhiana
3. Er. Arshdeep Singh 25, Basant Vihar, Dugri, Ludhiana
4. Karandeep Kaur 25, Basant Vihar, Dugri, Ludhiana

2.3 DETAILS OF AUTHORISED SIGNATORY FOR SEEKING CLARIFICATION :

NAME : Barinder Singh

DESIGNATION : Sales Manager

E-MAIL : [email protected]

MOBILE : +91-9872023236

TELEPHONE : 0161-2816935/36

FAX : 0161- 2816935/ 36

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 3 of 17

ORGANISATIONAL INFORMATION

3.0 OWNERSHIP INFORMATION : DOCUMENTS TO BE FURNISHED

3.1 GOVT. OF INDIA UNDERTAKING:

OR
STATE GOVT. UNDERTAKING :
OR
LIMITED COMPANY, : MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
√ PRIVATE COMPANY : MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
CO-OPERATIVE SOCIETY, : SOCIETY RULES AND
BYE LAWS
OR
PARTNERSHIP FIRM, : PARTNERSHIP DEED
OR
PROPRIETORSHIP, : PROFESSION TAX REGN.
AND MUNICIPAL REGN.

ANY OTHER (SPECIFY) :

3.2 NATURE OF BUSINESS : MANUFACTURING UNIT

3.3 YEAR OF ESTABLISHMENT : 1976

* 3.4 YEAR OF COMMENCEMENT OF BUSINESS : 1991

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 4 of 17

ORGANISATIONAL INFORMATION

4.0 REGISTRATION PARTICULARS

( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)

4.1 PERMANENT ACCOUNT NO : AAECP5976D

4.2 CENTRAL SALES TAX REGN NUMBER : 03921045304

4.3 STATE SALES TAX / TIN NUMBER : 03921045304

4.4 EXCISE DUTY REGN NUMBER : AAECP5976DXM001

4.5 EXCISE CONTROL CODE NUMBER : Cranes : 84261100 ; Hoist : 82451110

Jib cranes : 84263000;

4.6 SERVICE TAX REGN NUMBER : AAECP5976DSD001

4.7 CATEGORY AS PER MSMED ACT : SMALL

REGN NO. : 030091200278

VALID UPTO : 11.09.2018

5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)

GRADUATE DIPLOMA SKILLED NON-SKILLED

ENGINEERING :
04
04

05 -

MANUFACTURING : 04 - 02 90

QUALITY : 02 - 01 -

COMMERCIAL /
SERVICE AFTER SALES :
07 03
01 -

OTHERS : 20

TOTAL : 143

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 5 of 17

ORGANISATIONAL INFORMATION

6.0 OTHER PARTICULARS :

( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF
CERTIFICATE FOR THE FOLLOWING)

* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,

GIVE :

6.1.1. BHEL UNIT’S NAME : NOT APLPLICABLE

6.1.2. SUPPLIER REGN. CODE NO. : NOT APLPLICABLE

6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION

( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF
ONE OR MORE PURCHASE ORDERS ) : NOT APLPLICABLE

* 6.2 IS THE COMPANY APPROVED BYASME / NTPC / NPC / EIL / DGS&D /

RAILWAYS / IBR / LLOYDS ETC FOR INTENDED
MATERIAL CATEGORY? : NO
(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.3 IS THE COMPANY ISO 9001 APPROVED? : YES

(ENCLOSE CERTIFICATE & TOC OF QUALITY SYSTEM) :

* 6.4 IS THE COMPANY AN ISO 14000 APPROVED? : NO

(ENCLOSE CERTIFICATE) :

* 6.5 IS THE COMPANY OHSAS - 18000 APPROVED?: NO

(ENCLOSE CERTIFICATE)

* 6.6 TECHNICAL COLLABORATOR NOT APLPLICABLE

(FOREIGN OR INDIGENOUS)
(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.7 R&D SET UP NO

