SHERIDAN INSTITUTE OF

TECHNOLOGY AND ADVANCED

LEARNING

CO-OPERATIVE EDUCATION AND

INTERNSHIP MANUAL
Revised August 2010

Highlights of revisions focus on issues around Insurance for:

Both Paid and Unpaid work terms, and

Work Permits for International Students. Please review carefully.

CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Table of Contents
ABOUT CO-OP AND INTERNSHIPS _________________________________________________ 7
Partnership Principles of Co-operative Education / Internship Programs _____________________________________ 7
The Student ____________________________________________________________________________________ 7
The Employer ___________________________________________________________________________________ 8
The Cooperative Education and Internship Office:_______________________________________________________ 8
The Academic School_____________________________________________________________________________ 8

POLICIES AND PROCEDURES ____________________________________________________ 9

Communication with Cooperative Education and Internship Office (CEIO) _________________________________ 9

Academic Issues _________________________________________________________________________________ 9

Job Searching____________________________________________________________________________________ 9

Job Postings ____________________________________________________________________________________ 10

Interviews ______________________________________________________________________________________ 10

Job Offers / Job Acceptances______________________________________________________________________ 10

Unpaid / Honorarium Placements & the Work Education Placement Agreement ____________________________ 12

Work Terms & Requirements for Graduation _________________________________________________________ 12

Co-op Work Term Requirements for Graduating with a Co-op Diploma _____________________________________ 12
Internship Work Term Requirements for Graduating with a Degree ________________________________________ 12

Prior Learning Assessment _______________________________________________________________________ 13

CO-OP/INTERNSHIP FEES _______________________________________________________ 15

FREQUENTLY ASKED QUESTIONS FOR STUDENTS _________________________________ 16

DEADLINES AND IMPORTANT DATES _____________________________________________ 21

CO-OP COURSE AND ASSIGNMENTS _____________________________________________ 22

COURSE OUTLINE _______________________________________________________________________________ 22

1. Resume and Cover Letter Assignment ___________________________________________________________ 24
2. Student Quiz _______________________________________________________________________________ 24
3. Company Research Assignment________________________________________________________________ 25

JOBS.SHERIDAN - ONLINE POSTING SERVICE _____________________________________ 30

Jobs.Sheridan___________________________________________________________________________________ 30
What you’ll need to access jobs.sheridan: ____________________________________________________________ 30

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To access jobs.sheridan on-line: ___________________________________________________________________ 30

Jobs.Sheridan Procedures: _______________________________________________________________________ 30

CAREER DEVELOPMENT RESOURCES ____________________________________________ 31

Skills __________________________________________________________________________________________ 31
Technical Skills _________________________________________________________________________________ 31
Transferable Skills ______________________________________________________________________________ 32
Self-Management Skills __________________________________________________________________________ 32

Interests _______________________________________________________________________________________ 33

Values _________________________________________________________________________________________ 34

Achievements ___________________________________________________________________________________ 35

OCCUPATIONAL AND COMPANY RESEARCH ______________________________________ 36

Sources of Company Literature and Labour Market Data: ______________________________________________ 36

Where Can You Find This Information? ______________________________________________________________ 36

Information Interviews ____________________________________________________________________________ 37

Volunteering ____________________________________________________________________________________ 39

EFFECTIVE RESUMES __________________________________________________________ 40

General Guidelines & Adding Power ________________________________________________________________ 40

Getting Started - Adding Power to Your Resume with Action Words________________________________________ 41

Resume Formats ________________________________________________________________________________ 42

Resume Tips ____________________________________________________________________________________ 44

Sample Resumes ________________________________________________________________________________ 51

References _____________________________________________________________________________________ 51

EFFECTIVE LETTERS IN THE JOB SEARCH ________________________________________ 52

Tips for Writing Your Cover Letters _________________________________________________________________ 52

Thank you after an Interview_______________________________________________________________________ 53

Accepting a Job _________________________________________________________________________________ 53

Declining a Job__________________________________________________________________________________ 53

MAKING CONTACT: YOUR JOB SEARCH STRATEGY ________________________________ 54

Job Search methods _____________________________________________________________________________ 54

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Traditional and Creative Job Search Methods _________________________________________________________ 54

Tips to an Effective, Creative Job Search: ____________________________________________________________ 55
Successful Networking ___________________________________________________________________________ 55

JOB INTERVIEWS ______________________________________________________________ 57

Preparation _____________________________________________________________________________________ 57
Tips for Successful Interviewing ____________________________________________________________________ 57
Types of Interviews______________________________________________________________________________ 58

Stages of the Interview ___________________________________________________________________________ 58

First Stage – Introduction _________________________________________________________________________ 58
Second Stage - Review __________________________________________________________________________ 59
Third Stage – “The Sell" __________________________________________________________________________ 59
Fourth Stage - Conclusion ________________________________________________________________________ 59
Fifth Stage – Follow-up After the Interview ___________________________________________________________ 60

Why Employers Ask Certain Questions _____________________________________________________________ 60

Questions you may be asked ______________________________________________________________________ 60
Questions you can ask: __________________________________________________________________________ 62

Your Rights in the Interview _______________________________________________________________________ 63

INSURANCE COVERAGE WHILE ON A WORK TERM _________________________________ 64

UNPAID WORK TERMS - STUDENT RESPONSIBILITIES _______________________________________________ 64

Workplace Safety Insurance Board (WSIB) ___________________________________________________________ 64
ACE INA Insurance _____________________________________________________________________________ 64
Sheridan Student Union Health & Dental Plan_________________________________________________________ 65
Summary of Scenarios for UNPAID work terms________________________________________________________ 65

A. Unpaid Placements within Ontario – WSIB & NON WSIB Employers ___________________________________ 65

B. Unpaid Placements in Canada & USA (outside Ontario)______________________________________________ 66

C. Unpaid Placements–International (outside USA) or Self Employed / Freelance __________________________ 66

PAID WORK TERMS - EMPLOYER IS NOT A WSIB PARTICIPANT – STUDENT RESPONSIBILITIES ____________ 67

INTERNATIONAL STUDENTS AND CO-OPERATIVE EDUCATION _______________________ 68

Securing a Co-op Work Permit _____________________________________________________________________ 68

Work Permits for Co-op Students Ending on a Work Term: _____________________________________________ 69

ADDITIONAL WORK TERM INFORMATION _________________________________________ 70

Confirmation of Employment Form (CEF) ____________________________________________________________ 70

Contract Work/Self employed Work terms ___________________________________________________________ 70

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Contract Services________________________________________________________________________________ 70

Financial Aid: ___________________________________________________________________________________ 70

Subsidies for Employers __________________________________________________________________________ 70

Ontario Co-op Tax Credit: ________________________________________________________________________ 70

Special or Unusual Circumstances _________________________________________________________________ 71

Released from Employment _______________________________________________________________________ 71
Strikes ________________________________________________________________________________________ 71
Housing_______________________________________________________________________________________ 71
Work Terms Outside of Canada ____________________________________________________________________ 71

SUCCESS ON THE JOB _________________________________________________________ 72

Getting the most Out of your Work term _____________________________________________________________ 72

Salary__________________________________________________________________________________________ 74

Benefits ________________________________________________________________________________________ 74

Ontario Human Rights Code _______________________________________________________________________ 74

Sexual Harassment in the Workplace _______________________________________________________________ 74

WORK TERM GUIDELINES - DIPLOMA AND CERTIFICATE PROGRAMS _________________ 76

Evaluation of Diploma and Certificate Program Students _______________________________________________ 76

Employer Evaluation of Co-op Student ______________________________________________________________ 76

Work Term Report _______________________________________________________________________________ 76

Report Presentation and Format ___________________________________________________________________ 76
Steps to Develop the Work Term Report _____________________________________________________________ 77
A Good Report _________________________________________________________________________________ 79
A Poor report __________________________________________________________________________________ 79

Work Term Report for Third Work Term Students _____________________________________________________ 79

WORK TERM GUIDELINES – BAA – ANIMATION DEGREE STUDENTS __________________ 81

Evaluation of BAA Animation Degree Students _______________________________________________________ 81

Employer Evaluation of Internship Student – BAA Animation ___________________________________________ 81

Work Term Report - Animation Program _____________________________________________________________ 81

Report Presentation and Format ___________________________________________________________________ 82
Steps to Develop the Work Term Report – Animation Program ___________________________________________ 82
A Good Report _________________________________________________________________________________ 84
A Poor report __________________________________________________________________________________ 84

WORK TERM GUIDELINES- BAA ILLUSTRATION DEGREE STUDENTS __________________ 86

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Grading of the Work Term is Pass/ Fail ______________________________________________________________ 86

Employer Evaluation of Internship Student – BAA Illustration ___________________________________________ 86

Grading of the Work Term is Pass/ Fail ______________________________________________________________ 86

Employer Evaluation of Internship Student – BAA Illustration ___________________________________________ 86

Work Term Presentation - Illustration Program _______________________________________________________ 87

Grading of Work Term Presentation: ________________________________________________________________ 88

Step #1 – Choose Which Skills to Discuss: __________________________________________________________ 88

Step #2 – Prove It ________________________________________________________________________________ 89

WORK TERM GUIDLEINES – BAHSC – ATHLETIC THERAPY STUDENTS ________________ 90

Evaluation of BAHSc Athletic Therapy Degree Students _______________________________________________ 90

Employer Evaluation of Internship Student – BAHSc (Athletic Therapy) __________________________________ 90

Student Evaluation of Internship Placement__________________________________________________________ 90

BAHSc (Athletic Therapy) Program - Internship Report ________________________________________________ 91

STUDENT SURVEY - WE WANT TO HEAR FROM YOU! _______________________________ 93

APPENDIX 1 – PROGRAM SCHEDULES ____________________________________________ 94

Degree Programs _______________________________________________________________________________ 95
Ontario Certificate Programs ______________________________________________________________________ 95
Undergraduate Diploma Programs__________________________________________________________________ 97

APPENDIX 2 – CONTACT US ____________________________________________________ 102

Academic Programs, CEIO Contacts, Academic Coordinators ___________________________________________ 103

APPENDIX 3 – INSURANCE COVERAGE & ACKNOWLEDGMENT FORMS FOR BOTH UNPAID

AND PAID WORK TERMS _______________________________________________________ 106
3A1. Work Education Placement Agreement Form – Ontario Placement __________________________________ 107
3A.2 Work Education Placement Agreement (WEPA) Form - in Canada & USA Placement (outside Ontario) _____ 109
3B Acknowledgment of Insurance Coverage – ACE INA Form ________________________________________ 111
3C Acknowledgment of Insurance Coverage on Self - Employed or Freelance Co-op/Internship Form _________ 112
3D Acknowledgment of Insurance Coverage - International - Outside of Canada and the USA Form __________ 113
3E Acknowledgment of Insurance Coverage for Paid Placement - Employer is not a WSIB Participant ________ 114
Reporting an Accident/Incident/ Making a Claim ______________________________________________________ 115

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ABOUT CO-OP AND INTERNSHIPS

Sheridan offers both Co-op and Internship opportunities in undergraduate programs, graduate certificate programs and
degree programs.

• Two year undergraduate programs have 2 co-op work terms

• Three year Undergraduate Programs have 3 co-op work terms
• Graduate certificate programs have 1 co-op work term
• Degree programs have 1 internship work term

Cooperative / Internship Education are forms of education that link classroom learning with program related work
experience. They are an opportunity to learn by doing. Gaining relevant work experience leads to a better understanding
of your chosen field of study and potential career paths. You’ll apply academic learning to work place practice (and vice
versa), develop a realistic view of the work world and cultivate an awareness of yourself as a professional.

The co-operative education system requires students to alternate periods of study with periods of employment. The period
of employment is called a work term and is normally four months in length.

Sheridan Co-op Diploma and Certificate Programs require a minimum of 360 hours to complete a co-op work term. That
work out to approximately 9/10 weeks of full time work depending on the number of hours worked each week.

Sheridan Degree Internship Programs require a minimum of 420 hours to complete an internship for the applied degree
programs. The internship usually occurs between the 3rd and 4th year.

Partnership Principles of Co-operative Education / Internship Programs

There are four partners in the Cooperative Education and Internship Programs at Sheridan: Students, Academic
Departments, Employers, and the Co-operative Education and Internship Office (CEIO). The success of the program
relies upon all parties understanding their responsibilities.

Every effort is made by the CEIO to ensure students have a positive learning experience while on the work term.
Sometimes industry trends and employer demands shape posting and placement activity. The CEIO must respond
accordingly and so must students’ expectations. Learning comes in many different forms and it is sometimes a
requirement to adjust one’s expectations given market and employer requirements.

The Student
• Students are representatives of Sheridan and should conduct themselves accordingly in a professional manner.
• Students must abide by all co-op and internship policies and procedures. The responsibilities of the student
include:
• Pay the $525 co-op/internship fee
• Successfully complete the COWT 10022 or COWT 53816 preparatory course
• Maintain good academic standing
• Actively seek employment (definition: apply to 20% of all jobs posted through jobs.sheridan).
• Carefully read job postings, and remit all requested documentation (transcripts, cover letters)
• Conduct an independent job search by using personal initiatives in partnership with CEIO Advisors to secure
appropriate work term opportunities
• Complete all co-op work term assignments
• Ensure one is aware of the work term insurance availability and its requirements
• Exhibit professional conduct during job search and work term
• Learn something and have fun!

