Commitment to

Comply Records
(Y/N) Required for Evaluation
No. Attachment II: HSE Requirement Checklist (to be filled by (to be filled by Company)
CONTRACTOR in blank Tender
cells only) Submission

PLI-HSE-G-08 : CONTRACTOR HSE MANAGEMENT

6.1 Planning and Initiation to Tender

1 Provide past and current Hse performance √

2 Provide HSE Management System / HSE Manual and relevant procedures √

3 Provide evidence of HSE Training records of Bidder's staff involved in the project/contract. √

4 To provide evidence of HSE plan and HSE program (Samples from of past projects) √

5 To provide evidence of medical fitness for Bidders staff (Samples from of past projects). √
This is a critical requirement for high risk job such as working at confined space
6 To provide evidence of preventive maintenance, calibration and breakdown records of Bidder’s tools and equipment (if √
applicable).

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 Exhibit YY: HSE Requirements
PART I - GENERAL HSE REQUIREMENTS
7 Compliance with Laws/Regulations/Company Requirements
CONTRACTOR shall comply with all applicable Health, Safety and Environmental (HSE) laws and regulations including fire and
security, which are applicable to the location where the WORK are being carried out.
CONTRACTOR shall indemnify COMPANY against all legal costs, fines and compounds imposed and claims and damages
incurred as a result of breach or non-compliance with any relevant laws and regulations.
CONTRACTOR shall comply at all times with the requirements as set forth by COMPANY in its Health, Safety and Environment
Management System (HSEMS), policies, operating standards, site HSE requirements, PETRONAS Zero Tolerance rules (“ZeTo”
rules), any special instructions, and all requirements stipulated in this CONTRACT. These requirements are intended to
supplement any known or ought to be known laws and regulations applicable at the location where the WORK are being carried
out.
CONTRACTOR shall take all necessary HSE precautions related to or arising out of the performance of the CONTRACT in order
to protect the work, the personnel and property of COMPANY, CONTRACTOR, SUB-CONTRACTOR, all third parties and public
from the hazards and risks associated with the work.
CONTRACTOR shall be fully responsible and accountable to ensure all matters concerning the HSE of the Project inclusive of
the Contractor, sub-contractors, visitors, Consultants, etc.
CONTRACTOR shall provide reviews, apply, obtain approvals and permits from all governmental authorities having jurisdiction to
approve all phases of the Project designed or specified by CONTRACTOR and/or the local consultants (as the same may be
appointed by Owner from time to time), such reviews, approvals, and consents from others as may be necessary for completion
of each phase of the Project.
CONTRACTOR shall be responsible for making sure that all necessary permits / approvals, etc. are received from all the
relevant governmental agencies, before commencement of any activity that requires this approved permits / approvals.
CONTRACTOR shall be responsible for making sure that all the conditions as outlined in the permits / approvals are
implemented within the stipulated period.

8 CONTRACTOR’s Written Policy/Organization

CONTRACTOR shall acknowledge COMPANY strong commitment to HSE and affirm that it has a written HSE policy which is of
a standard comparable to COMPANY HSE policy and which has been signed and is actively supported and endorsed by
CONTRACTOR’s top management.
CONTRACTOR shall further affirm that its HSE policy is widely disseminated and understood among CONTRACTOR and SUB-
CONTRACTOR’s employees.

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9 Protection of Workers, Public, Assets and Environment
CONTRACTOR shall protect the safety and health of workers and people living or working near the activity from potential
hazards and risks created by that activity. CONTRACTOR, without cost to COMPANY, shall take all necessary precautions and
mitigation measures to protect the workers and the public and minimize disturbance and inconvenience to the public resulting
from performance of the work.

Throughout performance of the work, CONTRACTOR shall execute the WORK and conduct all operations in such a way as to
minimize any impact upon the natural environment including compliance with all laws, regulations and rules applicable to the site
e.g. Environmental Management Plan (EMP), Approval Conditions etc. CONTRACTOR shall agree to indemnify COMPANY and
consultants of COMPANY for all claims, damage costs and penalties relating to any environmental damage or loss or non-
compliance with any laws or regulations arising out of CONTRACTOR and / or SUB-CONTRACTOR performance of WORK.

10 Right to Stop Work

COMPANY representative or his designated representatives shall have the right to prohibit commencement of WORK or to stop
any WORK in progress if the equipment, machinery, personnel or work conditions are considered at COMPANY’s discretion to be
unsafe or not to be in compliance with any applicable rules, regulations and procedures in COMPANY.
Stoppage of the work shall be at CONTRACTOR’s expense until CONTRACTOR has satisfactorily rectified such defects and
unsafe conditions. In the event of serious or repeated infringements, COMPANY may terminate the CONTRACT without
compensation.

