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Off Cycle Payroll

The document discusses conducting off-cycle payroll runs in SAP. It provides steps for configuring off-cycle payroll processing including: 1) setting up infotype 0267 for additional off-cycle payments, 2) defining default values, 3) specifying different off-cycle payroll run types. It then outlines the process for executing an off-cycle bonus payment run by creating infotype 0267 records, running the off-cycle payroll, and posting results.

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Hemant Shetty
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1K views5 pages

Off Cycle Payroll

The document discusses conducting off-cycle payroll runs in SAP. It provides steps for configuring off-cycle payroll processing including: 1) setting up infotype 0267 for additional off-cycle payments, 2) defining default values, 3) specifying different off-cycle payroll run types. It then outlines the process for executing an off-cycle bonus payment run by creating infotype 0267 records, running the off-cycle payroll, and posting results.

Uploaded by

Hemant Shetty
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Please update the IT0267 with the wages you need to run the off-cycle payroll program, or

the tcode pc00_m99_calc, mention the off-cycle status in it and execute it.

As for configuration steps you can follow below....

1. IMG -> Payroll -> Payroll India -> Off cycle Activities

2. Permissibility for Infotype (0267)

3. Set Up Off-Cycle Reasons

4. Set Up Report Variants for Off-Cycle Activities

5. Define Default Values for Payments in Advance

6. Specify default values for wage types

7. Specify Default Values for Payroll Results

8. Specify Default Values for Payment Methods


Off-cycle Payroll runs are used to make payments outside the regular payroll
run like one time bonuses. ThePayroll Control Record needs to be in the Exit
Payroll stage, and the off cycle run MUST be executed after the pay date of the
regular payroll run.

For example, if the current payroll period is from 01.07.2010 and 31.07.2010,
and the pay date is 20.07.2010, then you can execute off-cycle payroll runs
between 21.07.2010 and the date you release the Payroll Control Record for
the next payroll run.

There are 3 main types of off-cycle payroll run in SAP:

 Off-Cycle Bonus Payment (Type A): Considered to be one-off bonus


payment, it can also be used to reimburse employees for expense
claims. Data is entered via infotype 0267 (Additional Off-Cycle
Payments). When executing a "Start Payroll", you need to enter the
"Reason for Payroll" field according to the desired calculation type.

 Off-Cycle Correction Accounting (Type B): Considered to be adjustment


runs, it is used for late overtime or anything that did not make it into the
regular payroll run. Data is entered just like a regular payroll run (i.e.,
IT2001, IT2010, IT0014, IT0015). When executing a "Start Payroll", you
need to enter the "Reason for Payroll" field with the corresponding reason
type.

 Off-Cycle Christmas Bonus Payment or SAC (Type S): Christmas Bonus


(SAC) can be paid with the regular payments run (June and December) or
on a special Payroll run before the regular one. Data is calculated
automatically by the system, based on the payment date and the
configuration in tables T511K and V_T7AR75.

Lets consider Off Cycle Payment Type A-


STEP 1) Create IT267
Go to Transaction PA30

1. Enter a Pernr
2. Select Infotype 267
3. Click Create
Enter

1. Wage Type
2. Amount
3. Payment Date for the Offcycle Run -(the day offcycle payment will
credited in employees bank account)
4. Offcycle Reason
5. Click Save
STEP 2) Run Off Cycle Payroll
In Payroll Accounting program ,Enter

1. Payroll Area
2. Pernr
3. Offcyle Reason
4. Offcycle Type and Date
5. Payroll Schema
6. Click Execute
Check the results

Once you have executed an off-cycle payroll run, you also need to:

 Execute an off-cycle bank transfer.


 Post off-cycle results to GL

The process is similar to that of regular payroll run in SAP

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