When on the job:

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• Relate your classroom learning to the workplace – this benefits both student and employer
• Exercise ethical workplace conduct and represent Sheridan with a standard of conduct and performance which
will further enhance the relationship between Sheridan and the employer
• Maintain employer confidentiality
• Abide by the policies and procedures of your employer
• Accept constructive feedback, suggestions for improvement in a positive manner
• Resolve problems or issues that may arise in a prompt, professional manner
• Be a productive and responsible employee and take initiative as appropriate
• Advise the employer and Internship advisor of any concerns or problems with work assignments or
environmental issues as soon as they arise
• Set realistic expectations and goals that will encourage self improvement and benefit the employer

The Employer
• To increase the student’s productivity and facilitate learning, it is recommended that employers:
• Advise the students with regards to all issues of confidentiality in the workplace and ensure that any non-
disclosure agreements are signed prior to the commencement of work
• Prepare the student’s co-workers and other staff for the arrival of the student.
• Provide the student with an orientation to the workplace, including an overview of the organization (e.g. mission
statement, products, etc.), physical layout, relevant personnel, safety practices, and the duties or tasks expected
during the work term
• Provide a supervisor for the co-op and internship student who will oversee the student’s work and discuss
expectations for the work term with the student and, on a regular basis, give the student feedback on how
he/she is doing, including areas of strength and areas which require improvement

The Cooperative Education and Internship Office:

• Provides the delivery and evaluation of Co-op and Internship preparatory and work term curricula?
• Develops job opportunities and secures potential employers
• Arranges recruiting interviews for co-op and internship students
• provides professional career guidance to students
• Maintains co-op and internship student records
• Monitors co-op and internship work terms by visiting or telephoning students and employers on the job
• Works with the co-op and internship students before, during and after their work terms to help maximize the
students’ whole education/career experience
• Student advisors encourage students to complete the Student Survey at the end of each of their work terms as
the input from the student is an important means of feedback.

CEIO at Sheridan involves a competitive employment process. While CEIO makes every effort to assist students in
gaining employment, there is no guarantee that every student will become employed through the co-
op/internship employment process.

CEIO is responsible for the review and approval of Co-op/Internship job postings, but CEIO does not assume
responsibility for endorsing the companies.

The Academic School

The Academic Department is responsible for all academic components of the Co-op or Degree program. A CEIO Student
Advisor works closely with each Academic Program Coordinator to ensure standards are established and relevant
information is shared.

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POLICIES AND PROCEDURES

These policies and procedures have been established to bring maximum benefit to students and to expedite the co-op
and internship process in an efficient way. It is the goal of CEIO to support students to every extent possible. Any student
who has questions about the procedures is encouraged to speak with their Co-op/Internship Student Advisor.

Communication with Cooperative Education and Internship Office (CEIO)

Communicating via email is the most effective way. Each student at Sheridan has a Sheridan email address and this will
be used for correspondence. It is also recommended that you include your cell phone number in your personal
information, if it is a number that helps us contact you easily. This is done via AccessSheridan.

It is the responsibility of each student to ensure his/her Sheridan account is activated and working properly. It is required
that students check their email daily as this will be the preferred means of communication between the Office and
students.

Ensure your personal information in jobs.sheridan is complete and correct at all times. If you need to update it go to
AccessSheridan and make any necessary changes. The revised information will update your jobs.sheridan information
within 24 hours.

Each student is obliged to maintain contact with the Co-op and Internship Office on all matters related to Co-op or
Internships. All students must consult with their CEIO Student Advisor or another appropriate staff member where
regulations and procedures are in question.

Academic Issues
Cooperative Education and Internship Credit course

One of the Cooperative Education and Internship Credit Course (COWT10022, 53816), (LIFE 59023, 50036) are required
credit courses for all students and must be successfully completed prior to their first work term. The course has been
developed to ensure students obtain critical job search skills and co-op/internship knowledge necessary to succeed in
completing a work term. The course is usually scheduled the semester preceding the students first work term. Your
timetable should indicate when you are scheduled to take the COWT or LIFE course. The course is delivered through a
combination of in-class workshops and lectures as well as independent study.

Students must receive a Pass in order to be eligible to continue in the co-op or internship program. Normally, if
the mandatory requirements of this course are not completed and handed in by the specified due dates, the student will
be denied continuation. A Fail in the course is grounds for withdrawal from the co-op or Internship program.

Monitoring Academic Performance

Your eligibility to remain in co-op and/or go out on a work term is dependent upon successful academic performance
within your program. Click here to review the Academic Standards for Co-op

Your grades will be monitored by your Student Advisor on an ongoing basis If you have concerns about your academic
performance prior to your work term, consult with your Advisor.

Job Searching
• Securing a co-op or internship position requires time, hard work, and a solid partnership between the students
and the CEIO.
• Students must be active in the CEIO employment process in the semester prior to the work term.

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• An ‘active’ student is one who has applied for at least 20% of the postings in jobs.sheridan, while also conducting
an independent job search. For example, if the CEIO posted 60 positions, an ‘active’ student would have applied
to at least twelve positions by the end of the academic term prior to the work term.
• Some students may prefer to put more emphasis on their independent job search to find their own co-
op/internship opportunity. This approach is particularly encouraged for those wishing to find co-op/internship
opportunities outside of the traditional posting area. In such cases, such students must keep in regular contact
with their co-op/internship Advisor who will work with them and monitor their progress.
• In all cases, students must keep documentation of their independent job search. This documentation will be
particularly important when assessing your status for deferral purposes, should you remain unplaced by the
deadline.
• All students must keep in regular contact with the CEIO once off campus. In addition, all students will conduct
themselves in a professional manner during all job search activities.
• The CEIO may remove students from their co-op or the internship program if they are not ‘active’, and/or
cannot demonstrate an active independent job search.
• Remember, you are representing Sheridan: please do not do anything that will reflect badly on the school
or yourself.

Job Postings
Job postings begin during the first month of each semester, and are made available on job.sheridan as they are received
by CEIO. Applications are forwarded to the employer who will select candidates to be interviewed. Applications should
not be forwarded directly to the employer. Check the web postings twice daily to ensure you do not miss any deadlines. A
missed deadline is a missed opportunity.

The success of Co-operative Education and Internship programs is dependent on a good supply of students applying for
the posted positions. Employers will not support Sheridan’s co-op and Internship programs if a substantial number of
students are not interested in their jobs.

Interviews
It is the student’s responsibility to check jobs.sheridan daily and at time hourly to determine if interviews have been
scheduled.

Declining a Job Interview

If you have applied to a CEIO generated job and are subsequently selected for an interview and are still unplaced for the
work term, it is expected that you will accept and attend the job interview. If you decline the job interview you may be
suspended from further access to job postings or job interviews generated by the CEIO.

Failure to Appear at a Job Interview

If you select an interview time to confirm that you will be attending a CEIO generated job interview and
subsequently cancel or fail to attend the interview, you may be suspended from further access to job postings or
job interviews generated by the CEIO and/or withdrawn from the pending co-op/internship work term.

Job Offers / Job Acceptances

• Check "Job Offers" frequently to find out if you are the successful candidate.
• Generally, students have 48 hours to respond to a job offer;
• However, employers may ask for a quicker response so it is important that you check the Job Offers page
regularly.
• If you decline the position you MUST contact the Co-op Office immediately.
• Read the details of the Job Offer details very carefully on the web page.
• Accept the offer online.

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• Sometimes, employers who have posted through the CEIO will contact you directly to offer a position. Contact
the CEIO immediately whether you have accepted or declined the position.
• In some cases, when you accept a job offer you may be asked to telephone the employer to acknowledge the
offer, confirm details of start date/time and to thank the employer
• In the case of student generated positions and acceptances, confirm whether the company has WSIB
coverage or not, prior to accepting the job. If the employer does not have WSIB coverage, contact the
Co-op office immediately for further directions.
• It is the student’s responsibility to ensure one has the appropriate insurance coverage while on the
work term. Refer to the section to INSURANCE COVERAGE WHILE ON A WORK TERM for detailed
explanation of the various insurance types and their applicability.

Upon accepting a position, you are required to:

• Log into jobs.sheridan,

• Click Confirmation of Employment Form (CEF);
• Review the instructions on the web page. When you see the ‘Please Review’ status, click on the job; read the
details of the Confirmation of Employment Form (CEF) form carefully and
• ACCEPT it online.

Note: As with job interview arrangements, some employers are faster than others in making decisions on who to hire.
There is no rhyme or reason to this, so be sure to check jobs.sheridan frequently to see if you are being offered a job.

Declining a Job Offer

If you receive an offer of co-op/internship employment for a position to which you applied, or to which the CEIO applied on
your behalf, you are expected to accept the offer. This acceptance must be confirmed by the deadline indicated on the
Confirmation of Employment form. Refusal to accept the job offer requires a written explanation and a consultation with
your co-op/internship Advisor who will access the circumstances around declining. Students who decline an offer and are
still unplaced by the 'deferral' deadline may not be granted a deferral.

Failure to Report to Employer/Changing your mind on an accepted offer

Once you have accepted an offer of employment, whether verbally or in writing, you are expected to report to that
employer as agreed. You have made a binding commitment and must honour the terms of your employment contract.
Failure to do so will result in a failed work term. In some cases, students may be withdrawn from the program altogether.

Finding your own job (CEIO approval)

Students are expected to conduct an active, independent job search in addition to applying for the jobs advertised through
the CEIO when looking for a Work Term opportunity. If you are successful, and line up your own job it must be approved
by the CEIO in advance of your start date to ensure it meets the requirements for evaluation for credit.

Therefore, you must:

• inform the CEIO immediately and follow the procedures as outlined in jobs.sheridan which requires a detailed
account of job details and contact information
• Your Co-op/Internship Advisor will phone the company to confirm details and then make a decision regarding
the validity of the position for credit.
• You will be notified within a week and advised that the Confirmation of Employment Form is ready for you to
accept online through jobs.sheridan.

Unplaced by start of Work Term

It is not uncommon for a number of students and employers to have not confirmed employment by the first date of a work
term. If you are one of these students you are required to do the following:

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• Ensure your personal information in jobs.sheridan is complete and correct. If you need to update it go to
ACCESS and make any necessary changes. The revised information will update your jobs.sheridan information
within 24 hours.
• Check for postings daily and apply to the jobs postings and interview schedule via jobs.sheridan from home or
wherever you have access to the web. The local library and Human Resource Centre computers are available to
you if you are not on campus OR do not have a computer at home.
• check for emails from the CEIO
• continue to conduct an active, independent job search and make your Co-op/Internship Advisor aware of your
activities which can include:
o taking part in any job search workshops offered by the Career Centre
o contact your local Service Canada Office for general employment opportunities
• notify the CEIO immediately if you have secured your own placement, or if an employer who posted through

Unpaid / Honorarium Placements & the Work Education Placement Agreement

The Ontario Ministry of Education insists that the enclosed Work Education Placement Agreement form is completed.

The Form must be completed before the student begins the first day of work for all unpaid/honorarium co-op/internship placements. Completion
of this form ensures that insurance coverage (WSIB or otherwise) is provided for the duration of the work term by the Ministry of Education.

Timely completion of this form is critical to ensure your hours are accurately counted. Hours earned will not be counted towards Co-op until this
form is returned to Sheridan Co-op Office.

The form is downloadable at: http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/Downloads.aspx

Work Terms & Requirements for Graduation

Co-op Work Term Requirements for Graduating with a Co-op Diploma
The minimum number of work terms required for graduation from a program is 3 in 3 year programs and 1 in 1 year
programs. You are expected to complete a minimum of 360 hours for each work term. A student is also expected to
follow the academic sequence appropriate for that particular program. You may work for an employer more than one
work term if your employer agrees. This needs to be approved by your Advisor. Allowances can be made for personal
considerations, but all appeals must be directed to the Manager of Cooperative Education.

Each program has minimum academic standards for its students. Click here to review the Academic Standards for Coop.
Check with your Student Advisor. Should you fall below these standards, you may be required to withdraw from the
program and continue in the regular (non-co-op) program.

Internship Work Term Requirements for Graduating with a Degree

To meet the requirements of the Degree program you must complete a work term of 14 full-time consecutive weeks (or a
minimum of 420 hours in total). During the work term each student will be contacted mid-semester by their internship
Advisor either by telephone or in person whenever possible. Each Internship program has minimum academic standards
that must be met prior to going out on a work term.

Passing/ Failing the Work term

To obtain the credit for a work term students must satisfactorily complete a work term report and receive an evaluation
from your employer.

The work term report and Employer evaluation must be submitted by the deadline dates indicated (see Deadline and
Important Dates)

A failed work term could result from a variety of circumstances, including:

• failure to report to employer

• leaving before end of term without prior approval

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• dismissal with cause

• unacceptable student performance on the job
• unsatisfactory work term report and/or employer evaluation
• violation of other co-op commitments or obligations

It is in your best interest not to fail a work term. If you do, you may be withdrawn from the program altogether.

Deferring a Co-op Work term

Under exceptional circumstances and in consultation with an Advisor, students may be allowed to defer one work term,
including the co-op/internship fee, to the end of their academic program. For example:

• The student actively sought employment, but a poor economic climate and/or subsequent late placement
prohibited the student from obtaining the required hours
• for personal reasons, the student could not compete for or actively seek employment
• The Advisor must approve a deferral. Do not take it for granted that you are eligible to defer any work term.
• In the cases where a deferral is approved, the work term will be added immediately following your last academic
term. It is your responsibility to liaise with your Student Advisor throughout your academic program and to
actively seek employment during your final academic year.
• During this final academic term, you may access all services provided by the co-op department. If you
successfully secure a co-op job, you will then be asked to complete all requirements of the missed work term.
However, if you are unsuccessful in obtaining employment within the above specified time frame, you may:
o withdraw from the program and graduate with a non co-op diploma, if co-op is not mandatory in your
program

Manager Appeals

If you have grounds to disagree with a grade or change in your status as a co-op or internship student, you may appeal to
the Manager, CEIO. All appeals must be submitted in writing. A recommendation and/or decision is made by the
Manager and you are informed of the outcome within three weeks of your written appeal. Contact your Advisor for more
information.

Prior Learning Assessment

Prior learning assessment involves the assessment and evaluation of experiential learning achievements against learning
outcomes of specific Sheridan credit courses.

It is not the same as "advanced standing" whereby students’ previous educational credentials in the form of transcripts are
examined.

It is possible that you may already possess enough study, work and other life experiences to be eligible to challenge the
COWT 10022, 53816, 59023, 50036 credit course. Or, you may have had significant related work experience which you
may want assessed as credit for a co-op/internship work term in lieu of completing the work term.

Challenging requires that you meet with the Manager, Cooperative Education and Internships who can provide you with a
PLA information package. There is an assessment fee associated with each PLA application/challenge. For current fee
charges check the Sheridan website

http://www.sheridaninstitute.ca/Admissions/Fees and Financial Aid/Academic Fees.aspx##pla

An assessment normally takes several weeks to process.

Deadline for PLA Application

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PLA applications for the work term must be submitted to the Manager, Cooperative Education and Internships within the
first ten days of the semester prior to the work term.