11 Maintain Equipment, Tools and Machinery in a Safe Condition

CONTRACTOR shall ensure that all CONTRACTOR’s machinery, tools, equipment, facilities and other items in any way
associated with or utilized in the work are fit for use and maintained in a safe and good working condition. Certificates of fitness,
Calibration Certificates etc. where applicable shall be provided.

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12 Risk Management and Hazards Identification
CONTRACTOR shall make an initial assessment of the HSE risks involved in the execution of the WORK. The focus of the
assessment should be to evaluate the inherent hazards in conducting the work and the potential adverse consequence of an
accident to the workers, the public and the environment, company assets and reputation. CONTRACTOR shall take appropriate
preventive and mitigation measures to prevent incidents from occurring and to minimize the consequence of an event should it
occur.

CONTRACTOR shall conduct HSE inspections and audits to ensure that such preventive and mitigation measures are in place
and implemented. CONTRACTOR shall promptly take actions on all recommendations made pursuant to the said inspections
and audits.

13 Competent Personnel
CONTRACTOR shall ensure that competent personnel are fully trained and certified to carry out the task of operating all
machinery, equipment, and tools. Certificate of competency shall be provided where applicable. CONTRACTOR shall provide an
adequate level of technical and HSE related training conducted by a recognized training institution for all relevant personnel in
connection with the work. All CONTRACTOR supervisory personnel shall attend relevant HSE training and be competent in
hazard identification and risk assessment.
CONTRACTOR shall ensure that all CONTRACTOR and sub-contractor’s personnel engaged in the WORK are healthy and fit,
and possess the experience and skill required to perform the WORK safely.

14 HSE Awareness
CONTRACTOR shall be responsible for maintaining and enhancing the HSE awareness among its personnel and sub-
contractor’s personnel, including arranging safety induction, toolbox meetings, regular HSE meetings and emergency exercises
and drills.

Findings of hazard identification and risk assessments including Job Safety Analysis shall be communicated to CONTRACTOR’s
and SUB-CONTRACTOR’s personnel. Copies of minutes of CONTRACTOR safety meetings shall be submitted to COMPANY.

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15 Incident Reporting and Investigation
CONTRACTOR shall report to COMPANY immediately of the occurrence of any incident including near misses as per
COMPANY incident reporting requirements. CONTRACTOR shall also alert fire brigade, police and /or other authorities relevant
to the incidents whenever required. The CONTRACTOR shall be responsible for reporting incidents to relevant agencies if
applicable.

All incidents that result in or have the potential to cause serious injury or property damage shall be suitably investigated by the
CONTRACTOR and reported to COMPANY. For major incident, CONTRACTOR shall provide full cooperation and support to the
independent investigation team appointed by COMPANY.

CONTRACTOR shall maintain accurate incident and injury reports and shall comply with COMPANY’s requests for information
relating to accidents, injury or illnesses.

16 Housekeeping
CONTRACTOR shall ensure that good housekeeping is maintained continuously throughout the duration of the work. Due regard
shall be paid to proper disposal of all types of wastes especially hazardous/scheduled wastes, tidiness, and clear access ways
and emergency exits.
Access and egress of all exits, fire and safety equipment, and work areas shall be kept clear of obstructions at all times. Special
attention shall be given to maintaining clear walkways, removal of slippery and tripping hazards, securing or removing of loose
materials at height, and proper storage of materials. Hazardous wastes such as oily or chemical soaked rags shall be disposed
of in accordance to regulatory requirements. All housekeeping costs shall be borne by CONTRACTOR.

PART II - SPECIFIC HSE REQUIREMENTS

17 Site Safety and Health Officer (“SHO”)/Safety Supervisor
CONTRACTOR shall, at its own costs, provide such numbers of qualified SHOs or supervisors who will be responsible to provide
guidance and advice pertaining to Health, Safety and Environment (HSE) requirements of WORK. The SHOs shall guide
CONTRACTOR’s management on HSE plan and its implementation, with equal diligence being paid to fulfillment of the
contractual requirements.
In addition to the ongoing monitoring of the site, the SHOs or supervisors shall also perform a formal inspection or audit of the
site at least once every week to identify and correct any non-compliances noted. A written record of all inspections, audits and
their status of action follow-ups shall be provided to COMPANY representative.
SHOs shall not be involved or assigned to other part-time work other than as HSE officers.
Prior to start of WORK, CONTRACTOR shall submit the CV of the proposed SHOs or supervisors for COMPANY approval.