6.8 DIRECTORS / PARTNERS, IF RELATED NOT APLPLICABLE

TO ANY

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 6 of 17

ORGANISATIONAL INFORMATION

6.9 IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE

COMPANY, MENTION HIS / HER DETAILS OF LAST POSTING.
NOT APLPLICABLE

6.10 COMPANY’S WEEKLY HOLIDAYS :

WORK 1 OFFICE 1

6.11 EXPERIENCE LIST: LIST ATTCHED

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR

OFFERED / SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR
WHICH REGISTRATION HAS BEEN SOUGHT AND WITH WHOM
YOU HAVE CONTINUOUS BUSINESS SINCE LAST THREE YEARS .
ALSO ATTACH PERFORMANCE CERTIFICATES ISSUED BY ANY TWO
CLIENTS FOR SUCCESSFUL EXECUTION OF THE CONTRACTS FOR LAST TWO
YEARS- FOR PEM)

*6.12 DETAILS OF PENDING LEGAL ISSUES ON CONTRACTUAL ASPECTS WITH

CUSTOMER , IF ANY : NOT APLPLICABLE

6.13 The following information of Bank Account of the Company, duly endorsed by the
Bank (required for Electronic Fund Transfer –EFT/RTGS) is to be submitted

1. Name of the Company : PIONEER CRANES & ELEVATORS (P) LTD.

2. Name of Bank: STATE BANK OF INDIA
3. Name of Bank Branch : SHIMLA PURI, GILL ROAD
4. City/Place : LUDHIANA, PUNJAB
5. Account Number: 30364797473
6. Account type : CURRENT ACCOUNT
7. IFSC code of the Bank Branch: SBIN0008057
8. MICR Code of the Bank Branch: 141002022
9. Details of other Bankers (for reference purpose only) : NOT APPLICABLE

NOTE :

Suppliers who have already submitted the above information are requested to submit a copy of
the same.

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 ORGANISATIONAL INFORMATION

7.0 MANUFACTURING FACILITIES:

*7.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS (INCLUDING

MATERIAL HANDLING FACILITY)

SL. NO DESCRIPTION OF QUANTITY MAKE & YEAR OF REMARKS

MACHINE/EQUIPMENT INSTALLATION

LIST ATTACHED

* 7.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF

MFG. DETAILS ALONGWITH THEIR FACILITIES & EXPERIENCE

SL. PROCESS NAME OF DESCRIPTION OF MACHINE REMARKS

NO OUTSOURCED THE / EQUIPMENT
COMPANY

NOT APPLICABLE

* 7.3 RATIO OF OUTSOURCED COST TO TOTAL PRODUCTION VALUE:

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

8.0 INSPECTION & TESTING FACILITIES:

* 8.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT

SL. DESCRIPTION OF NOS. MAKE & YEAR OF LAST DATE OF

NO FACILITY/ EQUIPMENT MANUFACTURING CALIBERATION
& CAPACITY

LIST ATTACHED

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

* 8.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE

SOURCE OF TESTING ALONGWITH THEIR FACILITIES & EXPERIENCE

SL. TEST SOURCE DESCRIPTION OF APPROVAL OF EQUIPMENT/

NO OF FACILITY/ EQUIPMENT PROCESS/PERSONNEL
TESTING & CAPACITY QUALIFICATION

NOT APPLICABLE

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

Note:
In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,
no marks will be awarded. However, material composition testing by chemical
method from recognized laboratory shall not attract negative marking

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 9 of 17
ORGANISATIONAL INFORMA TION
FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS
Year 1 Year 2 Year 3 Year 4
9.0 Parameter
(Years in ascending order, Money value in Rs.
2010-11 2011-12 2012-13 2013-14
NET WORTH (Share Capital 215.47 221.53 229.41 241.48
+Reserves)
* 9.1 ---------- 2.81 3.55 5.26
Growth over previous year (%)
9.2 LONG TERM DEBT / LOAN 86.58 94.54 65.02 79.93
DEBT EQUITY RATIO
Long term Debt (9.2) 2.48 2.34 3.52 3.02
* 9.3
Net worth (9.1)
INVESTMENT IN: 5.12 - - -
Land & Building
Plant & Machinery 9.03 14.94 2.08 0.19
9.4
Other Fixed Assets 15.04 - 17.29 0.54
NET CURRENT ASSETS 6.37 6.77 5.73 3.58
a) Cash on hand
b) Account receivable 210.26 140.84 100.95 312.29