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CO-OP/INTERNSHIP FEES
Co-op and internship students pay an additional fee of $525 per work term. This fee is collected with your tuition and
goes to support the broad array of valuable support services provided to students. These include:

• Delivery and evaluation important aspects of the program including the COWT or LIFE preparatory credit course
and evaluation of your COWT (Work term) course.
• Extensive marketing activities to promote Co-op and internship programs, and generate job opportunities
• Access to Sheridan’s online co-op job postings 24 hrs/day
• Scheduled co-op job interviews
• Individual mock job interviews and interview coaching sessions
• One-on-one job search development counselling
• Resume and cover letter advice and critiquing

It’s important to note that while we do our best to help you find a co-op job placement students are expected to use their
own personal initiative in partnership with Advisors to secure appropriate work term employment. In the last year we’ve
assisted 96% of Sheridan’s students in finding work term placements.

Co-op/internship fees are only refundable if a student withdraws from the program within the first ten days of the
academic semester prior to a work term. Unfortunately, we cannot provide any refunds after this time period. As a
result, students should carefully consider their commitment to the program and the extra work it entails.

Under the Ontario Ministry of Training, Colleges and Universities regulations, the co-op administration fee can cover any
of the following expenses:

• salaries and benefits of staff who assist students in obtaining employment

• travel, telephone, mail, printing, copying, publicity, computing, equipment, supplies, and external meetings

Fees are allocated to cover the following costs:

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

FREQUENTLY ASKED QUESTIONS FOR STUDENTS

GENERAL QUESTIONS

1. What does the Co-operative Education and Internship Office (CEIO) do for me?

Sheridan’s CEIO is there every step of the way to support you through your co-op education. Each semester the CEIO
staffs divides their time between students seeking employment, ongoing job development and students on work terms and
provide a variety of critical services to help students get the best co-op experience possible.

Some of these include:

• Instructing the mandatory Co-op preparation course

• Marketing co-op and internship programs to employers. Each semester, hundreds of contact new and past
employers are contacted to generate job postings. It takes about 50 rejections to get one opportunity so the CEIO
is constantly at work to generate job opportunities for Sheridan students.
• Providing support for students through the job search process.
• Helping students write effective resumes and cover letters.
• Coaching students and helping them develop critical interview skills.
• Monitoring placements to ensure they are successful for both students and employers, and evaluating Work Term
Reports and Employer Evaluations.
• Working with faculty and coordinators to work out academic issues, such as co-op eligibility and academic
standing, and also
• providing feedback to Program Advisory Committees from employers and graduates to continuously improve
programs.

2. Do we have to use our sheridanc.on.ca email address?

jobs.sheridan uses your Sheridan e-mail as the default address and all communications from the CEIO will be sent there.
However, should you wish to add your personal e-mail account as a contact point, you may do so through
AccessSheridan. Please remember, if you choose to do this it’s very important that you keep your contact information
current, as we may need to reach you quickly about interviews and job offers.

CO-OP PREPARATION COURSE

3. How are students prepared for their first work term?

All students undergo extensive preparation prior to their first work term. The Co-op diploma and certificate programs
include a mandatory seven week course called COWT. This a credit course evaluated on a pass fail basis. Internship
students partipcate in similar training through a series of mandatory workshops. In either case, this preparation includes
material crucial to success in your work term(s) and beyond. It helps students identify and market their strengths, develop
competitive resumes and cover letters, increase confidence and interview skills, and learn more about the co-op
employment process. Students also receive feedback d from their CEIO Advisors, and get the opportunity to hear from
employers and senior students in the program. A CEIO advisor will also introduce each student to the online job posting
service, jobs.sheridan.

JOB POSTINGS

4. When does Co-op contact employers for co-op work term positions?

Co-op starts actively soliciting jobs four months before the start of the work term. Co-op positions will begin to be posted
by the end of the first month of the academic semester.

5. Why aren’t job descriptions gathered earlier?

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Sheridan co-op, tries as much as possible to mimic what students will find in the job market once they graduate. The Co-
op program’s systems and procedures have been designed to accurately reflect the job search, application, interview and
hiring systems they’ll find. One of these realities is that employers often can’t accurately access their hiring needs until
the need arises. As a result, job descriptions are often created at the last minute to reflect the employer’s exact needs.

6. How does the CEIO generate jobs opportunities for co-op students?

The CEIO’s dedicated job search staff and advisors contact thousands of potential employers on students’ behalf. In
addition to aggressive marketing efforts and networking events, Sheridan’s proprietary staff resources and databases of
potential employers are all reviewed and used to generate opportunities for co-op and internship students.

7. What partnerships exist between Co-op and other Sheridan departments to share leads, information,
databases, etc. (i.e. Career Services, Alumni and Development)?

Co-op works co-operatively with a number of Sheridan departments and staffs including the Career Centre, deans,
coordinators and faculty. In addition, co-op works closely with Services Canada funded employment programs at the
college.

8. Where do you get the company names which are listed on co-op promotional materials and how current
is that information?

Information regarding employers for co-op promotional materials are provided by the CEIO, and reflect employers from
previous work terms who have posted positions here.

WORK TERMS

9. What happens if I have not met my program's academic requirements prior to my scheduled work
terms?

Each academic program has identified course requirements deemed necessary for you to be successful on your work
term. These standards are clearly outlined in the document Academic Standards for Co-op and Internship
Programs available via AccessSheridan. You must contact your Co-op Advisor to discuss your options.

10. By what point are students usually employed in co-op work terms?

Employment rates and timing vary from term to term and depend largely on the efforts taken by each student. However,
as a general guideline, the percentage of students employed:

• by break week: <5%

• by the start of the work term:
• For 1st work term students in 2 or 3 year undergrad programs, 30–35%,
• For post-diploma programs and 2nd and 3rd work term students, usually 40–50%
• By the placement deadline date: Usually well over 90% of students have found co-op jobs
• Students who fail to find employment: On average, less than 5%.

Most often the reasons students fail to find employment include:

• Students who are highly selective and either don’t apply to the required 20% of jobs posted or on occasion, turn
down a job offer.
• Students who have barriers to employment such as language difficulties or transportation difficulties.
• Students who do not keep in touch with the co-op department; neither apply for positions posted through the
CEIO nor respond to our inquiries.

11. How often should I check jobs.sheridan?

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

We suggest that you check jobs.sheridan several times each day until you are placed. Jobs are posted as they come in
from employers, and as the deadline for placement approaches the turn-around time is quite fast. Employers often want
interviews set up for the next day, and decisions on job offers also need to be made quickly. Frequently checking
jobs.sheridan ensures you won’t miss out on any opportunities.

12. How much money can I expect to make on my co-op work term? Are any of the positions unpaid? Will I
make more money each work term as I have more to offer a 2nd and 3rd work term employer?

Co-op placements are first and foremost about gaining real-world, hands-on experience in a working company. While
most of the employers recognize that students need to earn money during their work term, not all have a budget to
compensate their co-op students. Furthermore, certain companies have strict policies regarding students that prevent
them from offering wages. Whether one receives payment or not, the experience is valuable, which after all is the entire
point of co-operative education.

That being said, the majority of positions are paid. Average wages and placement rates for the past two work terms can
be found on the co-op web site. Often wages increase slightly for 2nd and 3rd work terms, but this not a hard and fast
rule. Also, certain fields (e.g., pharmacy, marketing, athletic therapy) have historically had a higher proportion of unpaid
position. Where they exist, they will be clearly noted in the posting. Sometimes an employer offering an unpaid position
will provide an honorarium, or some reimbursement for expenses. Again, this will be clearly noted in the posting.

13. What happens if I have accepted a co-op job offer, and then the company I really want to work for offers
me a job? Can I accept it instead?

Once you have accepted a job offer from a company - whether it's a verbal acceptance, a handshake or on paper - you’ve
made a binding commitment to that employer. Your word is your bond, and you cannot renege on one job to take another
one. In the event a student was to resign a position and accept a second offer, they would be withdrawn from co-op and
could not participate in a work term.

14. What happens if I don’t apply for 20% of the jobs and don’t get placed by the deadline?

It’s your responsibility to apply to a minimum of 20% of the jobs that are posted on jobs.sheridan. If you are not active in
your job search, you may jeopardize your eligibility for co-op. In the event you do not get placed by the deadline, we will
review your situation and determine if you can defer the work term or if you would be removed from co-op. If you are
removed from co-op, you would still graduate from your program, but you would not graduate with a co-op diploma.

15. I know that I have to do 360 hours to get credit for my co-op work term. If I do 720 or more hours, can I
count it for 2 work terms?

No. The minimum requirement is 360 hours per work term, but there is no maximum number of hours. You must
complete your next academic semester before you can do your next work term.

16. Once I’ve finished my 360 hours, am I done my work term?

No. When committed to an employer for specific work term dates, students must work the entire time. Academically,
Sheridan requires 360 hours per work term, but co-op students must fulfill their commitment to their employer – regardless
of the number of hours that may be.

17. Can I do back-to-back work terms?

For the great majority of students back-to-back work terms aren’t permitted because, at Sheridan, co-op work terms
alternate with academic semesters. Students must return to academic studies after each work term. Exceptions may
only be made in special circumstances and students should contact the CEIO if they have any questions.

18. What if I don't get a job by the deadline date?"

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

As long as you have been active in your job search, and apply to a minimum of 20% of the jobs posted on jobs.sheridan,
and you still aren't placed by the deadline, we can defer your work term to the end of your program - after your final
academic semester. Additional co-op fees aren’t required if you receive a deferral of your work term.

19. What if I don't get a job by the deadline date of my next work term either?

Unfortunately, students can only do one work term at the end of their program, after their final semester. If a student was
to miss two work terms, they could still graduate, but they would not receive a co-op diploma.

CO-OP FORMS & ASSIGNMENTS

20. Why do I have to do a Confirmation of Co-op Employment form (CEF)?

ACCEPTANCE OF THE CEF ONLINE THROUGH JOBS.SHERIDAN IS REQUIRED, BEFORE YOU BEGIN YOUR
WORK TERM. IF ACCEPTANCE IS NOT DONE, YOU WILL NOT BE ELIGIBLE TO BEGIN YOUR WORK TERM.

The Confirmation of Co-op Employment (CEF) is part of the package of documents that are required for you to receive
academic credit for your work term, along with your Work Term Report and your Employer Evaluation at the end of your
placement. A copy of this completed form is issued to the employer as supporting documentation for the company's tax
credit claim

21. Why do I have to write a Work Term Report to get academic credit? If I did the job, shouldn't I get credit
anyway?

The work term report illustrates your learning, understanding and experience gained, and also provides you with the
opportunity to develop your report writing skills. As well, you can use it to help update your resume. It is part of the
package of documents that must be completed to get credit for your work term. As such, your report as well as an
evaluation from your employer must be handed in by the deadline.

22. Why are the Work Term Report and Evaluations due before the end of my work term?

Sheridan considers co-op as a course for academic credit, and we have to submit grades at the same time as all the other
courses do, shortly after the end of the academic term, but before you come back to school.

23. What if my employer doesn't get my Evaluation form done on time?

Make sure you give your blank Evaluation form to your supervisor at least two weeks before the deadline date, and make
sure they know when it’s due. It's your responsibility to get your Work Term Report to the CEIO on time. Some
employers don't want to do an evaluation until your work term is complete, so don't harass your supervisor! If necessary,
hand in your documents minus the Employer Evaluation. Your Student Advisor will give you an "incomplete" grade, and
will change it to "satisfactory" once you hand in your employer evaluation form.

24. How do I know when my assignments are due and what is expected in the Work Term Report?

It’s your responsibility to get your assignments in to the CEIO on time. We remind you in your COWT class about the
deadline prior to your first work term, and you can also refer to the co-op website, where you go for jobs.sheridan. Just
click on students and then on work term assignments, or check your co-op manual for details and samples of reports.
Your co-op advisor can answer any questions you may have about it.

25. I’m really busy on my work term, how can I get my Report and Evaluation in by the deadline?

It’s your responsibility to get your assignments in on time. There are a variety of ways to submit your documents:

• Mail everything to the CEIO or slide your package under the CEIO door after hours
• Email your Work Term Report and if possible, scan and email your Employer Evaluation as well.
• Ask a classmate, friend or family bring the package in to the CEIO

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

• Drop by the CEIO on your lunch hour

26. I’m not sure I want to stay in co-op. Who should I talk to?

Speak with your Co-op Advisor. Email your advisor or drop by the CEIO to schedule a time to meet with your advisor.

WORKPLACE ISSUES

27. What do I do if I have problems on the job, for instance, with a supervisor or co-worker?

If you find yourself in this situation, please contact your co-op advisor; we can help resolve the situation for you. Please
do not quit your job without talking to your co-op advisor first.

28. What if I have technical/work-related problems on the job?

If you have a problem with some aspect of your work, talk to your employer. Ask if there are any additional resources or
suggestions that they have. You can also contact your faculty for assistance. Usually a professor can assist you to solve
the problem, or can recommend resources to help you solve the issue on your own.

29. My job isn’t the same as what the job description says and it’s not related to my program. What should I
do?

Contact your co-op advisor right away; we can help resolve the situation for you. In some cases, small parts of your job
won’t be related to your program, but most of your job is program-related. In other cases, because of circumstances, the
job may have been changed by the employer. In any circumstance, call your co-op advisor for assistance.

OTHER QUESTIONS

30. Once I've completed my work term and I come back to school, can I work part time with the same
employer? And can I count part-time hours worked during my school semester toward my next work term?

Often, employers keep their co-op students on a part-time basis when they return to school, and then invite them to return
for their next work term. However, you cannot start accumulating your next work term's hours until you have successfully
completed your academic term. But you can certainly include your part time experience on your resume.

31. Can I get a refund on my co-op fee?

Co-op fees are collected along with academic tuition and are only refundable if a co-op student withdraws from the
co-op program within the first ten days of the academic semester prior to a work term. There is no refund of these
fees after this time period therefore students should carefully consider their commitment to the program and the extra
work it entails.