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18 Project HSE Plan
Prior to mobilization, CONTRACTOR shall prepare and submit a project specific HSE plan to COMPANY which, as a minimum,
contains the followings:
Ÿ- HSE policy, targets and requirements
Ÿ- Prevailing laws and regulations
Ÿ- CONTRACTOR HSE policy
Ÿ- CONTRACTOR’s organization including positions for HSE manager and SHO
Ÿ- HSE responsibilities of CONTRACTOR key personnel
Ÿ- Risk assessments including preventive and mitigating measures
Ÿ- Description and schedule of HSE activities
Ÿ- Incident reporting and investigation
Ÿ- Emergency response plan

COMPANY’s review or comments on such plan shall not relieve, nor shall such review and comments be construed as limiting in
any manner the CONTRACTOR’s obligations to undertake any action which may be necessary to establish and maintain safe
working conditions at the location where the WORK are being carried out.

19 Equipment, Tools and Machinery Inspections

Prior to start of WORK, CONTRACTOR shall inspect the equipment, tools and machinery required in connection with the WORK
including but not limited to cranes, bulldozers, trucks, tractors, rigs, barges, etc., to ensure the safe execution of WORK.
In addition, CONTRACTOR shall maintain and perform continuous HSE inspection and audits throughout the WORK and shall
promptly implement all recommendations made pursuant to the said inspection and audits.

COMPANY shall have the right to conduct its own HSE inspection and audits at work site. CONTRACTOR shall comply with all
recommendations arising from such inspection and audits.
CONTRACTOR shall ensure that all fuel powered and electrical equipment meet the requirements of hazardous area
classification including any requirements on fuel burning equipment by authorities and is equipped with approved spark
arrestor .
CONTRACTOR shall ensure that only competent personnel who are certified are allowed to operate and/or maintain equipment,
tools and machinery.

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20 Personal Protective Equipment (“PPE”)
CONTRACTOR shall at its own costs, supply its personnel and SUB-CONTRACTOR’s personnel required in connection with the
WORK with adequate PPE, provide training on the uses and maintenance of PPE and strictly enforce the use of such PPE on
their employees. CONTRACTOR shall purchase PPE in accordance to the specification as per Attachment 1 - PPE
STANDARDS & TECHNICAL SPECIFICATIONS.
CONTRACTOR and SUB-CONTRACTORS shall not charge its personnel for such PPE.

21 Inspection and Tagging of Mechanical Equipment

CONTRACTOR shall upon arrival at the work site, inspect and tag all mechanical equipment that is to be utilized for the WORK.
The equipment will include but may not be limited to the following:
• Cranes
• Fork lifts
• Self-Loading Trucks
• Semi-Trailers and Prime Movers
• Compressors
• Temporary Electrical Distribution Boards
• Scaffolding equipment
• Rigging equipment
• Man-cages/Personal Baskets
• Aerial Work Platforms
• Welding machine
• Grinding and cutting machine
All equipment inspected that requires remedial work (or replacement) shall be carried out at CONTRACTOR’s costs.
All equipment inspected and accepted for use on the work shall be clearly identified by a tagging system.

22 Working in Confined Space

Confined space entry shall be authorized through COMPANY’s Permit to Work approval process. CONTRACTOR shall take
adequate precautions and mitigation measures which include, but not limited to gas/oxygen tests, PPE requirements, respiratory
protection equipment (RPE), isolation of connections to confined space, provision of ventilation equipment and preparation of
confined space for safe entry, standby person, availability of rescue equipment and ERT team.
The SHO or entry supervisor shall ensure that all necessary precautions and mitigation measures are implemented.

CONTRACTOR’s entrants shall be certified medically fit by the Approved Medical Examiner (AME) before they are allowed to
work in confined space.

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23 Permit to Work (PTW)
CONTRACTOR shall implement COMPANY’s PTW procedure where CONTRACTOR activities require the application of such
PTW. This includes hot work, cold work, lifting, excavation, confined space entry, radiography, lifting, and use of explosive.
Authorized COMPANY supervisors shall approve the permits and certificates. CONTRACTOR shall continuously enforce the
conditions and requirements of the permits including its validity. CONTRACTOR’s supervisors shall attend the PTW training.
Costs incurred in the implementation of PTW shall be borne by CONTRACTOR.

24 Tools and Equipment

CONTRACTOR shall ensure that all CONTRACTOR’s machinery, tools and equipment, facilities, and other items associated with
the WORK whether purchased or rented are maintained in a safe condition and to be operated by competent operators. Tools
shall only be used for the job they were designed to perform. All guards shall be fitted and shall be in good condition at all times.
All grinding discs shall be checked for correct size and speed prior to fitting. Electrically powered tools shall meet the hazardous
zones requirements where applicable. All electric cables shall be industrial type. Use of domestic electric cables is prohibited.
CONTRACTOR shall repair or replace defective tools and equipment at CONTRACTOR’s costs. Appropriate personal protective
equipment shall be worn at all times when using any tool or equipment.