1 c) Inventories
621.71 769.97 979.03 914.31
Total 838.34 917.58 1085.71 1230.18
CURRENT LIABILITY 277.47 293.52 373.24 477.08
a) Sundry creditors
9.5* b) Interest accrued but not due - - - -
c) Other liabilities 862.08 940.56 853.21 1051.54
2
Total 1139.55 1234.08 1226.45 1528.62
* QUICK RATIO
0.19 0.11 0.08 0.20
CA - INVENT. {9.5(1)-9.5(1)c}
3 Current liability {9.5 (2)}
SALES 1430.65 1251 1621 1908
* 9.6
Growth over previous year (%) ---------- -12.55 29.57 17.70
* 9.7 PROFIT BEFORE TAX 16.03 8.43 14.35 25.2
Growth over previous year (%) ---------- -47.41 70.22 75.60
* 9.8 Whether the supplier has been referred to BIFR / NCLT / NO YES / NO
any other Govt agency ( If YES , enclose details)

* 9.9 Whether the supplier is a potential sick company.( If YES , NO YES / NO

enclose details)
NOTE: 1. Copies of annual accounts (Balance Sheet) for the last four years (or from date of
incorporation which ever is less) along with audit report are to be submitted. The above details shall be
highlighted in the Balance Sheet.
2. Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise &
Service Tax, Custom) and details of disputes pending, if any, with these authorities to be
submitted.

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 10 of 17

ORGANISATIONAL INFORMATION

10. LIST OF ENCLOSURES (Tags to be put on enclosures) :

(i) MEMORANDUM AND ARTICLES OF ASSOCIATION / SOCIETY

RULES AND BYE LAWS / PARTNERSHIP DEED/ : YES
PROFESSION TAX REGN & MUNICIPAL REGN.
(ii) Copy of certificate of following:-
 PERMANENT ACCOUNT NO : YES
 CENTRAL SALES TAX REGN NUMBER : YES
 STATE SALES TAX / TIN NUMBER : YES
 EXCISE DUTY REGN NUMBER : YES
 EXCISE CODE NUMBER : YES
 SERVICE TAX REGN NUMBER : YES
 REGN NUMBER OF CATEGORY AS PER MSMED ACT : YES
(iii) ORGANISATION CHART : YES
(iv) If registered with any other BHEL Unit,
 LETTER OF REGISTRATION WITH BHEL UNIT : N.A
 PROOF OF SUCCESSFUL EXECUTION OF ONE OR
MORE PURCHASE ORDERS : N.A
(v) Letter of approval from ASME / NTPC / NPC / EIL / DGS&D
/ RAILWAYS /IBR / LLOYDS ETC : N.A
(vi) Accreditation certificate for
 ISO: 9001 : YES
 TOC of Quality System Manual :YES
 ISO : 14000 : NO
 OHSAS , ISO 18000 : NO
(vii) Letter regarding technical collaboration : NO
(viii) Experience List / Performance certificate : YES
(ix) Balance Sheet for the last four years along with audit Report : YES
(x) Principal’s authorization in case of dealers/ agents : NO
(xi) EFT Bank’s certificate : YES

I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE
USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY
MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.

Maximum Marks = 50
Negative Marks = -13
Minimum Qualifying marks = 30

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 11 of 17
FORM NO. SRF(I) 01
Part B (QUALITY SYSTEM):

Sl. PARAMETERS SYSTEM IN EFFECT RECORDS REMARKS

No (Tick if exists & provide (Tick if
evidences if ticked in available &
written procedure) submit
Written Practice evidences)
Procedure
1* Incoming Material Control Furnish a copy of system
System √ Attached and organization.
2* In process control` Furnish at least one work
instruction & record of
√ Attached process control parameter

3* Manufacturing / Testing Quality Procedure Qualification

Procedure Qualification √ Certification specification may be
Attached submitted
4* Personnel qualification for 3 Record of Personnel
above. √ Attached qualification (PQR) to be
submitted
5* Calibration system Submit list of instrument
√ Attached & their calibration status
6* System of Identification & Copy of procedure to be
Traceability of materials, submitted
tools, jigs, fixtures & √ Attached
processed components, etc.
7* System of Storage, Copy of procedure to be
Preservation , Painting & √ Attached submitted
packing
8* System of NCR disposition & Two copies of CAPA
corrective preventive action √ Attached
9* Customer complaints Submit list of customer
handling system √ Attached complaints & status for the
last three years
10* Safety measures Submit copy of safety
system & Record of
√ Attached accidents for last three
years
11 Any other quality initiative After ISO 9001 certification, we are preceding for certification of ISO
14001:2004 (NABCB) and BS OHSAS 18001:2007(NABCB).