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 DEADLINES AND IMPORTANT DATES
Click on the link below to see Academic Semester Dates.

http://acadcalendar.sheridaninstitute.ca

FALL 2010 SEMESTER

Academic Semester starts September 7 – December 17, 2010
Students available for work Monday, August 23, 2010
Deadline for starting WT to get 360 hours Monday, November 1, 2010
WT reports due Friday, December 10, 2010
No Classes (Reading week) October 25 - 29, 2010

WINTER 2011 SEMESTER

Academic Semester starts January 10 – April 22, 2011
Students available for work Monday , December 20, 2010
Deadline for starting WT to get 360 hours Monday, February 28, 2011
WT reports due Friday, April 15, 2011
No Classes (Reading week) February 28 – March 4, 2011

SUMMER 2011 SEMESTER

Academic Semester starts May 9 – August 19, 2011
Students available for work Monday, April 25, 2011

Deadline for starting WT to get 360 hours Monday, June 27, 2011
Deadline for Starting WT to get 420 Hours Monday, June 20, 2011
Deadline for Starting WT for Information Monday, August 8, 2011
Systems Security to get 22 FT weeks
WT reports due Friday, August 12, 2011
No Classes (Reading week) June 27 – July 1, 2011

NOTE: 360 Hours – 10 weeks prior to last day of WT (50 working days at 8 hours per day)

420 Hours – 11 weeks prior to last day of WT (55 working days at 8 hours per day)
 CO-OP COURSE AND ASSIGNMENTS
COURSE OUTLINE
Title: Cooperative Education Forum Available for PLA: Yes

Course Code: COWT 10022; COWT 53816 Course Duration: 14 Hours

Instructor: Cooperative Education Advisor Prerequisites: N/A

Credit value: 1

Course Description (Synopsis)

In this course, the co-op student will develop a range of work search and career planning skills including self-assessment,
resume and cover letter preparation, effective interviewing and job search techniques. Knowledge of the world of work,
particularly as it relates to the co-op experience, will be emphasized. Through in class exercises and independent study,
co-op students will have opportunities to prepare their work search portfolio, access career resources online and ready
themselves for successful co-op work terms. Further, the student will possess detailed knowledge of Sheridan’s
Cooperative Education policies and procedures.

Program context

This course is a prerequisite, preparatory course to the first co-op work term (COWT 19999 or COWT 51075) and helps
students to prepare and plan successfully for the co-op job search and subsequent job term(s).

CSAC Context

The components of this course are designed to facilitate personal development as well as skills and knowledge relating to
work and the economy. The career planning, job search and world of co-op work components allow students to develop
an understanding of themselves and of the changing nature of work and the economy, as well as to establish goals for co-
op job satisfaction and success.

Prior Learning Assessment

This Cooperative Education Forum course is eligible for Prior Learning Assessment. Information regarding assessment
methods is available through the Cooperative Education Office.

Learning Outcomes

Successful students in this course will have demonstrated:

• the ability to solve problems related to cooperative education and the world of work
• the development of an effective job search portfolio
• demonstrated knowledge of current job search strategies

Evaluation Strategies and Grading

A final grade of "F" or "S" will be based on the following assignments and quiz:

• Resume, Cover Letter, Job Ad and Reference Sheet

• Co-op Handbook Quiz
• Company Research Project

Texts
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Co-operative Education and Internship Manual, Sheridan College Institute of Technology and Advanced Learning. Co-
operative Education Office, Revised 2010 (available online through AccessSheridan).

Topical Outline

This outline may be modified depending on the specific needs of the program and student group.

• Introduction to Co-op Policies and Regulations

• Employment Preparation
• Skills Assessment / Employability Skills
• The Resume
• Effective Cover Letters and Other Letters
• Career Resources
• Job Search Strategies for Co-op Students
• Successful Job Interviews
• The Co-op Job Offer and Confirmation of Co-op Employment
• Succeeding in the Co-op World of Work
• Corporate Culture
• Work Term Responsibilities (Student and Employer)

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

1. Resume and Cover Letter Assignment

This assignment requires you to produce:

• An updated resume
• A cover letter and the job ad
• A list of references

The Task:

1. Research an actual job posting and include a copy of the ad with your assignment. (It can be from the
newspaper, a co-op job posting, on-line job posting, etc.)

2. Produce a cover letter that is appropriate for this advertised job that:
• Contains three paragraphs
• Has no errors
• Follows the guidelines for cover letters discussed in class, outlined in handouts or found in your co-op manual

• Include a copy of your updated resume which includes:

o Your name; centered, bolded, and in a larger font size to make it stand out
o A resume in either chronological, functional or combination form which best showcases your skills and
abilities.
o NO errors, typos or misleading information
o Resume headings such as we have reviewed in class
o A statement referring to your references being ‘available on request’
o 2 pages maximum with your name, address, phone number and email address at the top of page 1 and your
name and page number at top of page 2
o Good use of white space
o Action verbs in the proper tense
o Bulleted statements

This resume should be fairly generic, as it will be the one used for your Co-op position applications. It should have
dynamic impact to impress employers

3. Produce a reference page that includes the following:

• Your name; centered, bolded, and in a larger font size to make it stand out
• Good use of white space
• Three references, ( 3 work related or 2 work-related and 1 personal or academic)
• Contact information laid out as follows:
o Name, title
o Company
o Company Address
o Tel. # during working hours
o Email address

2. Student Quiz

Due Date: To be determined by your Co-op Advisor.

Objectives

Understand and extract key job search information and Co-op policies and procedures from the Handbook for
Cooperative Education/Internship Students.

Instructions

• Read each section of the co-op manual thoroughly

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

• Familiarize yourself with key job search information and co-op policies and procedures as detailed in the manual
o Assignment - a multiple choice quiz will be administered as a closed-book, classroom test at a date to be
determined by your Co-op Advisor
o attendance in class for this quiz is mandatory

Evaluation

Student must successfully complete the quiz.

3. Company Research Assignment

The purpose of the company research assignment is to assist you to begin assembling your job search portfolio by:

• Identifying industries, companies and jobs of interest to you

• Targeting companies to approach for co-op opportunities or future employment
• Experimenting with various job search methods

Using the Job Search Project outline under ‘Co-op Course Assignments’ in your Co-operative Education and Internship
Manual you are required to conduct research into FIVE companies to better prepare you for tapping into the hidden job
market. This does not mean you are required to find five (5) jobs!

For FOUR of the companies identified, you need to fill in the blanks on the outlines in the co-op manual. Try to use a
variety of sources of information in your research of these companies. Remember that the more sources you use, the
more opportunities you will find. Sources for information include:

• The internet
• Business directories
• Networking with industry professionals
• Friends and family

Be sure to state clearly the source(s) you used to gather the information and any additional information you were able to
gain such as:

• Type of company
• Number of employees (company size)
• Job title or brief job description
• Company’s web-site

For ONE company, you are required to complete all of the above information and also contact the company for the
purpose of finding a co-op work-term. This can be accomplished by:

• Telephoning the company

• Emailing the company
• Mailing, faxing or delivering your resume and cover letter to the company for their review

Remember that the co-op office has folders, envelopes, letters of introduction, program capability sheets, information
regarding the Ontario Tax Credit, business cards etc. that we can supply to you for your job search project. We will also
cover your postage for your assignment mail-outs.

When you follow-up with the one company that you approached, write a one-page summary of the company you
contacted answering the following questions:

• Why did you choose to contact that industry, company or job?

• How, when, and who, did you contact?
• What would be a typical job title, description, or duties of interest to you in that company?

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

• What specific strengths, skills, knowledge, and education do you possess that would be appropriate for that
company or job?
• What was the outcome of your contact?
• What follow-up actions will you take and what follow-up action should the co-op dept take on your behalf?

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Job Search Assignment Form

Student Name: ______________________________________________________________________________

Program: __________________________________________________________________________________

Co-op Student Advisor's Name _________________________________________________________________

Date: ______________________________________________________________________________________

___________________________________________________________________________________________

Please feel free to print these pages from the co-op manual and complete them for this assignment

1. Name of person in charge of hiring: _______________________________________________________

Title of person in charge of hiring: _______________________________________________________________

Name of Company/Organization: ________________________________________________________________

Street Address:______________________________________________________________________________

City/Province:__________________________________ Postal Code:___________________________________

Email: _________________________ ______________Telephone:____________________________________

Web Site: _____________________________________Fax:_________________________________________

Additional Information:

___________________________________________________________________________________________

___________________________________________________________________________________________

Information Source:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

2. Name of person in charge of hiring: _______________________________________________________

Title of person in charge of hiring: _______________________________________________________________

Name of Company/Organization: ________________________________________________________________

Street Address:______________________________________________________________________________

City/Province:__________________________________ Postal Code:___________________________________

Email: _________________________ ______________Telephone:____________________________________

Web Site: _____________________________________Fax:_________________________________________

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Additional Information:

___________________________________________________________________________________________

___________________________________________________________________________________________

Information Source:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

3. Name of person in charge of hiring: _______________________________________________________

Title of person in charge of hiring: _______________________________________________________________

Name of Company/Organization: ________________________________________________________________

Street Address:______________________________________________________________________________

City/Province:__________________________________ Postal Code:___________________________________

Email: _________________________ ______________Telephone:____________________________________

Web Site: _____________________________________Fax:_________________________________________

Additional Information:

___________________________________________________________________________________________

___________________________________________________________________________________________

Information Source:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

4. Name of person in charge of hiring: _______________________________________________________

Title of person in charge of hiring: _______________________________________________________________

Name of Company/Organization: ________________________________________________________________

Street Address:______________________________________________________________________________

City/Province:__________________________________ Postal Code:___________________________________

Email: _________________________ ______________Telephone:____________________________________

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Web Site: _____________________________________Fax:_________________________________________

Additional Information:

___________________________________________________________________________________________

___________________________________________________________________________________________

Information Source:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

5. Name of person in charge of hiring: _______________________________________________________

Title of person in charge of hiring: _______________________________________________________________

Name of Company/Organization: ________________________________________________________________

Street Address:______________________________________________________________________________

City/Province:__________________________________ Postal Code:___________________________________

Email: _________________________ ______________Telephone:____________________________________

Web Site: _____________________________________Fax:_________________________________________

Additional Information:

___________________________________________________________________________________________

___________________________________________________________________________________________

Information Source:

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

JOBS.SHERIDAN - ONLINE POSTING SERVICE

Jobs.Sheridan
The Co-op office posts available positions for all programs through jobs.sheridan. Jobs.sheridan is an on-line portal that
provides 24 hour access to co-op job postings and interview schedules which can be accessed from any computer. Using
this service, co-op and internship students can save multiple resumes and cover letters, view and apply to relevant co-op
postings on-line, keep track of the jobs they’ve applied for, schedule interviews and view details about them, access Co-
op forms and even accept an offer of employment.

What you’ll need to access jobs.sheridan:

• Prepare a resume using a standard font (e.g. Arial, Times Roman or Helvetica) in Microsoft Word and follow
these guidelines:
• Do not include graphics in your resume.
• If it exceeds a single page, be sure to include hard page breaks.
• Don’t forget to include your phone number and place your name on each page.
• Proofread the resume to ensure it is error-free.
• Save your resume file type as a 'MSWord.doc – NOT MSWORD.DOCX'
• Name your resume file: Lastname_Firstname

To access jobs.sheridan on-line:

• Open your internet browser (MS Internet Explorer is recommended).
• Navigate to https://jobs.sheridaninstitute.ca/student/
• Once connected to the Welcome page, select the appropriate area: Co-operative Education / Internship
• Enter your student number, password and select the correct work term.
• Review ‘Your Information’ to verify it is correct. Changes to personal data can be made through AccessSheridan.

If you have difficulties with AccessSheridan, please visit the Office of the Registrar, at either the Trafalgar or Davis
campus. If the problem is of a technical nature, contact the Sheridan Help Desk at [email protected]

Jobs.Sheridan Procedures:
Once your account has been activated and you have your password, you will be able to view and apply for Co-op postings
that match your academic program.

Read instructions on the web pages and carefully follow the steps outlined. If you experience difficulty, click on the
‘Contact Admin’ button for assistance.

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CAREER DEVELOPMENT RESOURCES

Self-assessment is the essential first step in developing career plans and preparing for the job search. It is the process of
self-discovery, or getting to know you. To begin this process, take time to think about the following:

• Who are you?

• What do you like and want to do?
• What do you have to offer an employer?
• What do you need to thrive in a job?
• Where do you want to go in your career?

You have a unique combination of skills, personal qualities (personality), interests and values. This combination sets you
apart from others, and makes you more suited for certain types of jobs. Knowledge of this combination gives you a better
understanding of what you have to offer an employer. It enables you to market yourself with confidence, and provides you
with a basis on which to make sound choices and decisions.

Skills
A skill is an ability or competence which is developed from aptitude, education and experience. Through your education,
work experiences, hobbies and activities, you have developed a variety of work-related skills. These can be classified
under the categories of technical, transferable, and self-management skills.

As you work through each category and identify your skills, it is important that you relate each skill to an activity or
experience in which that skill was demonstrated. An employer will want to know where your skills were acquired or used

To help you identify your skills, think about all your activities or personal achievements in the following areas

• work experience - all odd, part-time jobs and full-time. Think of all your duties and the specific tasks involved in
each. What skills did you use in performing them?
• school activities - courses, subjects, extra-curricular, work habits, knowledge, best courses
• club/volunteer activities -leadership, office held
• home activities - duties, responsibilities
• hobbies and recreation - special knowledge, expertise

Record the activity, and then think about the skill (ability) you needed in order to perform that function. Record it.

Work through each skill category: Technical, Transferable and Self-Management skills in this manner. Start your lists in
this handbook and continue on separate sheets of paper if necessary.

Technical Skills
These are your special knowledge or work content skills. They are the skills which are needed for a particular occupation
or employer. Technical skills are learned through education, reading, or on-the-job training. They involve learning a
particular vocabulary and subject matter, and so require the use of memory. Knowledge based skills are not transferable.

Develop a list of your technical skills and show where they were acquired. Examples follow.

Where Acquired or Demonstrated

Technical Skills
(includes special recognition)
Business Computer Systems program at
Sheridan
Computer Programming
Any related summer/work experience
Use computer as hobby
Provided tourist information at Tour Information
French Booth at Huronia Park
Tutored students in high school and college

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Library Cataloguing Library Techniques at Sheridan

Transferable Skills
These are those functional skills that can be used in many occupations, and are therefore your most valuable skills. They
stem from aptitudes, and are either a natural talent, or are acquired through life experiences and training.