25 Compressed Gas Cylinders

CONTRACTOR shall ensure that:
- Compressed gas cylinders stored, or transported or used shall be in an upright position and secured to some substantial object
or structure by a chain or other suitable means capable of supporting the weight of the cylinder. This applies to all cylinders,
whether empty or full.
- Cylinder valves shall be closed and hoses depressurized when cylinders are not in use.
- Cylinders shall have protective valve caps in place while they are being transported / stored.
- Cylinders shall be returned promptly to a suitable storage area after use. They shall not be left at any work site. Cylinder
storage areas should be kept away from general traffic paths and shall not be adjacent to vehicle paths.
- Flammable gases and oxygen cylinders shall not be stored in close proximity unless separated by a non-combustible wall.
- Cylinders shall only be hoisted when enclosed in an approved box or cradle within which they are securely fastened.
- Cylinders shall be identified by a colour code in accordance with Malaysian or respective national standards.
- Gas welding cylinders shall have hose check valve (non-return valves). Flashback arrestors shall be installed to quench
flashback flames and cut off the gas flow automatically, in both oxygen and fuel gas outlet lines.

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26 Welding and Cutting
CONTRACTOR shall ensure only competent and authorized workers are allowed to use welding and cutting equipment.
CONTRACTOR shall ensure suitable precautions and mitigation measures against exposure of welding hazards such as
excessive ultraviolet radiation, fire, welding fumes, and dusts are put in place.
Welding, and/or flame cutting in the vicinity of flammable or combustible substances/materials shall only be done under the
control of a PTW.

CONTRACTOR shall provide adequate number of suitable fire extinguishers at the sites where hot WORK are taking place.
Welders shall be trained and competent in the use of fire extinguishers.

27 Abrasive Wheels
CONTRACTOR shall ensure that safety protection in the form of goggles and /or shields and hearing protection devices (“HPD”)
are provided and utilized by the personnel working with grinding machines and abrasive wheels. When changing discs on a
portable grinder it is imperative that a suitable replacement disc is fitted and installed in the correct manner. CONTRACTOR shall
ensure only trained and competent personnel are permitted to carry out this task.

28 Grit Blasting
CONTRACTOR shall confirm with COMPANY the need for hot work permit prior to grit blasting. CONTRACTOR shall provide the
blaster with an approved air face mask and oil free air supply. Associated workers and any other personnel within the blasting
area shall wear approved respiratory protection. The blasting gun shall have a ‘dead man’ safety device operated by the blaster.
Under no circumstances the device shall be tied back or defeated.
CONTRACTOR shall made efforts to minimize the exposure of the blasting grit to the surrounding environment. Protective shield
shall be erected and notice board shall be posted in order to prevent exposure of the blasting grit to other workers in the vicinity.

29 Use of Chemicals
CONTRACTOR shall declare any hazardous chemicals used for the WORK to COMPANY. CONTRACTOR shall ensure all
requirements for use, storage, handling and transportation of chemicals including personal protection outlined in the Safety Data
Sheet are strictly followed. The Safety Data Sheets for all chemicals shall be made available in the languages stipulated under
the law. When in doubt concerning these requirements, consult COMPANY HSE personnel.
Flammable chemicals such as solvents and cleaning agents shall not be stored or used in un-ventilated areas or in close
proximity to any sources of ignition. These chemicals shall be stored in a proper storage facility outside the work area whenever
they are not being used. Proper labeling and re-labeling of the chemical containers shall be done accordingly. Source of ignition
such as smoking is strictly prohibited in the vicinity of any such chemical.

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30 Use / Handling of Asbestos or Asbestos-Containing Materials
The use of any asbestos or asbestos-containing materials is strictly prohibited for WORK. For work that requires
handling/removal of asbestos or asbestos-containing materials at site, CONTRACTOR shall take the necessary precautions to
ensure protection of their workers and others from the risks of exposure to asbestos fibres. CONTRACTOR shall make reference
to COMPANY’s Asbestos Inventory or own analysis using internationally accepted methods to determine if the WORK to be
undertaken may involve handling of asbestos or asbestos-containing materials.

31 Electrical Safety/Power Source

No part of any lifting device or any equipment operated near power lines shall be closer than below:
Voltage Safe Distance
150-750 V 2.0 m
750- 50k V 3.0m
50k-250k V 4.5m
> 250kV 6.0m
The above clearance applies in all directions. All overhead lines shall be identified with a highly visible sign placed 7m from both
sides of the lines, 1.8m above ground. A restriction guard pole connected with ropes shall be installed to restrict clearance close
to power lines.