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 12 of 17
FORM NO. SRF(I) 01
Part B (QUALITY SYSTEM):

12. LIST OF ENCLOSURES

(i) Copy of system of control incoming materials and organization chart
(ii) Copy of at least one process control work instruction
(iii) Record of process control parameter
(iv) Copy of at least one Procedure Qualification specification
(v) Record of Personnel qualification (PQR)
(vi) List of instrument & their calibration status
(vii) Copy of procedure for Identification & Traceability of materials, tools, jigs, fixtures &
processed components, etc.
(viii) Copy of procedure for Storage/ preservation/ painting & packing
(ix) Copies of two NCRs and their CAPA.
(x) List of customer complaints & status for the last three years
(xi) Copy of safety system
(xii) Record of accidents for last three years

Maximum Marks = 25
Minimum Qualifying marks = 15

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 13 of 17 amdt.-04
FORM NO. SRF(I)01
Part C: TECHNICAL COMPETENCE
 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER
Technical competence shall REGISTRATION
be evaluated FORMcompetence and product/
in two parts viz. common
material category specific competence.
FORM
(i) NO. SRF(I)
COMMON TECHN 01 (INDIAN
ICAL COM SUPPLIER)
PETENCE ANNEXURE-II
MARKING Marking Page 14 of 17
SUPPLIER MARK
TECHNICAL COMPETENCE RANGE range, if RESPONSE S BY
( where design specification is given by BHEL ) product (ALONG WITH BHEL
specific SUPPORTING
technical DOCUMENTS)#
competency
not required
1. Supplier understands the product specification. (0-3) (0-8) Yes

2. Supplier understands the inspection requirements. (0-2) (0-5) Yes

3. Supplier has process capability to achieve the product (0-3) (0-8) Yes
specification/dimensional requirement.
4.Supplier has experienced manpower to carry out (0-2) (0-4) Yes
the job.

TOTAL MARKS OUT OF POSSIBLE 10 25

Marking range, if product

OR
PROCEDURE SYSTEM IN RECORDS
MARKING RANGE

specific technical competency

EFFECT

RESPONSE

RESPONSE
SUPPLIER

SUPPLIER

MARKS BY BHEL

MARKS BY BHEL
MARKS BY BHEL

(ALONG WITH
RESPONSE
SUPPLIER
TECHNICAL COMPETENCE
(where performance specification is given by BHEL)

(ALONG WITH

(ALONG WITH
SUPPORTING

SUPPORTING

SUPPORTING
not required

1. Design capability (0-3) (0-8) Yes Yes Yes

2. Adequacy of quality assurance plan (0-2) (0-5) Yes Yes Yes
3. Process capability for components (0-3) (0-8) Yes Yes Yes
4. Adequate of testing (0-2) (0-4) Yes Yes Yes
TOTAL MARKS OUT OF POSSIBLE Average of Total
10 25
(Total/3) = ---------
(ii) PRODUCT/ MATERIAL CATEGORY SPECIFIC TECHNICAL COMPETENCE
(Max Marks: 15)
Unit MISCC to structure the parameters to be considered for the technical competence

depending on material category. The score of individual parameter selected is to be decided

by MISCC. MISCC shall identify the requirement of enclosures to be furnished by supplier.
Product:
Sl. No Material category Tech Parameter Supplier’s response Remarks

To be filled up only on receipt of technical requirements/ specification, drawings, standards

from BHEL and to be sent to BHEL for further scrutiny. Enclose documentary evidence
where ever required.
LIST OF
ENCLOSURES:
Maximum Marks = 25
Minimum Qualifying marks = 15
# No marks is to be given by the supplier. Only supplier response along with supporting documents.