To develop your list of transferable skills think about all your activities and accomplishments, then identify the skill you
used to produce those results. A list of functional skills is included to help you. Add any others that are unique to you.

Transferable Skills Where Acquired or Demonstrated

Planning planned floor layouts for new stock areas

planned a weekend activity for 50 high school students
as a project in the Electronics Engineering Technician
Assembling
course
assembled a 6502 Microcomputer Trainer
as an avid coin collector, arranged and categorized coins by
Organizing
country and date
managed a heavy academic and employment schedule by
organizing and prioritizing projects
Supervising supervised 5 part-time employees
supervised camp activities for 75 ten year old boys

Self-Management Skills
These are skills which are based on your personal characteristics. They are based on temperament, and are determined
early in life through experience and education.

How you do a job is determined by the type of person you are, your attitudes towards work, and how you work with others.
Personality is an important factor in determining whether you get hired, and the type of company into which you will fit.
Your skills and interests may lead you toward a particular occupation, but your personality may not fit.

Identify your self-management skills and indicate where you demonstrated the skill.

Self-Management Skills Demonstrated by

Dependable have never missed a day’s work
willing to stay late to complete task
Creative created an award winning craft display at the
Burlington Cultural Centre
Enterprising started own lawn maintenance business
where I was 16 years old
now employ 15 students during the summer
for lawn care contracts

ACTION VERBS Transferable Skills described by

Acted Created Guided Problem solved

Adapted Dealt Handled Promoted

Administered Decided Helped Researched

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Assembled Delegated illustrated Scheduled

Advised Delivered Implemented Sold
Analysed Designed Improved Supervised
Arranged Developed Increased Trained
Assisted Directed Initiated Trouble-shooting
Attained Displayed Interpreted Updated
Audited Documented Led Wrote
Budgeted Edited Maintained
Calculated Enforced Managed
Classified Established Negotiated
Coached Estimated Operated
Collected Evaluated Ordered
Compiled Expanded Organized
Completed Facilitated Performed
Constructed Filed Persuaded
Coordinated Formulated Planned
Counseled Gathered Presented

SKILL WORDS that describe your Personal Characteristics

Active Determined Optimistic Reliable

Adaptable Diplomatic Open-minded Resourceful
Adept Efficient Orderly Self-reliant
Assertive Energetic Outgoing Sense of humour
Competent Enthusiastic Patient Sensitive
Committed Enterprising Persistent Sincere
Confident Firm Positive Spontaneous
Conscientious Flexible Productive Tactful
Cooperative Honest Personable Tolerant
Creative Innovative Polite Versatile
Dependable Loyal Punctual

Interests
The best jobs combine your interests and skills. It is worthwhile to check your job target against your personal interests.

outdoor activities like precision service oriented

giving advice prefer to solve problems show leadership in a group

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counselling people teaching like to sell, influence

like to work with hands helping people prefer to work by myself

Elaborate on who/what you would like to work with:

• people – providing customer service, entertaining, helping, etc.

• information – compiling statistics, researching, formulating theories, etc.
• things – operating cameras, using test equipment, creating new food recipes etc.

List Your Interests:

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

On a separate page, state your preferences for your:

• job - challenging duties, opportunity to try out ideas, working outdoors, etc.
• employer - size of company, corporate culture, type of business, etc.
• personal needs - development of new skills, travel, good relationships, etc.
• lifestyle - geographic preference, living accommodations, access to cultural or sporting activities, etc.

Values
Your values are the key that motivates you to work hard. Your values will ultimately help you to determine which job/work
environment is right for you. Rank the values in order of importance to you and use them when making your career
decision. Add any others that are important to you.

friendships challenging work

job satisfaction live in geographic location of my choice
power/authority job security
high starting salary time freedom
long term career opportunities recognition from fellow workers
work in pleasant surroundings competitive
physical challenge advancement
opportunity to continue learning moral fulfillment
and expanding knowledge on the job
public contact

List Your Values in Order:

1. _________________________ 4. _________________________

2. _________________________ 5. _________________________

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3. _________________________ 6. _________________________

Achievements
List seven or eight examples of things you have accomplished or achieved that have special meaning to you. Examples
can be found in any part of your life experience; e.g., school, work, hobbies, interests and leisure activities. Usually
achievements come from hard work and dedication, but they could also result from creativity or a special aptitude.
Describe the situation in detail listing what, when, where, how and why.

List Your Achievements

___________________________________________________________________________________________

___________________________________________________________________________________________

___________________________________________________________________________________________

You now have a sound base of information about a product you are going to market- YOURSELF- and should now be
ready to explore careers in your field of interest.

Skills Interests Values Achievements

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Occupational and Company Research

Sheridan’s Library Services offer a wide range of online databases for you to fine tune your job search by
subject. Go to their Web site
http://www1.sheridaninstitute.ca/services/student%20learning%20services/library%20services.aspx or visit the
Librarians at the campuses. They will help you.

Researching occupations/careers/organizations is a valuable way to:

• discover the wide variety of occupations available

• learn what career opportunities are available in your field
• develop an understanding of what a typical day is like in certain occupations
• detect occupational trends
• find out salary ranges for occupations
• uncover working conditions in certain organizations
• gather information on an organization's products or services, etc.

Sources of Company Literature and Labour Market Data:

• history and potential growth for employer and industry
• products and services
• location(s)
• gross sales for past years (any obvious growth patterns?)
• employer's major competitors
• ownership of organization
• for non-profit organization: its purpose, funding, clientele
• organizational structure, working climate/atmosphere
• amount of subordinates' participation in decision-making activities
• training programs and policies on education/development
• typical career path
• promotion policy

Where Can You Find This Information?

• Sheridan's Career Centre website at www.sheridanc.on.ca/career
• The Internet
• College/University career resource centres
• Business/Industrial directories:
• Canadian Trade Index
• Scott's Industrial Directories
• Canadian Key Business Directory
• Community & Social Service Directories
• Dunn & Bradstreet International
• Fraser's Canadian Trade Directory / Director of Associations in Canada
• The Blue Book of Canadian Business
• Magazines, trade publications, membership directories
• Annual reports
• Libraries
• Service Canada Centres
• Chambers of Commerce/Boards of Trade/Personnel Associations

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• Contact companies directly for information

Information Interviews
One of the most effective strategies for gathering a great deal of information about an organization or occupation is to
conduct information interviews. The benefits are numerous:

• allows you to determine whether or not the career or organization matches your skills, interests and expectations
• confirms information that you have read and provides information not available in written form
• assists you in organizing your future job search by revealing the best ways to get into the profession
• provides you with tips about the job and career that could be very valuable in your job interviews
• gives you an opportunity to see the organization from the inside.

Kinds of Informational Interviews

Interviewing for information may consist of several stages. Each has a different focus and differences between them may
not always be clear.

Interview role rehearsal

Purpose: to gain self-confidence and be comfortable talking with people about a mutual enthusiasm (such as a hobby,
place or issue-not job-related). The focus is on anyone who has an interest area similar to yours. Role rehearsal is often
used for practice.

General information interview

Purpose: to gain information about the world of work in general, as related to your own skills. The focus is on anyone who
can provide work-related information.

Target informational interviewing

Purpose: to gain information about specific employers - not for a job but for information only. The focus is on the person
who would have the power to hire you.

How to Find People to Talk To:

The people you will want to interview will be determined by the kind/purpose of the information you are seeking. i.e. for:
Role Rehearsal

Make it a habit to clip or photocopy items which pertain to any area which interests you (e.g. articles in newspapers,
magazines, journals, etc.), especially articles that describe the individual in that setting.

1. Skill Related

If you know what skills you have and enjoy using, but aren't sure how they fit into an area of work, start with just one skill
and identify a person with it - i.e. friends, neighbours, community leaders.

For example, if one of your skills is organizing people, you might talk with the chairperson of a community fund-raising
campaign, In your interview, ask that person if they could refer you to someone else who has that skill.

When you have found someone whose work utilizes your top two skills, ask if she/he could lead you to someone who
would know how to combine those two skills plus one more, and so on, until you have talked to at least one person who is
currently using the skills you have and would most like to use.

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The benefit of focusing on skills is that you may see ways of combining your skills which lead to a job that would not have
occurred to you if your focus had been on job titles.

2. Targeted / Specific

Select the organization which interests you and try to arrange an informational interview with a specific person in a
decision-making capacity. It may be necessary to emphasize that you are not interested in a job but in information only.

How to Arrange for an Information Interview

Although there are a number of ways to get in to see a person, these are tips:

• Telephone the person directly.

o Be prepared to explain to the person what it is you are seeking. Example: "My name is and I am a
student at Sheridan. I am interested in (the work she/he does or the area of mutual interest) and wonder if
you might have 15-20 minutes during which I could speak to you about it."
• Make contact through a letter and follow up with a phone call.
o This approach is essentially the same as above in explaining your interest. For the follow up, however,
indicate in the letter that you will call within a few days to set up a mutually convenient time to meet. Then
follow through with the call. This approach is particularly helpful when the person with whom you wish to
speak is not in your community.
• Another way of contacting a person would be to drop in and ask if she/he would see you without an appointment.
If the person is out of town and you have no opportunity to visit, you might write a letter requesting a telephone
interview.
• You may encounter some difficulty if a secretary answers the phone.
o You must stress that you are not a job applicant but are seeking information on which to base a decision
about your career.
• The important part is to find an approach with which you are comfortable.
• Always leave your home and work phone number(s) in case the appointment must be cancelled and/or
rescheduled.

How to Prepare for an Information Interview

• Inform yourself about the field, the organization, and the person you will be interviewing.
• Make up your own list of questions to ask to be sure you get the information you want.
• Review the phone call, and plan what you are going to say, then practice it with a friend several times until you
feel confident.
• Practice interviewing people for information whenever you get the chance. Use your friends, your family
members, your professors. Ask them questions you intend to ask during the interview with your contact. Practice
until you feel confident.
• Express interest, listen (really listen!), show enthusiasm and appreciation. You'll find that people love to talk about
themselves and their work.
• Present yourself as a professional. Dress appropriately.

Questions To Ask in an Information Interview

• Think about what you need and want to know. Use the following questions to stimulate your thinking.
• How did you get started in this field?
• What do you especially like about this job?
• What are the challenges of this job? Or, what was your career path to this position?
• What are the specific responsibilities of this position?
• What kind of person would enjoy this position?

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• What kind of background and skills are required for this kind of position and organization?
• Where are the best places to look for a job in this field?
• Could you suggest names of others in this field to which I could talk? May I use your name when I contact them?

The whole interview can be just finding answers to these questions. But as you gain practice and move further toward
target informational interviewing, you will probably think of questions that stem spontaneously from what you want to know
and from what the interviewer has said.

Follow-up to an Interview

• Always send a thank you letter promptly. Remember:

• You are not asking for a job. You are simply asking for information and advice. You will not be putting the
employer on the spot, nor yourself in a stressful, "job-at-stake" situation.

You have the right, and the responsibility to yourself, to seek advice and information from those who can best help you.

Because you are interviewing them, you are in charge, and the employers can relax, sit back, and talk to their heart's
content. You prepare. You ask the questions properly and you will get the responses you desire. You must, however, ask
the right questions and listen well.

Volunteering
This is one of the best ways to find out about an occupation and test whether or not you are being paid. If you cannot get
paid for part-time or full-time work you could consider:

• short term or long term volunteer work

• spending a day as a "job shadow" observing or working with a person whose type of job you are considering
• Whether you consider volunteering for some job shadowing, or take a full work term, unpaid positions offer the
same advantage as paid:
• gain knowledge on job content
• referrals for future jobs
• find out about your own strengths and weakness related to the job
• develop communication, problem solving, organizational and creative skills, to name a few
• demonstrate your initiative to potential employers

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Effective Resumes
Resumes are required early in the term for the job search process and are a requirement of the COWT10022 courses

General Guidelines & Adding Power

Do:

• Resumes should not exceed two pages in length. Use point form as much as possible.
• Use good quality paper.
• Colour of resume paper should allow clear photocopies
• Resume paper should be 8-1/12" x 11". Have it proofread.
• Be sure your resume is error free.
• Ensure that an employer will be able to figure out WHO you are and WHAT you have to offer in about 20 seconds
(stick with point form).
• Make sure there are no gaps of time in your resume. A gap may make the reader think you have something to
hide.
• Use reverse chronological order to list your education, work experience, awards, etc. In other words, start with
your most recent accomplishments and work backwards.
• Use white space, highlighting, capitalizing and underlining to make it attractive and easy to read.
• Be consistent in your presentation and style.
• Ensure that your name and phone number are at the top of both pages.
•
• Use action verbs and measurable terms
• Be brief but specific. A resume is a highlight (in point form) of your best skills, abilities and accomplishments. Say
exactly what you mean. Make each word work. Include only relevant information.
o Focus on how your abilities, skills and accomplishments relate directly to the job; include education from
high school to present, and include only personal information that would enhance your image
o Be sure most relevant and important qualifications are listed nearest the top of the resume.
o Stress what you've accomplished. Give the person who reads your resume a sense of what you have
accomplished, what you have contributed, and the skills that you have acquired from your work
experience..Language. Keep the tone business-like but let your personality show. Use the language of
the industry where appropriate. Your resume should reflect your uniqueness.
• Be positive and honest. Deal with any sensitive area in a positive way at the interview. Be accurate with dates.
• Write, rewrite and polish many drafts.

• List of References. Prepare these on a separate sheet to be available on request. Provide only if requested.
• Always send your resume with a cover letter to prospective employers. For jobs posted through the Co-op Office,
it the job posting will state if a Cover letter is needed

Don’t:

• Avoid the pronoun "I". The resume is obviously about you so you don't have to mention yourself in first person.
• Omit any indications of race, religion or membership.
• Be cautious when using abbreviations and if using Acronyms make sure the reader knows what you are talking
about.
• Avoid salary. Salary should be discussed at the interview after you've had the opportunity to sell yourself.
• Don't lie - but don't offer any negative information (reasons why you had to leave a job – these can be addressed
in the interview)
Market yourself effectively - create an image in the employer's mind!