32 Excavation
CONTRACTOR shall ensure that all excavation work shall meet the following requirements as a minimum:
- Excavations work shall be subjected to the control of PTW and excavation certificate.
- Prior to embarking excavation work, proper excavation design and plan shall be drawn up taking into consideration of the soil
type, the weather conditions and proximity to facilities.
- Walkways between trenches should be kept clear of obstruction.
- A competent person shall inspect all excavations, shafts, tunnels and earthwork.
- A standby person shall be made available at all times equipped with all necessary safety equipment.
- All excavation exceeding 1.5 meters shall be shored and a PTW complete with confined space certificate shall be secured.
- No mechanical excavation within 1 meter of the existing service shall be allowed. All underground services shall be hand
exposed and identified.

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33 Barricade, Platforms and Guardrails
CONTRACTOR shall provide adequate barricades, covers, guardrails, signal flag persons or other appropriate warning devices
to protect personnel near any hazardous operations or overhead work. Temporary covers for floor openings shall be firmly
fastened and clearly identified by warning signs. All elevated work areas, walkways, platforms etc. whether permanent or
temporary, shall be protected by an approved guardrail and shall provide a sturdy working space. CONTRACTOR shall provide
all the necessary signs, barriers, signal flag persons, etc. to protect the general public from exposure to injury due to the
excavation work.
All legislated and COMPANY requirements for warning signs and/or barriers adjacent to public roads shall be strictly adhered to.

34 Scaffold
A safe means of access shall be provided for any work to be carried out at a height greater than 2 meters above ground. If a
suitable permanent access is not available, a well-designed, erected, inspected and maintained scaffold will provide a safe
means of access and safe working areas. Additionally safe access to scaffold work platforms by ladder shall be provided. All
scaffoldings shall be constructed in accordance with B.S 5973 Code of Practice for Access and Working Scaffolds and Special
Scaffold Structures in Steel or its equivalent.

All scaffolding materials and components shall be as follows:

a. Scaffold tubes - All tubes shall be galvanized steel 48.3mm OD and wall thickness 4mm comply to BS 1139 Part 1, 1982 and
free from cracks, splits or excessive corrosion and straight.
b. Coupling and fittings - They shall be of sound construction, comply with BS 1139, Part 2. Tubular and fittings of different
standards shall not be mixed.
c. Board or decking - All timber scaffold boards shall meet the recommended BS 2842:1981.
d. Ladders - Ladders shall meet BS 1129:1982.
e. Frame or tubular scaffold - Proprietary steel frame or tubular scaffold of sound design and construction shall be approved by
COMPANY before use.
f. Inspection - A scaffold inspector shall inspect all scaffold materials. Any scaffold above 40 meters shall be designed and
endorsed by a professional structural engineer and copy of design forward to relevant agency, if required by law.
g. Erection - Scaffolds shall only be erected, altered or dismantled by competent scaffolder under supervision of a scaffolder
supervisor. All inspection of scaffolds shall be done by a competent scaffold inspector.

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35 Camp Site
CONTRACTOR shall construct and operate the camp in accordance to the following requirements:
- Air-condition rooms provided
- Electrical equipment and wiring complying to established electrical safety standards
- Provision of dedicated smoking areas
- Proper storage with provision for secondary containment and pipeline for supply of fuel
- Provision for proper waste management especially hazardous/scheduled wastes
- Smoke detectors in rooms
- Fire extinguishers provided at strategic locations
- Emergency response procedures posted

36 Office
CONTRACTOR shall maintain comfortable working condition in office as follows:
- Temp 20-26 deg C
- Humidity 40-60%
- Adequate ventilation
- No smoking policy
- Adequate lighting comfortable to the eyes at 400 lux
- Office space at 6.25 m2 per work station
- Welfare facilities e.g. toilet, prayer room and eating areas
- Daily cleaning service
- Passage ways are cleared and tripping hazards identified and removed
- Emergency plans for evacuation
- Car park well lit and vehicle movement controlled
- First aid boxes provided

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37 Storage/Warehouse
CONTRACTOR shall provide appropriate storage facilities for the storing of material, chemical and fuel on sites. The
requirements for storing of materials shall also include the following:
- Construction material shall be stored at the designated locations on site
- Written procedures on transportation, handling and disposal for all material shall be made available
- Good housekeeping shall be practiced at all storage facilities
- Storage areas shall be located away from heavy vehicle traffic areas
- Storage floors and bins shall be labeled and constructed to safely support the loads with maximum safe load limits posted.
- Storage buildings and warehouses shall be provided with an approved lightings and fittings in compliance with hazardous area
classification, well ventilated and constructed with chemical resistant flooring, spill containment, waste collection and treatment
where appropriate for the chemicals or fuel stored.
- All hot WORK including welding, cutting or any other operations that create sparks shall be controlled via PTW system inside a
warehouse or near the flammable/combustible material storage yards
- Adequate number of fire extinguishers of appropriate type shall be made available at strategic locations at all storage areas and
warehouses.
- All personnel shall wear approved PPE whilst working in storage areas and warehouses.
- Flammable and combustible liquids shall be stored separately in different storage buildings
- Storage rooms shall be constructed to meet the specified fire resistant rating suitable for their use
- Approved safety cans/cabinets/containers shall be used to store and transfer flammable and combustible liquids, with the name
of the material clearly stamped
- “No Smoking” signs shall be posted at strategic locations in storage areas and warehouses storing flammable and combustible
liquids

38 Explosives
CONTRACTOR shall obtain all relevant permits and comply with the regulatory requirements for the use of explosives.

