Doc No: JD 01 Rev No: 0
Food Safety Management System
Subject: Job Description- Food Safety Team Leader Page 1 of 3
Authorized By: Managing Director 2018/02/13
JOB TITLE QA MANAGER
QA Manager: Food Safety Team Leader/ Management representative
SELECTION CRITERIA (MIN. QUALIFICATIONS/SKILLS/EXPERIENCE)
Matric, computer literacy, HACCP training, good understanding of pre-requisite programs, GMP Accredited, HACCP
For Supervisors, OHSA, FSSC 22000,
REPORTS TO:
Managing Director
AUTHORITIES
Rejection of non-conforming raw materials.
Refusal of the release of non-conforming finished goods.
Authority to prevent unauthorized visitors’ access.
KEY PERFORMANCE INDICATORS
Management of food safety management system
Timeous reporting and close out of corrective actions and non-conformances
Recording internal and external audit findings and ensuring timeous close out and follow up of audit findings
Managing the completion of all inspection forms relevant to the system and procedures
DUTIES/RESPONSIBILITIES
To manage a food safety team and organize its work
To ensure relevant training and education of the food safety team members
To ensure that the food safety management system is established, implemented, maintained and updated
To report to the organization’s top management on the effectiveness and suitability of the food safety
management system
To liaise with external parties on matters relating to food safety
To ensure that top management‘s commitment is visible : Food safety team roles and responsibilities of
team members
Ensure that the PRP’s are established, implemented, maintained and continually improved
Report on the effectiveness and suitability of the PRP’s to management
Documenting and investigating of customer complaints
Implementation and maintenance of the glass/hard plastics register
Verify inspection records on glass and hard plastics
Ensure that the allergen management program is effectively implemented
Obtain information on potential adulteration or substitution of raw materials from trade association or
government sources e.g. websites, centers, etc. or consultants or private resource centers and reporting to
top management
Reject the use of potentially adulterated or substituted raw materials until all investigation has been
conducted and the products have been cleared
Conduct the vulnerability risk assessment on potential fraudulent or adulterated raw materials
Planning of internal audits
Doc No: JD 01 Rev No: 0
Food Safety Management System
Subject: Job Description- Food Safety Team Leader Page 2 of 3
Authorized By: Managing Director 2018/02/13
Close out of internal/external audit findings
Arranging audits and accompanying auditor during audit
Ordering and liaison with suppliers, suppliers assessments
Micro – monitoring as per micro monitoring plan
Trending micro results
Following up on non-conformances raised with regard to cleaning and sanitation programme
Ensuring effectiveness of the cleaning and sanitation programme
Ensuring that all certificates relating to chemical suppliers are up to date, have adequate information and
are filed correctly
Management and control of all processing staff to ensure adherence to hygiene code of conduct
Packaging: drawing up of specifications
Controlling of all specifications
Protective clothing: identifying needs where applicable to food safety
Pest control and hygiene services: Implementation and maintenance of the pest control programme and
communication with the pest control contractor, Internal pest control officer
Identifying the training needs
Arranging and conducting training
Implementation and maintenance of the training programme and conduct performance assessment
Arranging medical checks
Verification of loading inspection forms and monitoring the results to ensure completion and adequacy
Coordinating the product recall and testing the efficiency of the recall procedure by means of annual mock
recall exercise
Recall team member
Ensure that the process control records are implemented
Verify that the records are completed as per the related procedures
Conduct a mock traceability study annually
Food defense team member
Routine administration of the FSMS database
Filing all records
Issuing of all new revisions to documents
Controlling and implementing of document and record control procedure
Reviewing proposed changes, approving and or rejecting them and making the amendments to the
appropriate documents
Distributing new versions to related departments, removing copies of all obsolete documents and updating
appropriate distribution lists and associated paperwork
Ensure that all corrective and preventive actions are recorded on the CAR Register and CAR’s are closed out
within the due date.
Reporting of CAR summary analysis at management reviews
Ensure that clear communication channels are established (up, down and sideways)
To ensure that non-conformances are recorded and managed appropriately through the CAR system
Ensure that all changes impacting food safety or quality are managed through the plant process change
control procedure
Internal auditor
Emergency team member
Compile, update, maintain FSMS and procedures
Compile agenda and minutes of management reviews
Receiving and analyzing micro and pesticide residue results from relevant laboratories
Maintaining the corrective action system and reporting trends to management at reviews
Communication with Tempo
Verification of raw material authenticity – to prevent food fraud
Doc No: JD 01 Rev No: 0
Food Safety Management System
Subject: Job Description- Food Safety Team Leader Page 3 of 3
Authorized By: Managing Director 2018/02/13
FOOD SAFETY TEAM LEADER
SIGNATURE
MD SIGNATURE
DATE