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Getting Started - Adding Power to Your Resume with Action Words

Be sure you have conducted a comprehensive self-assessment Have your lists of goals, skills and achievements, along
with all academic and work history records and references on hand.

Employers look for achievers when hiring. Use action words to describe responsibilities, skills
and accomplishments:

achieved determined interviewed purchased

adapted developed introduced realized
administered devised invented recommended
advised diagnosed investigated recorded
analysed directed lectured recovered
arbitrated discovered led recruited
arranged displayed maintained reduced
assembled distributed managed re-evaluated
attained drafted measured repaired
audited edited mediated represented
budgeted eliminated monitored researched
built ensured motivated restored
calculated established negotiated restructured
chaired estimated obtained reviewed
charted examined observed revised
classified expanded opened saved
coached evaluated operated scheduled
compiled facilitated organized selected
completed formulated ordered served
composed founded originated sketched
conducted generated oversaw sold
conserved governed performed solved
consolidated hired persuaded sorted
constructed identified planned started
controlled implemented prepared supervised
converted improved prescribed supplied
coordinated increased presented taught
counselled indexed preserved tested
created initiated processed trained
decided inspected produced translated
delegated installed programmed updated
delivered instituted promoted verified
demonstrated instructed proved wrote
Putting "Sell" Into Your Resume

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The following words or phrases may help you write a strong statement about your abilities.

Competence

creative performance oriented think and act naturally

strength in practical approach to comprehensive knowledge of

ability to effective in tactful and results oriented

proficient keep up with current firsthand knowledge of

capable of formulating &
aptitude for integrity and drive
directing
adept at mastered

Ability to handle details

precise systematic detail minded

methodical follow through adept with figures

orderly fastidious meet all deadlines

accurate

Ability to assume responsibility

alerted accelerated concentrated on

created controlled prime emphasis on

devised demonstrated solid foundation in

sparked originated comprehensive

guided established shape and direct

generated streamlined heavily involved in

initiated coordinated

Management ability

administered supervisory skills willing to take the initiative

in charge of closely supervised successful with people

directed decision-maker ability to inspire others

headed command respect leadership ability

Resume Formats
Chronological

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• Preferred by most employers, students and new grads

• Emphasizes dates, education and work history in reverse chronological order (most recent first).
• Shows at a glance progressive responsibilities and skill development
Functional
• Highlights groups of skills or competencies (which support the applicant’s career or work objective)
• Work history is included after skills section
• Statements of accomplishments are organized and presented under functional headings
• Effective when there are gaps in employment history or limited work experience or extensive career
related experience
• Allows for the inclusion of skills developed through extracurricular and volunteer work
Combination
• Combination of chronological and functional formats
• Usually starts with a career objective followed by skills/accomplishments, education and then a summarized work
history
• Useful if your relevant experience is scattered across a number of areas in your resume
Creative
• Emphasizes artistic, literacy and/or creative skills to be illustrated
• No standard approach, therefore, you must be sure to research its appropriateness ahead of time
• May be appropriate if you need to provide proof of visual or written creativity
• Allows for individuality
Multimedia
• presents pictures, samples or work and information on disk with yourself as the main subject
• can provide audio opportunities, portfolio presentation opportunities
• usually follows same guidelines in terms on leadership as the more traditional (chronological or functional)
resumes do
Electronic Resumes - Preparing your Resume for the Internet and a Database
There are 4 kinds of resumes:
• electronic version,
• paper version for scanning, and
• standardized form that requires you to fill in the blanks, or
• an application form from an employer or company which matches resumes to jobs.
Submitting a resume targeted to a specific job is recommended when organizations do not have a computer database.
The managers can see more specifically your qualifications for their areas, (e.g., machine design department vs.
production unit). However, if a computer tracking system is used to generate data on people with certain qualifications and
if you have 2 resumes on file (e.g., one for machine design, one for production), both may come up when the employer
queries. Depending on the employer, that may work in your favour, or it may not. The answer will likely depend on your
presentation. Do you appear to be one person with two strengths, rather than being two different people?

An electronic version of your resume is somewhat different from those prepared on paper. Some points:
• An employer can view the document one screen at a time, rather than glancing at the 1 or 2 pages to get a sense
of your qualifications.
• Limit your information to 5 or 6 screens, with the first being the attention grabber.
• Name and Summary of Qualifications, in point form, are at the top of the first screen. You may also be able to get
your name, address, phone, fax, e-mail at the bottom of the first screen. If not, that information will be at the top of
the second screen, to be followed by your Job Objective.
• The order of your other headings can be similar to those on your paper resume. Keep the information in each
section targeted to the job you want: leave off old or unrelated jobs and activities.
• You don’t want to get a message from an employer saying that your resume was unreadable.

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• You may want to check with the computer databases you are considering listing your resume with, or the recent
software and books, for more information about formatting. ASCII (text only) and HTML are currently being used.
• In some instances, the usual formatting techniques to create interest and readability, such as italicizing, bolding,
underlining, may make your words illegible as some computer equipment cannot process those features. Bullets
before points sometimes also cause problems. There may be several options you can choose from, some
creating very attractive resumes that can be sent through e-mail.
• When uploading your resume for Co-op posted jobs via jobs.sheridan, refer to the section the section in this
Manual entitled What you’ll need to access jobs.sheridan.

Scanning your resume

As part of the research you do on an organization, you may want to determine if you need to submit a resume for
scanning.
Points you need to consider when preparing a paper resume for scanning into an employer’s database:
• Supply a good laser quality document, on 8½ x 11, white or very light-coloured paper; use a sans serif font such
as Arial, with point size 10 or larger;
• avoid embellishments such as parentheses, brackets, horizontal lines.
• If using a very basic formatting program, ensure that your headings are clearly seen by being featured at the left
margin. By indenting your text under your heading, you will be able to show visually what belongs together.
• Employers looking at your resume want to easily find the keywords relating to their needs. Also when your
resume is stored in a database, an employer will use the computer to conduct a keyword search. Your resume will
not be selected unless you have a "hit" with the minimum number of keywords requested. Your resume will not be
near the top of the list unless you have all or most of the keywords they used.
Interactive multimedia resumes are becoming more common with the advances in both hardware and software.
• If you choose this type, remember that some employers may not have the latest equipment to download your
resume with sound and complex graphics quickly, or at all. But you could try—you may get noticed over other
applicants.
• Always have a subject in your subject line when sending an e-mail resume to an employer. A precise reference to
their job and your fit may spark their desire to read your resume rather than to hit the delete key.

Resume Tips
Resume Tip #1 – Content
Personal Name, address, postal code, telephone (permanent and present if different), E-mail
(if you will not be personally answering your phone during business hours, or
If you do not have an answering machine/service, list a number where an
employer can leave a message for you.) MAKE SURE THE RECORDED
MESSAGE ON YOUR PHONE IS APPROPRIATE FOR THE EMPLOYER TO
HEAR. If the recorded message on your phone is unclear or suggests
unprofessional language, the employer may not w even bother to leave a message
Job Objective For students a job objective is not essential but highly recommended to give the
or Career Goal employer an idea of what you want to do.
o "Career Goal" tends to refer to a desired position that has a longer term
association,
o “Job Objective" can refer to an interim type of job.
o Either can state the position, the skills you wish to use, the field or kind of
organization in which you want to be employed. Don't be too restrictive.
Some students refer to this section as their "Personal Profile".
Summary of Provide a concise overview of your strongest qualifications as they relate to your
Qualifications Job Objective or Career Goal. This is the most difficult part of the resume.
or Skills Don't write it until the rest of your resume is completed. Use 3 to 7 points,

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Summary using nouns and adjectives, not action verbs. Draw upon your work experience,
education and other activities. Here are some hints:
o First statement summarizes what you have related to your job objective
(e.g., one year experience in graphic design).
o Second statement describes your working knowledge of the various
components or aspects of the position (e.g., computers - both theoretical &
working knowledge, budgeting, report writing, instrumentation).
o Third statement outlines the various skills you possess to do the work
effectively (e.g., problem solving, time management, communication,
customer service).
o Fourth statement may include any academic training you have that
complements your practical experience (e.g. machine design, marketing
concepts, WHMIS).Fifth statement lists your personal characteristics
required by the job (e.g., reliable, works well under pressure, creative).
Education Beginning with your most recent education specify:
o Dates, Full and Proper Name of Program - Major - Diploma (or Candidate
for…) Cooperative Education program. Name of Educational Institution
o Relevant or core courses (prioritize the list, place in columns).
Special Awards Any relevant project, report, award or accomplishment, etc. that you feel warrants
and/or inclusion.
Additional Categorize any additional or special information that supports your overall goals for
Courses and/or this resume, which you haven't already included in another section. Do not be
Special Skills repetitive. List courses and awards by name, in reverse chronological order.

Work Chronological Format

Experience o Begin with your most recent work experience and work backwards.
o Dates (days and/or months may be omitted) beginning and terminating.
Note if it was a co-op work term, or contract, or part-time (not necessary to
note if it was fulltime).
o Job title (create an accurate one if you had none).
o Name of company or organization and location (city/province only). Do not
include supervisor's name, street address, and telephone number, reason
for leaving or salary.
o In point form, list what you did and what you accomplished: try to use
measurable terms
o Indicate the level of responsibility with which you were entrusted (e.g.,
depositing cash, managing department in supervisor's absence)
o Begin each point with an action verb. Use the present tense for work you
are currently doing and the past tense for work that has ceased.
o Prioritize the points in each job as they relate to your current job objective
not as they related to the job you are describing
o In less relevant jobs, emphasize your transferable skills (e.g., ability to work
under pressure, attention to detail, interpersonal skills)
o Always think and write in terms of your accomplishments or contributions to
the organization
For jobs you want to include but not give details, add a sub-section at the end of
Work Experience called
o 'Other Work Experience' and include only dates, job titles and names of
company/city (optional). If you ran your own business refer to it by its
proper name and your official title (e.g., Owner/Manager, ABC Window

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Cleaning, and Toronto).

Functional Format
Work experience is typically placed after a Skills or Qualifications section. Work
experience is then listed in reverse chronological order with dates, job title,
company/organization, location (no job description detail).
Skills or o Identify three to six major function/skill areas related to your Job Objective
Qualifications or Career Goal (e.g., computers, leadership, sales/marketing, technical,
interpersonal, training/ presentation).
o Under each functional skill heading list 3 to 6 points that prove or validate
that you possess the skill. Word things in terms of accomplishments and
you may have to add some generic information on setting, population, etc.
(e.g., "in a recreational setting, organized well attended Friday afternoon
leisure activities for seniors.")
o Draw upon your employment, academic, extracurricular and volunteer
activities. Be clear enough so the reader does not assume everything you
did was in a paid position
o

Professional o List only those with some relevance to the career which you are pursuing.
Memberships

Languages o Include those in which you are fluent or possess a working knowledge,
other than English. Indicate if you can speak and/or write the language.

Activities and o Include volunteer work (you may want to create a separate heading if your
Interests volunteer work is extensive
o List activities (include positions held if you were elected or appointed to
them) name of organization and dates (if appropriate).
o Include interests such as hobbies, sports or leisure activities

References o Prepare a separate sheet to supply to the employer.

o Include your name at the top.
o Identify at least two and ideally three references. Choose someone who
has seen your work-employer or teacher or a respected member of the
community. Be sure to ask the person you would like to use as a
reference for permission to do so. See samples below.
For more detail on the appropriate use of References

REFERENCE FOR MARK JONES

Brian Johnson, P. Eng. Professor

Sheridan College 1430 Trafalgar Road
Oakville, Ontario L6H 2L1
(905) 845-9430 ext. 9201
Email: [email protected]

Pamela Marshall, Manager, Sales & Marketing

ABC Trillium Company
43 5th Avenue West

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Toronto, Ontario M5G 2A4

(416) 366-4200
Email: [email protected]

Paul Smith, Manager, IT

XYZ company
5879 Allison Street
Mississauga, On L6K 2K8
(905) 532-1679
Email: [email protected]

Resume Tip #2 - How to Write a Job Objective or Career Goal

A well-written job objective or career goal is of crucial importance. With so many resumes and cover letters to process,
employers need to know immediately
(a) what you want and
(b) what you can do to help them.

Never omit an objective in order to keep your resume "flexible" in regard to your own options. Rather, learn to expand
your objectives and widen your options or develop more than one resume each with its own objective.

Be prepared to answer the following in your objective statement(s)

• At what level of work are you able to perform? Is it entry-level, junior or intermediate, or somewhere in between?
• What type of position are you seeking? In which field, area or department?
• What qualifies you for such a position? What knowledge, skills, abilities, experience or achievements do you
offer that could be of interest and value to them? Do you have any expertise to contribute? A successful track
record?

Tips to help you describe the type of position you seek

• Next, you will need to state the type of work you are seeking.
• What is it that you want to do for the employer? Starting with the level you have selected, add to it the area and/or
field and/or industry you wish to work in.
• Here are some examples:
o Entry-level finance position within the international department of a multinational corporation where my...
o Junior Programmer's position within an accounting environment in the __________ industry where my....
o A position as Engineer/Technician (VoicelDatalNetwork communications) where my knowledge of...

Further develop your statement which reflects the level and type of position you seek:

_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

Tips to help you describe the main types of areas/fields of work

• In most cases, you'll need to state only the field or department or area in which you wish to work.
• Rarely is it necessary to define the industry. You would define the industry only when you are customizing your
resume to a specific job/company.
The following will help you in recording the type of work you seek:
Field Industry Department (Area) Company

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Information Systems Hospitality Customer Relations Major

Local Area Network Electronics Laboratory Large
Accounting Health Care Credit & Collections Medium-sized
Marketing Banking Information Technology Small
Graphics/illustration Brokerage Sales International
Public Relations Radio/TV Multinational
Insurance Network
Entertainment …
Transportation

Some examples include:

o Entry-level Computer Programming/Operations in a mid-range computer environment where my experience in
corporate information systems would be of value
o A Computer Programming position in Finance/Accounting or related areas where my strong problem solving and
programming skills would be of valu
o Position in the Security/insurance or related industries where my investigative skills would be of value - either in
house or in the field.
Complete a job objective or career goal statement by incorporating the level and type of position as well as the area/field
of work you seek:
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________

Poorly Written Job Objectives

"A challenging __________ position within a progressive company or firm where my education, experience, and skills will
be utilized to the fullest extent to enable me to realize my full potential and where I could contribute to corporate goals and
objectives."
"To secure a position that will utilize my business/economic skills while providing me with challenging work and
opportunities for my advancement to managerial positions."

