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Optaflow Work

The document defines the key components for organizing and tracking processes within a company. It outlines establishing an organizational structure with departments, processes, tasks. It also describes defining department attributes, a departmental tree, process cycles with phases and tasks. Tasks would be assigned to departments with performer-approver relationships. Time tracking and status fields would also be defined for each task. Forms and registers would be created to manage documents and record performance data for analysis.

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Ninad Thatte
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89 views3 pages

Optaflow Work

The document defines the key components for organizing and tracking processes within a company. It outlines establishing an organizational structure with departments, processes, tasks. It also describes defining department attributes, a departmental tree, process cycles with phases and tasks. Tasks would be assigned to departments with performer-approver relationships. Time tracking and status fields would also be defined for each task. Forms and registers would be created to manage documents and record performance data for analysis.

Uploaded by

Ninad Thatte
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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DEFINE ORGANISATION

GRP
COMPANY NAME
LOCATION
UNIT
PLANT
DEPARTMENTS

DEFINE DEPARTMENTS
DEPARTMENTAL ATTRIBUTES - FUNCTION, LOCATION, EQUIPMENTS, GOAL, TARGET,
OBJECTIVE ETC
DEFINE DEPARTMENTAL TREE

DEFINE PROCESS CYCLE


PROCESS PHASES
SUB PHASE
SUB PHASE FORM
TASKS
TASK FIELD/ FORM [CASE DEPENDENT]
SUBPHASE/TASK PROCESSING TOOLS
CYCLE IN CYCLE

ADD DEPARTMENTS TO PHASE-SUBPHASE-TASK WITH PERFORMER-APPROVER TREE


MULTIPLE DEPARTMENTS AND RESOURCES CAN BE ADDED
AUTHORITY RESPONSIBILITY ACCOUNTABILITY MATRIX -
[ FOR TASK SEGGREGATION BY MANAGERIAL-NON MANAERIAL TASK, FINANCIAL TARGETS
AND ZONE/ APPLICATION/ PRODUCT/ITEM/ VENDOR WISE RESOURCE GROUPING]
PERFORMER APPROVER MATRIX

DEFINE BASE REGISTERS


DEFINE DOCUMENT FORMS
RECORD DOCUMENT FORMAT

ORGANISATION STRUCTURE ATTRIBUTES


VISION
MISSION
QUALITY POLICY, SAFETY POLICY, ENERQY POLICY, ENVIRONMENTAL POLICY, EMPOYEE
POLICY
CERTIFICATION - ISO, KAIZEN SIX SIGMA, ETC..
ADDRESS
PHONE NOS
MAP
WEBSITES
GOAL - NUMERICAL PRODUCTION RISE, REJECTION REDUCTION, REWORK REDUCTION
TARGET - MONETARY - SALES TARGET, COST REDUCTION
OBJECTIVES - CHARACERISTIC-TIME BASED, IN TIME DELIVERY, PROCESS IMPROVEMENT,
TIME REDUCTIONS, SPACE REDUCTION

TASK PROCESSING TOOLS


NEW - TASK
OPEN
EDIT
SAVE
SUBMIT
PRINT
GRP TASK
CUT COPY PASTE
GET REFERENCE - FROM TEMPLATE, PRODUCT, OTHER PROJECTS
CREATE REVISION
ALOTT TASK
ALOTT SETTINGS [FOR PERMANENT SEETING ALOTT BY ITEM, CUSTOMER, VENDOR,
APPLICATION ETC.S]
APPROVE
TRANSFER
REJECT
DISTRIBUTE

TASK ATTRIBUTES
PROCESS
PHASE
SUBPHASE
TASK NAME
TASK PERFORMER TREE
TASK NO
BASE REGISTER NO
REVISION
DATE
TASK ATTACHMENT
TASK FIELDS - NUMBER, UNIT, PREDEIFNED TEXT, FREE TEXT, FORM
TASK MARKING
TASK TIME FIELDS
TASK PROCESSING TOOLS
TASK STATUS
TASK COMPLETION LEVEL

TASK FORM FIELDS


FIELD-UNIT STRUCTURE
REMARK
TASK MARKING
TASK TIME FIELDS
TASK PROCESSING TOOLS
TASK STATUS
TASK COMPLETION LEVEL

TASK MARKING
WORK IMPORTANCE
TIME INVOLVEMENT
DIFFICULTY
CRITICALITY
COST PER UNIT TIME

TASK TIME FIELDS


STANDARD TIME
ALOTTED TIME
BID TIME
ACTUAL TIME
AVERAGE TIME
TIME DIFFERENCCE
TASK PROCESSING TOOLS
TASK ALOTTMENT
TASK TRANSFER
TASK REJECTION
TASK TIME BID

TASK STATUS
OPEN
IN PROCESS
DELAYED
HOLD
REJECTED
CANCELLED
TRANSFERRED
CLOSED IN
CLOSED DELAY

TASK COMPLETION LEVEL


GRAPHICAL REPRESENTATION
TIME BAR
TIME DIGITS

DEFINE PROCESS REGISTERS AND BASE REGISTERS


REGISTERS NUMBER GENERATOR
REGISTER FIELD SELECTION
PERFORMANCE PARAMETER SET
GRAPH GENERATION SELECTION

DEFINE DOCUMENT FORMS, TEMPLATE, SAVE FILES/ PRINTABLE FILES FORMATS

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