SUPPLIER’S AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Part D : SCORE SHEET

1. ORGANISATIONAL SOUNDNESS (for Manufacturers):
S
Maxm. Marks
S.N. CRITERIA
PARAMETER Marks Awarded
1. Whether all relevant information like ownership, PAN no., Yes: 2
sales tax no., excise duty no., etc. submitted No: 0 2
2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 5 years : 2
1-5 years : 1 2
Less than 1 year : 0
3. 5.1 POWER BACKUP Yes :1 1
No :0
4. 5.2 DOES THE COMPANY SELL ITS PRODUCT Yes :1 1
DIRECTLY No :0
5. 6.1 REGISTERED WITH ANY OF BHEL Yes (same item) : 2 2
UNITS Yes (another item) : 1
No : 0
6. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/ Yes : 2 2
RAILWAYS/ IBR/ LLOYDS ETC No : 0
7. 6.3 ISO 9001 ACCREDITATION Yes : 3 3
No : 0
8. 6.4 ISO 14000 ACCREDITATION Yes : 1 1
No : 0
9. 6.5 OHSAS - 18000 ACCREDITATION Yes : 1 1
No : 0
10. 6.6 TECHNICAL COLLABORATOR : Yes : 1 1
(FOREIGN OR INDIGENOUS) No : 0
11. 6.7 R & D SET UP Yes : 1 1
No : 0
12. 6.12 PENDING LEGAL ISSUES ON TECHNO – Yes : -5 0
COMMERCIAL ASPECTS WITH CUSTOMER No : 0
13. 7.1 & 7.2 MANUFACTURING FACILITIES INCLUDING Adequate :3 3
OUTSOURCING Substantial :2
Inadequate :0
14. 7.3 RATIO OF OUTSOURCED COST Less than 10% :2 2
TO TOTAL PRODUCTION VALUE 10 to 30 % :1
More than 30% :0
15. 8.1 INSPECTION & TESTING Adequate :2 2
FACILITIES Substantial :1
Inadequate :0
16. 8.2 OUTSOURCING OF MAJOR TESTING FACIILTY Yes : 0 1
(Refer Note) No : 1
TOTAL 25
1. ORGANISATIONAL SOUNDNESS (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
Maxm. Marks
S.N. PARAMETER CRITERIA
Marks Awarded
1. Whether all relevant information like ownership, PAN no., Yes: 7 7
sales tax no., etc. submitted (clause 6.0 of chapter V to be No: 0
referred in this regard)
2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 3 years : 2
1-3 years : 1 2
Less than 1 year : 0
3. 6.1 REGISTERED WITH ANY OF BHEL Yes (same item) : 2 2
UNITS Yes (another item) : 1
No : 0
4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/ Yes : 2 2
RAILWAYS/ IBR/ LLOYDS ETC No : 0
5. 6.3 ISO 9001 ACCREDITATION Yes : 2 2
No : 0
6. 6.12 PENDING LEGAL ISSUES ON TECHNO – Yes : -5 0
COMMERCIAL ASPECTS WITH CUSTOMER No : 0
BHEL CERTIFIED ASSESSOR
 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page
Page16
15of
of 1177
Part D: SCORE SHEET
2. FINANCIAL INFORMATION (for Manufacturers):
 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM
Maximum Marks
S.N. PARAMETER CRITERIA
Marks Awarded
FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II
1. 9.1 Growth of Net Worth over previous year (%) More than 20 % : 5
Average of three years to be worked out 10 – 20 % : 4 5
5 – 10 % : 3
>0 & < 5% : 2
0 or below : 0
2. 9.3 DEBT EQUITY RATIO 1:1 : 5 5
Long term Debt (9.2) 1.1 upto 1.5 : 1 : 4
Net worth (9.1) 1.6 upto 2.0 : 1 : 3
2.0 & above : 1 : 2
3. 9.5 QUICK RATIO 1:1 : 5 5
CA - INVENTORIES {9.5(1)-9.5(1)c} 1 : 1 upto 1.5 : 4
Current liability {9.5 (2)} 1 : 1.5 upto 1.75 : 3
1 : 1.75 upto 2.5 : 2
1 : > 2.5 : 0
4. 9.6 Growth in Sales over previous year (%) More than 35% : 5 5
Average of three years to be worked out 20 -35 % : 4
10 – 20 % : 3
5 – 10 % : 2
>0 & < 5% : 1
0 or negative : 0
5. More than 20 % : 5 5
9.7 PROFIT BEFORE TAX 10 – 20 % : 4
5 – 10 % : 3
Growth over previous year (%) >0 & < 5% : 2
0 or below : 0
6. 9.8 Whether the supplier has been referred to Yes: -5 0
BIFR / NCLT/ any other similar Govt agency No : 0
7. 9.9 Whether the supplier is a potentially sick Yes: -3 0
company No : 0
TOTAL 25
Note: If the supplier is new in business and does not have past data, then the evaluation will be
done on the basis of information provided by him and will be decided by MISCC.
2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
Maximum Marks
S.N. PARAMETER CRITERIA
Marks Awarded
1. 9.6 Growth in Sales over previous year (%) More than 35% : 5 5
Average of three years to be worked out 20 -35 % : 4
5 - 20 % : 3
>0 - 5 % : 2
0 or negative : 0
2. 9.7 PROFIT BEFORE TAX More than 20 % : 5 5
5 – 20 % : 4
Growth over previous year (%) >0 – 5 % : 3
0 or below : 0

BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 16 of 17
Part D : SCORE SHEET

3 . QUALITY SYSTEM :

Maxm. Marks
S.N. PARAMETER CRITERIA
Marks Awarded
1. Incoming Material control System System availability : Yes: 1 1
No : 0
Availability of Organisation chart 1
Yes: 1
No : 0
2. Process control Work instruction 1
available: Yes: 1
No : 0
Record of process 2
Control : Available : 2
Partial record : 1
Not available: 0
3. Manufacturing / Testing Procedure Procedure Qualification Specification : 3
Qualification Adequate : 3
In adequate: 1
Not available : 0
4. Personnel qualification Record of PQR: 3
Adequate : 3
In adequate: 1
Not available : 0
5. Calibration system Adequate : 3 3
In adequate: 1
Not available : 0
6. System of Identification & Procedure available : 2
Traceability of materials, tools, Adequate : 2
jigs, fixtures & processed In adequate: 1
components, etc. Not available : 0
7. System of Storage/ preservation/ Procedure available : 2
painting & packing Adequate : 2
In adequate: 1
Not available : 0
8. System of NCR disposition & Two copies of NCR & CAPA 2
corrective preventive action Available :2
Not available : 0
9. Customer complaints handling System available : Yes: 1 1
system No : 0
Complaints registered & resolved : 2 2
Complaints registered & partially
resolved :1
Complaints not registered
or not resolved :0
10. Safety measures System available : Yes: 1 1
No : 0
Record available : Yes: 1 1
No : 0
TOTAL 25

BHEL CERTIFIED ASSESSOR

 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION FORM

FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II

Page 17 of 17 amdt.-04
Part D : SCORE SHEET
4. TECHNICAL COMPETENCE
 BHARAT HEAVY ELECTRICALS LIMITED
SUPPLIER REGISTRATION
Maximum Marks FORM
Marks obtained
(1) (2)
FORM NO.Technical
A. Common SRF(I) 01 (INDIAN SUPPLIER)
Competence ANNEXURE-II
Page 16 of 17
PartorD : SCORE SHEET
And/
B. Product Specific Technical Competence
Column no. 1 to 4 to be filled by MISCC before sending to supplier. Column no. 5 to be filled by BHEL certified
Assessor after evaluation of supplier response.

Sl. No Parameter Scoring criteria Maximum Marks Marks obtained

(1) (2) (3) (4) (5)

Sub-Total 15

TOTAL (A+B): 25 ( )
SUMMARY:

Sl. Maxm Qualifying Marks Recommendation for

Criteria
No Marks marks * obtained registration
1. Organisational Soundness 50 30 Recommended :
Financial Information
2. Quality System 25 15 Permanent code
3. Technical Competence 25 15 /Development code/
Trial code
TOTAL 100 60
Not recommended
*Minimum Qualifying Score in Each category shall be 60%.
REGISTRATION CRITERIA:

Sl.
Score Recommendation
No
1. More than 90 Supplier is to be registered and given Permanent code,
Normally no visit is called for.
2. >75 Supplier may be visited if recommended by MISCC or to
<=90 be registered and given permanent code.
3. >=60 Supplier may carry out suggested improvements if
<=75 advised by MISCC Supplier’s visit is mandatory. Trial/
Development code may be given.
4. Less than 60 Not to be registered
Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and
registered accordingly.

Signatures: MISCC and Suppler Evaluation Team (in case of visit)

1) 2) 3)

4) 5) 6)

BHEL CERTIFIED ASSESSOR