Microsoft PowerPoint XP

Tutorial: The Basics

Part 1: Creating a Series of Slides

1. Start PowerPoint
From the Start menu click on

> Programs
> Microsoft Office XP
> Microsoft PowerPoint

2. Note the New Presentation task pane on the right side of your screen.
Under New click on Blank Presentation link.

3. The initial slide that displays in the center of the screen is a title slide. Click in the
Click to add title area and type in PowerPoint XP Basics. In the
Click to add subtitle area type your name, title and email address.

4. The Slide Layout pane is available on the right-side. Scroll

through the pane noting the various options for slide layout.

• Text Layouts
• Content Layouts
• Text and Content Layouts
• Other Layouts

5. To add a new slide

a. Under Text Layouts, select the bulleted list layout.

Click on the pull down list and select Insert New Slide.
b. Click in the Click to add title area at the top of the slide
and type What is PowerPoint?
c. Click in the Click to add text area to create a bulleted list

• Presentation software that uses text (Press the Enter key)

• Graphics (Press the Enter key)
• Video (Press the Enter key)
• Sound

6. Add a new bulleted list slide.

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7. From the left task pane select Outline and enter you next slide using the outline view.
This slide will be a bulleted list with sub-points.

a. Title: Why use PowerPoint?

b. Bulleted point: To communicate (Press the Enter key)
c. Subpoint: press Enter key: Effectively (Press the Enter key.)
d. Second subpoint: Appropriately (Press the Enter key.)
e. To return to a bulleted point hold down the Shift key and
press the Tab key.
f. Bulleted point: To enhance the presentation.

8. Create a new slide. From the Insert menu select New Slide.
Or press CTRL-M (a short cut for creating a new slide.)
Use the Slides or Outline view – your choice.
a. Title: Text
b. Bulleted points:
The Good (Press the Enter key)
The Bad (Press the Enter key)
The Ugly (Do NOT Press Enter.)

9. Save your presentation. You should save often to prevent loss of work.
a. From the File menu select Save. Name your presentation and save to the Desktop.
b. If you brought a disk, put it into the A: drive and save to that location.

10. Create three more slides.

11. Practice manipulating the outline slides and bulleted points by using TAB and SHIFT-
TAB. Practice selecting items and dragging them to different locations in the outline.

12. Save your work.

13. Review your work.

Spell Check Your Work

The dictionary in PowerPoint does not include many of the scientific and technical terms
used in the health sciences. There is a free medical spell checker available online at
[Link]

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Part 2: Apply a Design Template to the Slide Presentation
. 1. Start in the Slides view. From the right
task pane, click on the pull down menu
and select Slide Design – Slide
Templates
2. Scroll through the Apply a design
template examples and select one that
appeals to you.
3. To apply the design to you PowerPoint
presentation just click on the sample
design. The design template determines
the background color, font sizes, styles
and colors and any other creative
elements.
4. If you decide that you don’t like that
design template after all, just select
another by clicking on it.
5. The design template can be altered using
the Slide Master. From the View menu
select Master > Slide Master.
6. You can select font type, style, size and
color; you can change the background
color and fill effect; you can change
bullets and sub-bullets.
a. Format > Bullets and
numbering
b. Format > Background

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Part 3: Refining Your Slides

1. Format text while in Slides

a. Go to the slide titled “Text.” Practice changing the size, font, and color of the text.
b. From the Format menu select Font and explore those features.
c. Increase the font size by clicking on the Increase Font Size icon a few times.
d. Change font color by clicking on the Font Color icon and choosing a new color.
e. To change the line spacing for the bulleted points select Format > Line Spacing
f. To change bullet style select Format > Bullets and Numbering > Customize

2. Add Clip Art to your slide while in Slides

• From the Insert menu, select Picture, then Clip Art…. OR you can use
the Clip Art icon from the Draw Toolbar.
• In the Search for: Search text: box type in the “art” you might want and
click on the Search button. Explore the options.
• Click on the clip art item you wish to add to your slide.
• Practice moving and resizing the Clip Art. Click once on the item to select
it, then drag the “handles” (boxes at corners and sides) to size the object.

