HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2018 FORM WHS 3
4. HOW TO IMPLEMENT THE LAP
1. INTRODUCTION
The Safety and Wellbeing Strategic Plan 2016-2018 has set the direction for continuous STEP 1 CONSULTATION & PLANNING DUE 1ST QUARTER (by 31st March)
improvement in the way health and safety is managed to support the University’s key
corporate objectives and strategic goals. RESPONSIBILITY: HOS/Director assigns responsibility for administering this plan.
ACTION: Consult with staff, local working groups, student representatives, campus WHS
The Health and Safety Local Action Plan (LAP) underpins the Strategic plan and is to be Consultant to discuss:
used by schools, units, research institutes, centres, support services and administrative the performance achieved in 2017 and improvement opportunities recommended
areas to plan and monitor the implementation of health and safety priorities and ongoing for inclusion in this planning year
activities. The Senior Management Group have set a Corporate Key Result of 100% how your area will implement the priority and ongoing actions outlined in this plan
compliance with the LAP. template
other local priorities identified for attention and inclusion in this plan
Health and safety risks associated with the University’s activities include, but are not the resources required to meet the timeframes for completion.
limited to, those associated with laboratories, workshops, teaching, building alteration and STEP 2 ENDORSEMENT & IMPLEMENTATION DUE 1ST QUARTER (by 31st March)
new infrastructure, offshore travel, working in isolation, placements, field activities, manual
tasks and workplace stress. RESPONSIBILITY: HOS/Director endorses activities planned for implementation in 2018.
As part of the Health and Safety Internal Evaluation Program, each workplace is measured
ACTION: Endorse and sign off the plan which represents the action that your area of responsibility
annually against the requirements outlined within this plan. Overall performance results
will take in 2018 to implement safety & wellbeing priorities and initiatives for the benefit of
are reported to Senior Management Group, Senior Remuneration Committee and the staff, students and others.
Audit & Risk Management Committee.
STEP 3 MONITOR & REPORT PROGRESS SPECIFIED DUE DATES & ONGOING
RESPONSIBILITY: HOS/Director is kept informed of progress to ensure risks are adequately controlled.
2. STRATEGIC GOALS 2018
ACTION: Monitor activities planned including the priority actions with due dates.
The following two (2) strategic priority areas are identified for focus by local areas in 2018 Report quarterly on progress at the local WHS working group/school
to support achieving the strategic objectives and targets. board/management meetings in consultation with the campus WHS Consultant.
Record the status of progress in this plan quarterly, including marking off those
1. Staff Wellbeing – wellbeing is enhanced for the University community. actions with due dates.
2. Safety System Improvement – risk management processes are streamlined to
enhance the end-user experience.
STEP 4 EVALUATION QUARTERLY (end Mar, Jun, Sept, Nov)
WHS Consultants measure implementation of planned activities quarterly and provide
feedback to the local area on progress. Individual performance against the LAP
3. MANAGEMENT RESPONSIBILITIES requirements are evaluated annually in December with results and feedback provided.
Ensure your plan and local records of completed activities are maintained electronically
To support the University in meeting its strategic objectives and primary duty of care, the ACTION:
on SharePoint or shared drive/s and WHS Consultants are authorised access to enable
Head of School (HOS)/Director of Institute/Unit/Centre shall lead health and safety evaluation. WHS records may include but are not limited to: the LAP used as a working
planned activities in their area of responsibility. document, minutes of consultative forums; communications; local hazard register; risk
This plan must be discussed and finalised with planned activities endorsed and signed off assessments and checklists; SOPs; any subordinate plans addressing inherent hazard
types; investigation outcomes; workplace inspections; workstation self-assessments;
by the HOS/Director at the commencement of the planning year. research approvals/authorisations; induction checklists; training records; local wellbeing
Guidance on how to implement the plan using this template is outlined in the next Section. activities.
NOTE: Please ensure you are using the most current forms and checklists located on the
Safety & Wellbeing website. If you have downloaded forms and checklists onto your
SharePoint team site or shared drive, check to ensure they are the most current before
using.
UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2018 – Safety & Wellbeing
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 1|P a g e
HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2018 FORM WHS 3
NAME OF WORKPLACE: HOS/DIRECTOR NAME: HOS/DIRECTOR SIGNATURE: DATE ENDORSED FOR DATE LAST UPDATED:
IMPLEMENTATION: Enter date.