CONTRACTOR shall ensure that every reasonable precaution and mitigation measures will be taken to ensure that
CONTRACTOR personnel handling the explosives comply with established industry standards and best practices in the safe
transportation, storage, handling and usage of explosives.

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39 Driving Safety
CONTRACTOR personnel traveling to and from work site shall use proper means of transport. Such transport shall comply with
the regulatory requirements. Transportation of personnel in open trucks is prohibited unless fitted with seats and approved by
authority to carry passengers. CONTRACTOR shall be responsible to provide safe access and egress to the work site for green
field project. CONTRACTOR shall set allowable speed limit and place suitable road signs at the work site.
CONTRACTOR shall enhance the awareness of safe driving amongst its employees and SUB-CONTRACTORs through
provision of defensive driving training. This training shall include wearing of seat belt, observing speed limit, maintain good
vehicle condition, driving defensively and possess valid driving license.

40 Transportation
Whether the travel is by land, sea or air, CONTRACTOR is obliged to follow both COMPANY and established industry guidelines
for the safe transport of personnel and equipment.

41 Use of Public Road

CONTRACTOR shall keep public roads free from its debris due to vehicle movement to and from the work site. CONTRACTOR
shall provide washing facilities at site to clean vehicle tyres. In the event of spillage onto the road, CONTRACTOR shall
undertake the cleaning at their own cost.

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42 Lifting
All cranes supplied by CONTRACTOR shall have valid certificate of fitness issued by authority. All cranes shall be inspected,
tested and witnessed by COMPANY competent person before putting them into service. All associated lifting equipment shall be
inspected.
CONTRACTOR shall inspect and maintain all cranes to ensure they are in safe working conditions. All defective crane shall be
taken out of service, repair or replace if necessary. Whenever there is any doubt on the integrity of the crane, load test shall be
performed at CONTRACTOR’s cost.
A colour coding shall be used to identify inspected lifting appliance. CONTRACTOR shall seek approval from COMPANY on any
heavy lifting of 15 tons and above. CONTRACTOR is responsible for ensuring that a competent and authorized operator
operates any lifting device and that a signal man is designated to signal the operator as necessary to properly place and control
the loads.
Prior to performing any lift, the operator shall determine the weight of the object being lifted and ensure that cables, lifting device,
slings, wire ropes, chains etc. used are of a sufficient strength to support the weight of the load.
No worker shall be allowed under the load. Tag lines shall be used to guide and control the load where excessive movement is
possible.
A competent worker shall inspect all wire rope, chains, and slings prior to performing any lift. Record of lifting plan and inspection
shall be kept for COMPANY’s review. During winch or tow, all personnel shall be clear of the ‘whip area’ of cable/rope under
tension.

43 Heavy Machinery
All CONTRACTOR vehicles on any work site shall have proper insurance and maintain in safe operating conditions.
All heavy machinery shall be operated by competent and certified operators. They shall be operated in a safe manner and at a
speed suited to the terrain and weather conditions.
All cranes, stringing trucks, heavy tracked equipment and machinery, welding rigs and all vehicles shall be fitted with reverse
alarms.
Any vehicle with restricted vision shall not operate in the vicinity of workers, except under the direction of a designated worker
who is ensuring that the path way is clear and safe.

44 Working at Height
When working at height more than 7.5 meters, CONTRACTOR shall provide suitable safety nets, which extends 2.5 meters
beyond the edge of work level. The nets shall be sufficiently anchored using steel hooks or shackle. The net shall be inspected
daily.
If safety nets cannot be used, CONTRACTOR shall provide fall protection devices such as full harness with double lanyards etc.
to the workers. Fall protection is required when working above two (2) meters. Personnel using fall protection shall be trained on
its use.

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45 Air Hose
Air hose should not be used to clean any part of the body or clothing or use to blow off dirt on the floor.

46 Radiography
CONTRACTOR shall obtain a PTW c/w radiation certificate for radiography work. Extra precaution shall be taken to keep away
all non-relevant personnel from the area. The area shall be isolated by visible barricades, signs, warning lights etc. The source
shall be stored according to approved procedure. CONTRACTOR shall employ only qualified radiography operators for the job.
Properly calibrated radiation survey meters shall be made available.