Job objectives written in this fashion don’t get the attention of employers. Consider revising yours to highlight what
you can offer your prospective employer.

Now comes the most important part of your objective - the part that really sells you. You have to tell the reader why you
would be valuable in the position you are seeking and/or what you can do for his/her company.

You do this by stating your three strongest skills (or abilities or achievements) that could be of value in the position. For
example:
o your aptitude for figures,
o strong research skills,
o problem solving skills,
o superior user support skills, and so on.
o Or by stating any special knowledge or expertise you offer (such as niche marketing expertise) or knowledge of
state-of-the-art equipment.
o Or by mentioning your outstanding track record in a similar position. For example, in streamlining operations,
increasing sales, raising staff productivity, lowering tape replacement costs, lowering failure rates, reducing
labour turnover, or whatever. In short, anything that would be music to an employer's ears.

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Well Written Job Objectives

Here are some examples of job objectives that sell your value:

“An entry-level position within the International Department of a bank or multinational corporation where a Finance
degree, research skills, analytical ability and foreign language skills would be assets.”

“Office Administration / Word Processing position. Able to process a wide variety of documents neatly and accurately,
utilizing extensive software applications. Work well under pressure.”

“A position as a Data Entry/Accounting Clerk where my strong inputting, computer and reconciliation skills would be of
value. Accurate and able to get the job done on time.”

“Notice how these objectives indicate the level and type of position being sought. More importantly, they offer valuable
skills and achievements that would be of value or would be assets.”

Resume Tip #3 – How to Write a Skills Summary or Summary of Qualifications

The Skills Summary is probably the most important section in your entire resume. Its unique function is to demonstrate or
prove why you are qualified for the position you are seeking (job objective or career goal).
• A well-written Skills Summary should be able to take over the role of a cover letter if necessary.
• It should contain five to ten bullets with carefully worded statements that target the employer's needs. You can
delve into any aspect of your past life/school/work history/volunteer time to find skills or items of work experience,
education or training that might qualify.
• What is more, this summary might be the only portion of the resume that will actually be read by recruiters. Here
is an example of a Skills Summary section:

Job Objective: An entry-level position in Computer Operations/Programming.

Strengths:
o Computer Science Technology Diploma (in progress)
o Strong computer skills (including PCs/CRT Data Entry)
o Student experience in programming
o Leadership and teamwork (Captain, College sports teams).
o Troubleshooting skills
o Willing to learn, work well under pressure

Computer Hardware and Software:

o Hardware: DEC, VAX 8200, IBM4381, IBM PC/AT
o Languages: Cobol, Cobol 11, BASIC
o Op. Sys: VAXNMS, OS/MVS, VM/CMS, IBM PC DOS
o Software: Microsoft Excel, Word, Office, WordPerfect, Lotus
o Databases: dBase 11, VAXlRDB, SQIJDS
o Applications: Accounts Receivable, Department Budgets, Accounts Payable, Cash
Forecasts, General ledger, Human Resources

Various names for a skills summary:

Summary
Strengths
Summary of Skills and Experience

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Qualifications or Qualified by …
Qualifications Statement

For Information Technology / Computer related job seekers, you may want to use subtitles in your skills summary
such as:
Operating Systems
Languages
Applications
Software
Hardware Environments

In preparing your skills section for your resume, always keep in mind what your Job Objective statement says.

Your Skills Summary should support the Job Objective in as many ways as possible.
Develop a Skills Summary section by creating at least 10 to 15 statements of your strongest supporting
qualifications/achievements, etc., and then narrow down 5 to 10 of the most important ones.
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________

Resume Tip #4 - How to Write Employment History or Work Experience

Step One Decide on a suitable heading for your work experience (e.g. "Previous Experi-
ence" or "Professional Experience" or "Employment History").

Step Two Record the date of your most recent or most related work experience. Use
months and years only (e.g. 04/01 - 08/01).

Step Three Record a suitable job title or titles that back up your Job Objective.

Step Four Record the name of the company/city/province or state/country (street

addresses, postal codes and telephone numbers are not necessary).

Step Five Write a brief (one line) description of what the company/organization does (if
this is not obvious from the name) or how big or impressive they are.

Step Six Select only those responsibilities and duties that would support your Job Objec-
tive (especially your most related work experience). Preface the duty or respon-
sibility by mentioning to the position you reported to. Then, indicate the scope
or extent of your main responsibility - to show why it was important.
Step Seven Close your description(s) by mentioning an accomplishment or two - to show
the reader how well you performed. Accomplishments example
:
o Streamlined office procedures and reduced unnecessary paperwork. As a result the work is being
done more quickly and with one less part-time staff. (Savings of $12,000 annually.)
o Migrated and converted mainframe interest calculation systems to PC. Redesigned these from batch
to on-line, thereby allowing for traffic department to bypass data entry. Reduced turnaround time from
2-5 days to 1-2 hours.
o Collaborated with Systems Department to refine and modify the existing billing system.
o Recommended system development to reduce costs and paperwork.

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o Was promoted rapidly and given some of the responsibilities of my senior manager.

Sample Resumes
Sample resumes are available for your review. There are different styles "looks" which have appeal to employers. It is in
your best interest to review these different styles and layouts. Employers can easily spot a resume template so we
discourage this approach. Select different features from different resumes. Make your resume unique!

Click https://jobs.sheridaninstitute.ca/Capability/resumes.pdf to view sample resumes.

References

Your choice of whom to name as a reference is very important. Most employers check references, especially
when they are seriously considering hiring someone.

Some employers like to see the names, position titles, addresses and telephone numbers of three to five references on a
resume.
Listing references in your resumes, however, has several disadvantages.
o Listing references may make your resume appear too long
o Your references probably will not appreciate getting a lot of calls from employers especially if they are not
expecting the call.
o Instead, it is suggested that you have a typed list of three to five references available for employers who ask for
them.
o Remember to put your name at the top of the sheet in case your references get separated from your other
paperwork. Take into consideration the heading on your reference sheet. It should be similar in set up to your
resume.
o Always ask your references for permission to use their names. Tell them about the type of work you will be
applying for and describe the skills you want to emphasize. Ask them directly if they feel comfortable about
recommending your work. If they don’t feel comfortable about it, they can’t give you a strong recommendation.
o Give your references a copy of your resume and point out how your qualifications relate to your objective. The
better informed your references are, the better prepared they are to answer questions when employers call them.

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EFFECTIVE LETTERS IN THE JOB SEARCH

Writing effective letters is essential to a successful job search.

A cover letter accompanies your resume to introduce you to a prospective employer. It helps the employer focus on your
strongest qualifications and can determine whether the employer turns the page to read your resume. Cover letters can
be used for jobs which are advertised (solicited letter) or to apply to possible jobs which are not advertised (unsolicited or
broadcast letter).

Tips for Writing Your Cover Letters

• a cover letter is an application for a JOB
• keep it short and simple: 150 words or less, one page in length
• let your confidence and personality show through
• must be letter perfect
• must be original (individual)
• keep employer's needs in mind
• use correct business letter format (include your return address, sign your name)
• paper used should match your resume paper

Comparison of Solicited and Broadcast letters

Solicited (actual job) Broadcast (possible job)

• one page maximum, business form

• addressed to a specific person (if known)
• introduce yourself
• state why you are writing (your goal)
• excite reader on your credentials
• mention resume
• refer to some follow-up
Dear Mr./Ms (Last Name) Dear Sir/Madam: (if not known)
First Paragraph
• name job applying to & where • name job or area you are interested in &
saw/heard advertisement starting date
• sentence summing up qualifications • include a reference to the person you
(optional) spoke to about the organization
• state what interests you interests you in
the organization and position

Middle Paragraphs
• Underline action verbs & circle • Based on your research, write your own
aspects or components in job job description, underline action verbs &
description to enable you to organize circle aspects or components to enable
ideas you to organize ideas
• use employer’s words whenever • document your qualifications by themes
possible & prove points through examples
• document your qualifications by • organize paragraphs putting the most
themes & prove points by using important ones first
examples
• organize paragraphs putting the most

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important ones first

Last Paragraph
refer to your enclosed resume refer to your enclosed resume
mention you would like an interview to mention the follow-up you will do, i.e. phone to
provide more information arrange a mutually convenient time to meet, or
phone to discuss career opportunities

Thank you after an Interview

• Thank people who gave you an information interview. Mention one or more helpful points you learned.
• Thank those who provide references or otherwise speak on your behalf.
• Acknowledge in writing your appreciation to a networking resource who gave you tips on jobs or companies or
other contact people
• Promptly after an interview send a thank you letter to indicate your continuing interest (mail, drop-off or fax).

Accepting a Job
• When you accept a job offer, confirm the details in writing and state the title of the position you were offered and
the starting date.
• Include a brief paragraph stating why you believe the employer made the right decision.
• Confirm all other arrangements agreed upon (e.g. salary, hours, vacation, etc.)

Declining a Job
• Write a friendly letter thanking the employer for the job offer and expressing regret that you will not be able to
accept their offer at this time.
• Avoid being negative. Remember, you want the employer to remember you positively in case you ever apply
there again.

Click here to view Sample Letters for an Effective job Search

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Making Contact: Your Job Search Strategy

The job search takes time, planning, organization and careful record keeping. Many job seekers have an unrealistic
picture of just how much time job search takes. During classes, as a student you should plan to spend at least 5 hours
each week. After exams, if you haven't yet confirmed employment, your job search should become full-time.

You will need support while undertaking your job search. You may want to consider part-time work to help defray some of
the financial costs of job searching. Moral support is also very important. Try to surround yourself with people who are
positive and likely to boost your confidence.

Job Search methods

Traditional and Creative Job Search Methods
• Advertised positions account for only 10% - 20% of all jobs available at any given time.
• Approximately 90% of all job seekers apply to these advertised openings.
• However, very few jobs are even advertised in the traditional ways for a four-month work term. Therefore, only
20% of your time and energy should be focused on the traditional job search. These include:
o employment ads in newspapers and professional papers/magazines (apply even if you don't think you
have all the requirements but feel that you can do the job)
o Human Resource Centres (check the job bank and find out about job finding clubs)
o Personnel/employment agencies (There are good and bad ones. Investigate thoroughly those who
charge fees to the applicant.)
o On-line Career Resources (e.g. electronic job boards)
o Company websites for internal employment opportunities

Available Jobs Not Advertised

If 80% - 90% of all available jobs are not advertised, then how does one locate them? Consider the four stages of a job
opening:

Stage One: There is no job open now.

Although it would seem that there is no reason to seek an interview with this employer, do not ignore the opportunities that
exist in this situation. Should an opening become available, persons who are already known are likely considered before
others.

Stage Two: No formal opening exists, but insiders know of a possibility.

For a great variety of reasons, someone in an organization can usually anticipate a job opening. It's not always the boss,
so don't ignore this opportunity even if you've been told "no vacancy."

Stage Three: A formal opening exists, but it hasn't been advertised.

The boss has said they need someone, but days or weeks can go by before that job is advertised. Depending on who you
ask, you may still get a "no." In larger companies, even the HR office often won't get formal notice of an opening until the
last minute.

Stage Four: The job opening is advertised.

This is the stage when virtually every job seeker can know about the opening and, if the job is the least bit desirable, a
great number of people may apply.

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Tips to an Effective, Creative Job Search:

• Apply in person. This is probably the most effective method. Do your research; prepare your resume and go.
• Approach the head of the department you would like to work in. The personnel or human resources office only
learns of upcoming positions once managers have exhausted their own private sources.
• Telephone cold call. If distance does not permit a personal visit, telephone to make preliminary inquiries and/or
to arrange a meeting at a mutually convenient time.
• Broadcast letter / resume. For maximum effectiveness, follow up the mailing with a visit or phone call.
o Remember to address your letter to a particular person. The easiest way to get this name is by phoning
the company in question. The Career Centre has many employer directories to help you determine
companies in different fields.
• Job creation. Have you identified a problem that you feel able to solve? Many companies would be glad to create
a position for someone with the ability to save them time and/or money.
• Networking. Managers trust people they know more than people they don't. Let anyone and everyone know that
you're looking for employment. You'll be surprised who may be able to help you.
• The Electronic Job Search. The Internet is a source of employment leads and resources are being added daily.
o There are thousands of electronic bulletin board systems and a growing number of information
services. Many companies post employment opportunities directly on their websites. Career and
job search related resources are extensive and well worth investigating.
o "Surfing" can not only be fun but a really good source of employment opportunities and job
search instructional packages.
• Start your own business. Many students do this to obtain work term credit. Speak with your Advisor for more
information.

Successful Networking
Effective networking is a skill that can be learned and practiced. It is responsible for how most job seekers land their jobs.
Here are a few helpful hints which will increase your networking success:

• organize a list of names, addresses & phone numbers of people who may have a job for you or know where one
exists
• get resumes and cover letters to these people and follow-up at regular intervals
• ask for referrals: ask if you can use their name as a referral
• repeat the process again and again
• set some goals for yourself
• keep records of your networking efforts/results
• be available to follow-up & do interviews
• be flexible on location, duties and salary
• be optimistic

o WHERE TO START
• previous employers
• relatives, friends, neighbours, acquaintances
• other students, teachers
• coaches, players, co-workers
• trade shows
• alumni
• sales people, bank managers, clergy
• your doctor, dentist
• professional associations
• politicians (all levels)

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o PRACTICAL QUESTIONS THAT GET REFERRALS

• Do you know of anyone who might have an opening for a person with my skills? If no, then,
• Do you know of anyone else who might know of someone who would? If still no, then
• Do you know someone who knows a lot of people?
• Before you contact people in your network, do your homework. Know your skills and experiences inside out.
• Learn to listen effectively.

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Job Interviews
The job interview is usually a structured process whereby you and the employer exchange information. Most people are at
least a bit intimidated by the thought of an interview. This is normal.

However, keep in mind that interviews are two-way streets. Your objective is to find out as much as you can in order to
make a career decision.

The employer's objective is to make a hiring decision. You have control over a good deal of the process, but in order to
have control, to reduce interview anxiety; you must be prepared for each and every interview.