Enter Workplace. Enter Name. I fully endorse this plan. It represents the action that my area of responsibility will take in 2018 to implement Enter date.
safety & wellbeing priorities and initiatives for the benefit of local staff, students and others.
Quarter 1 Quarter 2 Quarter 3 Quarter 4
2018 Strategic Priority Action Items for Focus Responsible
Comments on Actions Proposed/Taken Due by Due by Due by Due by
Person(s)
31/03/18 30/06/18 30/09/18 30/11/18
This plan is to be endorsed and signed off by 31 March 2018 to indicate planned activities have been ☐
HOS/Director
discussed, scheduled and responsibility allocated for implementation in 2018.
1. Staff Wellbeing (Wellbeing is enhanced for the University community).
1.1 To support our ongoing strategic focus on wellbeing, identify and implement at least three
wellbeing activities in 2018 to support your people to thrive and perform at their best. The
Wellbeing website provides information, resources and UniSA initiatives relating to the six
☐
program elements aimed to support an individual’s overall wellbeing. Guidance is available
from your Campus WHS Consultant.
Priority Action due: 30 Sept 2018.
1.2 To continue enhancing awareness of psychological hazards, employees who have staff
reporting to them must complete the online module ‘Understanding Mental Health Issues in
☐
Your People’. (NOTE: This action is not applicable for staff who have completed this module in 2017).
Priority Action due: 30 November 2018.
2. Safety System Improvement (Risk management processes are streamlined to enhance the end-user experience).
2.1 To ensure the safe use of plant and equipment and compliance with legal requirements,
laboratories, workshops and studios (including grounds areas):
a) Survey emergency stop buttons in consultation with Campus WHS Consultant using ☐
the FMU Emergency Stop Button Register template, to ensure correct functionality,
labelling and testing. Priority Action due: 30 June 2018.
b) Review existing risk assessments for a minimum of ten high risk plant and equipment
recorded on their local Plant and Equipment Register WHS40 or equivalent, in
consultation with the Campus WHS Consultant. ☐
Priority Action due: 30 Sept 2018.
c) Update the Plant & Equipment Register, including details of scheduled maintenance,
servicing or testing in consultation with Campus WHS Consultant. The Register
should also reflect the review of high risk plant undertaken as part of action (b) ☐
above. Priority Action due: 30 Sept 2018.
2.2 To enhance student understanding of WHS, minimise risk to health and safety when
undertaking a work placement and ensure the University meets its legal obligations:
a) Identify all student placement programs scheduled by your workplace in 2018.
b) Embed the Learnonline module ‘Undertaking a Safe Student Placement’ within the
student pre-placement process for completion by students prior to commencing work ☐
placements.
c) Establish a method to monitor uptake of the module by your placement students.
Priority Action due: 30 Sept 2018.
UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2018 – Safety & Wellbeing
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 2|P a g e
HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2018 FORM WHS 3
2.3 Improvements identified from the 2017 LAP evaluation feedback are incorporated into this plan.
☐
Priority Action due: 31 March 2018.
Jan-Mar Apr-Jun Jul-Sept Oct-Nov
Comments on Action Proposed/Taken
Responsible
Local Priorities & Key Ongoing Action Items
Person(s) Indicate when planned actions are:
X Not Started; O In Progress; Complete
3. Managing Health and Safety Risks
3.1 The local Hazard Register is:
endorsed by the HOS/Director ensuring good awareness of hazards in their area of
responsibility
reviewed and updated annually in conjunction with the LAP review feedback received
o consider the effectiveness of existing controls, any additional hazards or risk
controls required due to workplace changes)
monitored regularly throughout the year, evaluating three medium to high priority hazards
to ensure risk controls are being implemented and are effective.
Seek guidance from the Campus WHS Consultant.
3.2 Workplace inspections are scheduled as per University requirements to monitor existing
controls and identify any new hazards present requiring immediate action or ongoing control.
Inspections are conducted by more than one person and the HOS/Director leads at least
one inspection with the campus WHS Consultant in 2018.
low risk environments (six monthly); high risk environments (quarterly)
Corrective action from workplace inspections are addressed within agreed timeframes and
recorded on the checklist as complete. Confirm action items have been addressed prior to
conducting next scheduled inspection.