47 Job Safety Analysis (JSA) / Job Hazard Analysis (JHA)

Prior to performance of WORK, CONTRACTOR shall implement JSA/JHA as a safety precaution to eliminate or guard against
hazards of a specified job. The JSA/JHA methodology shall include the following:
• Study the job and develop basic job steps
• Identify the hazards for each job step
• Identify the safety precautions and mitigation measures to be taken for each job step
• Record the JSA/JHA and brief all workers on the hazards, precautions and mitigations to be taken.

48 HSE Inspection/Audit
Prior to commencement of WORK, CONTRACTOR is required to inspect the work site and equipment to ensure that WORK can
be performed safely. In addition, CONTRACTOR shall perform continuous HSE inspection/audits throughout the WORK and
shall promptly implement all recommendations made pursuant to the said inspection/audit. COMPANY shall have the right to
conduct its own HSE Inspection/audit at the work site. CONTRACTOR shall comply with all recommendations arising from such
Inspection/audit.

49 HSE Induction and OGSP

CONTRACTOR shall participate in the HSE induction at the site. CONTRACTOR shall identify its employees who will be
required to attend the HSE induction program. The induction briefing shall be applicable to all CONTRACTOR’s employees and
SUB-CONTRACTOR’s employees. Briefing shall be done at site prior to the commencing of the WORK.
Each worker who has attended and completed the HSE induction program shall be issued with a sticker or other immediately
visible identification means to indicate that he has completed the HSE induction course. The identification shall be displayed on
the worker and worn at site.
CONTRACTOR shall identify its employees who will be required to attend the OGSP training. In Malaysia, it shall be conducted
by NIOSH or COMPANY. OGSP training shall be applicable to all CONTRACTOR‟s employees and SUB-CONTRACTORs
employees working in COMPANY onshore plants and installations. Each worker who has attended the OGSP training and
passed the assessment will be issued with an
OGSP card.

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50 Toolbox HSE Meeting
CONTRACTOR shall ensure that his appointed WORK supervisor hold ‘tool box’ safety meeting for about 5-10 minutes daily or
prior to each shift. Specific topics shall include hazards relevant to current work, review of accidents, near misses and
deficiencies and any new equipment or machinery. CONTRACTOR shall maintain records of attendance and submit to
COMPANY as and when required.

51 HSE Meetings
CONTRACTOR shall form a HSE Committee at work site and shall hold regular meetings, minimum monthly to create and
maintain an active interest in HSE. The meeting shall be attended by CONTRACTOR’s management and workers’
representatives and chaired by COMPANY site manager. Minutes of meeting shall be distributed to all attendees and COMPANY.

52 Occupational Health
CONTRACTOR shall ensure that all its employees and SUB-CONTRACTOR’s employees engaged in the work are medically fit
for the job and healthy. Any medical diseases or disabilities which may adversely influence the employee’s ability to perform his
role in the work shall be reported to COMPANY prior to the commencement of the work.
CONTRACTOR shall at no cost to COMPANY be responsible for the medical benefits of its own and SUB-CONTRACTOR’s
employees. CONTRACTOR shall make necessary arrangements for medical consultation, treatment or hospitalization if and
when necessary and will arrange suitable insurance coverage for such contingencies.
In case of emergencies, COMPANY may provide necessary emergency arrangements, the cost of which shall be reimbursed by
CONTRACTOR.
CONTRACTOR shall at its own expenses have a fully equipped first aid station on site and make arrangement for availability of
an ambulance. This station shall be manned during all working hours.
CONTRACTOR shall ensure that its personnel and SUB-CONTRACTOR’s personnel maintain a high standard of hygiene during
execution of the work.
The CONTRACTOR shall provide where necessary sufficient hygienic drinking fluids and toilet facilities to meet health and
related regulatory requirements.

53 Health Risk Assessment

CONTRACTOR shall identify and create an inventory of health hazards in the CONTRACTOR’s workplace, assess the risk to
health associated with exposure to these agents, decide on the control measures required if any, remove or reduce the risk to
health to a level “as low as reasonably practicable” and consider any recovery measures needed to mitigate acute and / or
chronic health effects should control measures fail.

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54 Drugs and Alcohol
The use, sale, dispensing or possession of drugs, narcotics and alcoholic beverages is prohibited on the sites and at any place
where the work is performed.
CONTRACTOR shall ensure that its personnel do not at any time, during the performance of the work, partake, bring onto the
work site, or be under the influence of any alcoholic liquor, drug or other intoxicating substance. This prohibition shall also cover
all legal or prescription drug which may impair an employee’s ability to perform his job safely. Employees who are found using or
in possession of drugs at the work site shall be terminated. COMPANY reserves the right to randomly require CONTRACTOR’s
employee, to undergo drug and alcohol tests at any time. Drugs and alcohol tests shall be conducted immediately after an
incident. CONTRACTOR shall ensure that each and every person engaged by it or on its behalf to perform any element of the
work (including SUB-CONTRACTOR) are advised on the local laws relating to the importation and/or possession of drugs.