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 3. Add an external photograph or picture to your slide.
a. Minimize PowerPoint. (Click on the little dash button in the upper right corner.)
b. Open the Web browser (Internet Explorer or Netscape).
c. Surf the net to find a picture you like. (For example, find a Pathology slide at
[Link] or use
[Link]
d. Once you locate a picture you like, move the cursor over the image and hold
down the right mouse button until the pop-up menu appears.
e. Select Save Image As… from the pop-up menu. Remember where you save it!
f. Return to PowerPoint. (Click on the Microsoft PowerPoint button on the
TaskBar.)
g. Go to the slide where you wish to add the picture.
h. From the Insert menu, select Picture, then From File…..
i. Find the image you saved from the Web and double click on it.
j. Resize the image as necessary.

4. Add a line drawing using the PowerPoint graphics tools.

A. Click on the AutoShapes menu from the Draw Toolbar at the bottom of the
window.
B. Choose Stars and Banners, then pick a shape. Use the mouse to drag the shape
to the size you like.
C. Fill the shape with a different color.
1. Click on the shape to select it.
2. Click on the Fill Color menu in the Drawing Toolbar.
3. Click on the Fill Color of your choice.

Part 4: Adding Graphs to Your Presentation

1. From the Slide Layout pane select the Title and Chart layout.
2. Change the labels (East, West, 1st Qtr, 2nd Qtr, etc) to
labels matching your data.
3. Enter the values to match your data.
4. To change the chart style do Chart > Chart Type
5. Explore Chart > Chart Options

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Part 5: Adding Dates and Numbers to Your Slides

1. From the View menu, select Header and Footer.

2. Click on the Slide tab (if necessary.)
3. Check the box labeled Date and Time. Select Updated Automatically if desired.
4. Check the box labeled Slide Number.
5. Click Apply to All.
6. Review your slides to see that they are
now dated and numbered.

Part 6: Printing Your Slides

° From the File menu, select Print.

° From the Print what: pull down menu select
o Slides – one slide per page
o Handouts - 1, 2, 3, 6 or 9 slides per
page; slides can be order vertically or
horizontally
o Note Pages – one slide per page, with
additional notes you have made to
yourself
o Outline View – just the text of your slides as an outline

Running Your Slide Show

To run your slide show, click on the
Slide Show menu and select View Show.
• Press any key or the mouse to advance your
slides.
• Use the backspace key to view a previous slide
• Use the right click button to bring up a menu
that allows you to select the specific slide you
want to navigate to. Select Go then
Slide Navigator or By Title

To View Your Slides and Note Pages in Slide Show

It is possible to view the notes while running your
slide show, if you have Windows 98 or higher, which
supports dual monitor (a hareware configuration). In addition, your software must also
support dual monitors. See [Link]

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Part 7: Creating a Slide Show with Transitions and Builds
(transitions = how you move from slide to slide; builds = text animation or progressive disclosure)

TRANSITIONS
1. While in the Slide Sorter view, go to Slide Show >
Slide Transition.

2. From the Slide Transition pane,

explore the various options.
Note: you can Modify transition
Speed or add a Sound. You can also
Advance slide on mouse click or automatically after so many
seconds.

3. Transitions can be applied to

selected slides or all slides.

4. To view a preview of the transition, click on the Play button.

5. While in the Slide Sorter, a small transition icon appears beneath

and to the left of each slide that has a transition applied.

6. To run the Slide Show.

a. Click on the Slide Show icon or from the menus, select
Slide Show > View Slide Show.
b. Click on the left mouse button, space bar, enter key, etc.
to advance one slide.
c. Press ESC to exit the slide show.

BUILDS – Custom Animation

1. To apply a build to a specific slide
• Select slide and the text area or graphic to be
animated
• From the Custom Animation pane select v
Add Effect; then select one of four effects:
§ Entrance
§ Emphasis
§ Exit
§ Motion Paths
• For our example, select Entrance then Appear
§ Use the pull down menu for the animation
§ Select Effect Options

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 • In the Appear window, under the Effect
tab Enhancements include
o Sound (none or what kind)
o After animation, whether you don’t
dim or select color to dim to
o how you want the text to be appear
(all at once, by word or by letter)
• Take a look at the Timing tab
• Take a look at the Text Animation tab

Part 8: Using Color Schemes

1. Begin a new presentation.

2. File > New > Blank Presentation

3. Format > Slide Design

4. From the Slide Design task pane select Color Schemes

5. The color scheme can be adjusted using the Slide Master.

Add a graphic, line or other designs to the slide in the Master.

6. In addition, you can change font, font style, font size, font color, etc.

7. You can also select Animation Schemes from the Slide Design m
task pane

The PowerPoint Tutorials and handouts are available online.

From the Library home page ([Link] follow the links
Educational Materials > Education Services > Class Handouts

March 23, 2005/jml