3.3 Staff are reminded of the requirement to report hazards, near misses and injuries online
as soon as they become aware.
Local working group/management forums monitor incident/injury performance, the status
of corrective action and identify trends that may require additional control measures.
Further assistance on incident management reporting is available from the Campus WHS
Consultant. Confidentiality of information must be maintained.
INSERT improvements and new risk control activities/projects planned for 2018.
UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2018 – Safety & Wellbeing
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 3|P a g e
HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2018 FORM WHS 3
Jan-Mar Apr-Jun July-Sept Oct-Nov
Responsible
Local Priorities & Key Ongoing Action Items Comments on Action Proposed/Taken
Person(s) Indicate when planned actions are:
X Not Started; O In Progress; Complete
4. Induction & Training
4.1 Induction:
Induct new staff (including agency staff, contractors, volunteers, work experience
students, HDR students, trainees and existing staff relocated from another location) to
the workplace using the following system tools as a minimum:
o Induction Checklist Form WHS23
o Contractor Induction Form WHS 28
o Workstation Ergonomic Self-Assessment WHS45
o Online WHS Fundamentals module
Staff new to academic roles view the Learnonline Health & Safety video aimed to
provide a level of understanding of WHS responsibilities at the University.
Records of completed WHS checklists are maintained for all new staff. (Where records
are kept by local HR ensure they are available and accessible for audit purposes).
Records of online training are maintained centrally and reports are available through
request to the Safety & Wellbeing team.
NOTE: Where health and safety has been integrated into workplace induction programs,
ensure the most current WHS induction content has been reflected.
4.2 Training Needs:
Training needs for staff with specific health and safety responsibilities (refer to PART 1
of the WHS Training Needs Analysis (TNA) WHS13)) have been identified and
monitored for completion.
Training needs for staff exposed to specific health and safety risks (refer to PART 2 of
the TNA) have been identified and monitored for completion.
Maintain local records of certificates of competency, licences and registrations.
NOTE: Further assistance on obtaining training completion reports for your workplace is
available from the Campus WHS Consultant.
INSERT improvements and other priority training action for attention in 2018.
UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2018 – Safety & Wellbeing
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 4|P a g e
HEALTH AND SAFETY LOCAL ACTION PLAN TEMPLATE 2018 FORM WHS 3
Jan-Mar Apr-Jun July-Sept Oct-Nov
Responsible
Local Priorities & Key Ongoing Action Items Comments on Action Proposed/Taken
Person(s) Indicate when planned actions are:
X Not Started; O In Progress; Complete
5. Consultation & Communication
5.1 The HOS/Director leads at least two quarterly WHS working group meetings in 2018 to monitor
progress of health and safety activities and to maintain current knowledge of risk and controls
in their area of responsibility.
NOTE: For workplaces with no established WHS working groups, there is evidence of an
effective reporting process in place to inform the HOS/Director of health and safety activities
and performance i.e. regular catch ups/periodic reporting etc.
5.2 Standing agenda items for discussion at quarterly WHS working group/School Board/
Management meetings include the following topics:
Staff health and safety matters/concerns (including any concerns around planned
design aspects of new/refurbished facilities or change management)
Wellbeing activities identified for implementation in 2018
Progress of local action plan implementation:-
o priority actions for attention
o local hazard register progress
o workplace inspection outcomes
o hazard and incident analysis and corrective action status
o induction and training needs and progress of completion
o corrective actions/improvements (including actions from
internal/external audit).
Matters for action are minuted and records of completion are kept.
5.3 Local communication processes are in place to inform staff and others of health and safety
matters. Some methods for providing health and safety information include:
face-to-face
telephone or email
newsletters, SharePoint team sites, shared drives, intranet sites or noticeboards
staff meetings.
NOTE: Records of correspondence are maintained.
INSERT improvements and other priority action items for attention in 2018 that relate to
consultation and communication.
UniSA Health and Safety Local Action Plan Template, Version 1.0, February 2018 – Safety & Wellbeing
Hardcopies of this document are considered uncontrolled. Please refer to the Safety & Wellbeing website for the latest version. 5|P a g e