55 Environmental Management
CONTRACTOR shall establish and implement an environmental management plan that details the practices, procedures and
control measures for effective management of environmental aspects, as required by the relevant authority and COMPANY.
Environmental aspects include, but not limited to:
- Use of resources, e.g. chemicals, water, energy, fuel etc.
- Air emissions
- Waste water discharges
- Public nuisance, e.g. noise, odour, dust, etc.
- Wastes generation
CONTRACTOR shall develop a waste management plan in accordance with any requirements from the COMPANY and the
relevant authorities. This plan shall inventorise all types of wastes and states their method of disposal and make available before
the commencement of any work. This plan shall be regularly updated as conditions change. CONTRACTOR shall handle, sort
and dispose all types of wastes in conformance with the relevant procedures and requirements.
CONTRACTOR shall ensure spill prevention is practiced and in place, where necessary. E.g. chemicals / fuel are stored in
durable containers, secondary containment at the chemical / fuel storage area and during handling of chemicals / fuel, etc.

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56 Security
CONTRACTOR shall provide adequate number of security personnel and security measures to safeguard the work site from any
threat, damage or theft of properties. CONTRACTOR security personnel shall be equipped with communication equipment and
able to contact police and other emergency units as and when required.
CONTRACTOR shall provide shelter, facilities and amenities to enable security functions or duties to be performed satisfactorily
to the requirements of COMPANY.

57 Emergency Response Preparedness

CONTRACTOR, at its own cost, shall ensure there is adequate emergency response capability at site, which shall include at
least the following;
• Emergency response procedures
• fire fighting equipment
• fire prevention program
• first aid medical facilities
CONTRACTOR personnel shall be trained and competent in the use of fire fighting equipment.
CONTRACTOR shall also ensure its first aiders are trained and competent to render such services.

58 CONTRACTOR Training Records

CONTRACTOR shall provide adequate training to all its personnel to ensure that they have sufficient knowledge and skill to
undertake the assigned tasks. CONTRACTOR shall establish a document control system to maintain their training records.

59 HSE Performance Targets

In line with COMPANY HSE policy, objectives and performance targets, CONTRACTOR shall set appropriate HSE objectives,
develop and implement HSE programs to achieve the set performance targets.

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60 CONTRACTOR HSE Performance Reports
CONTRACTOR shall compile and submit monthly HSE performance report to COMPANY. CONTRACTOR shall ensure all HSE
performance reports and records are maintained and updated as and when required.

61 Incident Notification and Investigation

CONTRACTOR shall develop an incident reporting and investigation system, which is compatible with COMPANY requirements.
Any incident involving COMPANY, CONTRACTOR’s, SUB-CONTRACTOR’s or any third party personnel, plant or equipment,
shall be immediately reported to COMPANY, irrespective of whether there is injury to personnel or damage to plant or equipment.
All incidents that resulted in or have the potential to cause serious injuries or property damage shall be suitably investigated by
CONTRACTOR and reported to COMPANY. CONTRACTOR shall keep a copy of the report at site. CONTRACTOR is required
to investigate and report any major accident to the relevant agencies in accordance with the regulatory requirements. The
investigation and report shall not preclude any similar investigations and reports required by the governmental authority in
accordance with any relevant laws and regulations and may be handled concurrently with them.
Upon completion of the WORK under the CONTRACT and/or on an annual basis, CONTRACTOR shall prepare a close-out
report of its HSE performance complete with Incidents statistics.

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62 HSE Statistics Board
In line with COMPANY’s objective to promote safety awareness and safe working practices amongst all employees and
CONTRACTOR personnel, the CONTRACTOR shall install a HSE Performance Scoreboard to highlight achievement/milestone
of safe working hours of employees.
The CONTRACTOR shall install the above at each site office. The HSE Performance Scoreboard shall be of acceptable material
and shall contain the following information as a minimum (in English and local language):

Name of CONTRACTOR______________
Date (Start of Work) _______________
HSE Targets for This Project ____________________
Best Achievement (Manhours, Year)_______________
Current Manhours Achieved (Manhours, Year)_______________
Date of Last Loss Time Incident _________________
Total Number of Loss Time Incidents to-date _____________

All lettering in the HSE Performance Scoreboard shall be of suitable sizes and shall be visible from at least 10 meters distance.

Signature :
Name :
Designation :
Company Stamp :

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