Preparation
Good interview skills require preparation in 3 main areas:

• Research the company and the position for which you are interviewing. Know the name of the interviewer and
use it during the interview. Find out enough to make an intelligent decision.
• Assess your strengths for the position. Prepare specific examples of what you did to support your qualifications.
Use every opportunity to sell your abilities.
• Practice. Review questions which are most often asked, and develop positive responses to those questions.
Areas employers will explore are:
o your career plan/objectives
o your ability to communicate (verbally and non-verbally)
o your ability to solve problems
o your ability to think creatively
o your maturity

The importance of preparation cannot be underestimated. The more you prepare - the more you know about yourself,
the job and the organization, the possible questions you’ll be asked the more you will succeed in selling yourself and
making appropriate career decisions. Do not miss out on a job for which you are qualified due to lack of interview
preparation or practice.

Tips for Successful Interviewing

• Know the location and arrive early.
• Use the interviewer’s name at least once during the interview.
• Do your research: know the company and its products or services, and re-read the job description if there is one.
• Dress for success. Look neat, clean and well groomed.
• Listen carefully. Think about why the question is being asked.
• Maintain good eye contact.
• Be confident. Focus on your strengths. Believe in yourself.
• Be positive and enthusiastic.
• In a file folder, take two extra copies of your resume with you and your typed page of references.
• Organize information about past jobs - dates, addresses, supervisor's names - which you might need when filling
out an employer application.
• Breathe deeply to relax and calm yourself.
• Have your questions to ask the interviewer prepared.
• Be honest and sincere.
• Plan and rehearse what you want to say about yourself. Volunteer information that you want the employer to
know about you.
• Turn negatives into positives.
• If interviewed by a committee, maintain eye contact with the person who asked the question.

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• Always relate your answers to the position's responsibilities and the organization's policies, giving concrete
examples from your past activities. Never answer with a simple "yes" or "no."\
• Inquire about salary if the interviewer hasn't mentioned it by the end of the interview.
• Use business language. Avoid slang. Speak clearly.
• Practice in a mock interview. Check for quality of information in your answers, and your body language.\Have a
pen and paper with you.
• Be friendly to everyone you meet from the time you arrive until you leave.
• Remember your interview starts from the minute you arrive and doesn't end until you leave THE COMPANY
PREMISES… NOT JUST THE INTERVIEW ROOM

Types of Interviews
Single Interviewer

o most common situation

o conducted by one person
o may take place on-campus or at the employer's site
o interviewer is either a supervisor or manager of a department, or a human resources officer

Group Interview

o also known as a committee interview

o conducted by two to twelve people
o often includes a member of the organization's human resources department, the manager of the
department in which the work is located, the person to whom you would report and possibly a potential
co-worker or a current student or graduate
o questions are typically decided ahead of time including by whom they will be asked

Behavioural Interview

o conducted by one or more people

o interview questions focus on how you react (behave) in various situations based on your past
experiences
o goal is to determine how well you think on your feet, relate your own experience to the situation and how
you solve problems
o NOTE: The behavioural interview is becoming more and more common among employers so it is
very important that you can share concrete examples of past situations where you have
demonstrated the specific problem solving or conflict resolution

Subsequent Interviews

o a second, third or fourth interview is conducted once you've been "short listed"
o purpose is to determine how effectively you would fit the position and the organization
o often conducted by more senior people and may include a tour of the facilities and/or lunch or dinner

Regardless of the type of interview, structured or unstructured, individual or committee, be sure to try and develop a
sense of whether or not employees of this company look happy, appear to be enjoying their work, work in a relaxed or
stressed atmosphere. Try to ascertain whether it is an environment in which you'd be comfortable.

Stages of the Interview

First Stage – Introduction
o Initial ice-breaking period where rapport is established

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o Interviewer may elaborate on the position or ask what interests you about the position followed by general
questions about your skills and abilities

Remember

o Your handshake should be firm.

o Your smile should be friendly and confident.
o Your attitude should be positive and enthusiastic.
o Your appearance should be business-like
o Provide clear, concise and complete answers willingly and with enthusiasm.
o Listen carefully to the questions and answer all parts of them.
Examples:
• Tell me about yourself.
• What skills have you developed in your previous jobs?
• What is the one accomplishment of which you are most proud?
• What are your strongest skills?
• What would you consider an area of weakness?
.

Second Stage - Review

o Interviewer will ask more specific questions related to the position.
o Your background, interests and abilities will be probed with why, how, when, where questions.
o Technical questions are likely to be asked if the position is technical in nature, or specific 'body of knowledge'
questions will be asked.
Examples
• What sources would you use to research this issue?
• How would you present your research findings to senior staff?
• Why is this type of computer software more superior to the other?
• Where are you most likely to uncover a design flaw in this product?

Third Stage – “The Sell"

o Keep the employer's needs in mind when answering questions.
o Feel free to refer to a list of questions you prepared and brought.
o Always ask a few questions to show interest and to get valuable information.
your turn to demonstrate that you've done your research,
clarify any issues and show what you can do for the company
provides an opportunity for you to ask questions or to relate their questions to specific aspects of the position
your chance to find out enough about the position and organization to make an intelligent career decision
Examples
• Would you please elaborate on your company's training program and who participates in it?
• Your annual report indicates a significant increase in the amount of research you are conducting. Do you believe
this to be an on-going trend?
• \Who are your major competitors locally?
• Over the next year, what will be the greatest challenge this company will face and how will filling this position help
meet that challenge?

Fourth Stage - Conclusion

o Final points on both sides are strengthened and clarified
o Information about when a hiring decision will be made is sought or provided

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o Ends with a handshake

o Express a final statement of interest.
o Thank the interviewer(s) for the interview.

Fifth Stage – Follow-up After the Interview

o Evaluate yourself and review any difficult questions.
o Write a thank you letter or send a thank you email.
o If you have not heard from the employer or the Co-op Office by the date they gave you, check with the Co-op
Office to see if they have heard the employer's decision.
o If you aren't the successful candidate, ask for feedback about areas you may need to strengthen.
o Thank them for the opportunity to be interviewed and tell them you enjoyed meeting them even if you are not the
successful candidate

Why Employers Ask Certain Questions

Various survey results provide data on the skills, abilities and attitudes most valued by employers. Frequently found high
on the lists are the following so it is important that you are prepared:
• written and verbal communication
• interpersonal
• analytical and problem solving
• organizational
• computer software literacy
• teamwork
• flexibility and adaptability
• leadership potential
• willingness to take initiative
• juggling multiple tasks and meeting deadlines

Questions you may be asked:

Throughout the interview, you are being evaluated on your ability to answer and communicate.

Listen carefully. Every question has a purpose. Try to anticipate the meaning of the questions so that you can
respond appropriately.

Negative questions, or silence, are tests of character.

• Why do you want to work here?
• Why should I hire you?
• What motivates you?
• Why did you apply for this particular position?
• What is the most difficult decision that you have made recently?
• Describe a stressful situation you have been in recently and how you handled it.
• What do you know about our company?
• Tell me something about yourself that is not in your resume.
• Why do you think you'll be successful in this type of work?
• What aspect of your last job did you least most enjoy?
• Do you prefer working alone or as a member of a team?
• What are your long-term career goals?
• What is your idea of success?

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• What do you feel sets you apart from the other applicants with the same educational background?
• Describe a problem you had in a previous job. How did you solve it?
• What was the most difficult problem you had to deal with at school last year? How did you handle it?
• What can I do for you?
• You're a little under qualified for this job aren't you?
• You were fired. (Say you learned from that experience and developed a better sense of responsibility toward your
present job.)
• What supervisory or leadership roles have you held?
• How do you spend your spare time?
• What is the most important thing you are looking for in an employer?
• What courses do you like best least? Why?
• What are your plans for further studies?
• Why are your grades low?
• Why did you choose your particular area of study?
• You mentioned you possess strong organizational skills. Can you give me an example, in a work setting, where
you would have used those skills?
• Your experience appears to be primarily in the area of transfer that experience to this environment?
• Why do you want this job?
• Do you have any questions you'd like to ask me?
• What is your immediate job goal?
• What qualifies you for the position of _____________?
• Can you give me an example, in a workplace setting, where you have used your organizational skills?
• What supervisory or leadership roles have you held?
• What is the most important thing you are looking for in an employer?
• What are your plans for further study?
• Your experience appears to be primarily in the area of_____________. How would you transfer that experience
to this environment?
• How would you describe your communication skills?
• What would you say are your strongest skills?
• Describe a day in the life of a_______________.
• Tell me about an accomplishment about which you feel particularly proud.
• What would you consider an area of weakness?
• What affect do you think our competition has had and will have on our business?
• How would success in this position be defined?
• Can you tell me more about your Sheridan training program?
• Who do you see as your major competition for this job?
• Can you do the job?
• Are you willing to take the extra step?
• Are you manageable?
• Why should I hire you?
• What can you do for us that someone else cannot do?
• What interests you least about this job?
• Describe a situation where your work or an idea was criticized.
• Tell me about something you are not very proud of.
• What aspects of your job do you consider most crucial?
• What is your energy level like? Describe a typical day.
• What are the broad responsibilities of an i.e. PC/LAN Technician?
• What did you like/dislike about your last job?

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• How do you organize and plan for major projects?

• How do you approach problem solving?
• Describe a difficult problem you’ve had to deal with.
• What would your references say?
• What type of decisions did you make on your last job?
• What was the last book you read (or movie you saw)? How did it affect you?
• How do you handle stress?
• Were you ever dismissed from a job for a reason that seemed unjustified?
• n your last job, what were some of the things you spent most of your time on, and why?
• In what ways have your previous jobs prepared you to take on greater responsibility?
• What is the most difficult situation you have faced?
• What would you do when you have a decision to make and no procedure exists?
• What kinds of decisions are most difficult for you?
• What area of your skills/professional development do you want to improve at this time?

• See this pen I am holding? Sell it to me.

• How would you define the future of your profession?
• What was there about your last company that you didn’t particularly like or agree with?
• What kind of people do you find difficult to work with?
• I’m not sure you’re suitable for this job.

Questions you can ask:

From the questions you ask, the interviewer determines the amount of your preparation and interest in the company.

Be careful not to ask questions with answers you should already know (e.g. "when was the company first established"?).

Ask questions about the employer's needs, the organization and the position. Sample questions you can ask include:
• What qualities do you look for in an employee?
• Are you anticipating an increase in sales over the next few years?
• Approximately how many people would I be reporting to (or) working for?
• Are there written or verbal evaluations of employee performance periodically?
• What is the management style and working environment of your organization?
• Has your company experienced a steady growth over the years?
• What are the related occupations to which this may lead?
• What is the position above the one I am applying for?
• What type of training do you offer for this position?
• Do you have any additional company literature that I may look over when I leave?
• What types of equipment will I be required to operate?
• Do you have a copy of the detailed job description?
• What would be a typical initial assignment?
• Why is this position available? Is it a new job?
• What percentage of time will I spend working on a computer?
• What new initiatives has the company undertaken?
• How are employees evaluated and promoted?
• If I am the successful candidate and you are pleased with me as an employee, might you hire me for a second
work term? Would there be a progression in responsibility level?
• When might I expect to hear about a decision - or - when should I inquire about a hiring decision?

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Your Rights in the Interview

The Ontario Human Rights Commission provides a chart that lists the type of questions that are appropriate or
inappropriate in employment interviews.

The following categories have restrictions on what can be legally asked:

• birthplace, ancestry, ethnic origin, place of origin
• sex, sexual orientation, marital status, family status
• age
• race, colour
• religion, creed
• education (e.g. questions that denote age, place of origin, etc...)
• record of offences BUT employers can ask “do you have a criminal record?” and if you do you need to tell the
truth because they are likely asking the question for a reason and will check out your response.
• Disability
• membership in organizations
The interviewers may not always know the law although it is their responsibility. It is to your advantage to be informed
and prepared in the event you are asked a question which you know violates the Ontario Human Rights Code.

You do have a right to call the Ontario Human Rights Commission if you feel that you might have been discriminated
against during an interview.

What should you do? It depends on you, but here are some hints on how to answer.
• "Why do you ask?"
• “The answer to that question will in no way affect my ability to do the job."
• "I’m not quite sure why you asked that question. Would you mind elaborating?"
• "I don’t feel obliged to answer that particular question as I’m not sure what it has to do with the position."

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INSURANCE COVERAGE WHILE ON A WORK TERM

UNPAID WORK TERMS - STUDENT RESPONSIBILITIES

INFORMING STUDENTS OF THE INSURANCE OPTIONS IS THE REPONSIBILITY OF THE CO-OP OFFICE.
HOWEVER, it cannot be overemphasized the need for you to be aware and to act upon the necessary procedures
to ensure you have the necessary insurance coverage while on your work term.

THIS IS YOUR RESPONSIBILITY!!!!!!!!!!!!!!!!! whether you secure a placement through the Co-op Office or you
find your own placement.

NOTE: Placement hours will be calculated only upon receipt in the Co-op Office of the student’s signed required forms.

This section of the Manual outlines the insurance coverage for students while on unpaid co-op or internship work
placements. There are essentially 3 types of coverage and each type has specific definitions as to where they are
applicable. The following are definitions of the different forms of coverage.

Please review the information on the Sheridan Health Services website for complete explanations of the various
types of insurance coverage while on a work term.
http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/Health%20Insura
nce.aspx

Workplace Safety Insurance Board (WSIB)

This is the insurance that covers workers in Ontario ONLY. Most (but not all) companies are registered with WSIB and
their workers are insured against accidental on-the-job injury through WSIB.

If an Ontario company’s employees are covered by WSIB, then the unpaid co-op student will also be covered under this
policy by the Ministry Training, Colleges & Universities (MTCU).

The student, company representative and the co-op advisor all need to sign the Workplace Education Placement
Agreement (WEPA) for this coverage to be official. NOTE: Employers will not incur any costs for Workplace Safety
Insurance Board (WSIB) claims.

ACE INA Insurance

This is private insurance coverage for students who are on unpaid placements at a company that does not have WSIB
coverage.

If a company in Ontario is not registered with WSIB, then the student in an unpaid placement will automatically be
covered under the private insurance policy offered by the company ACE INA.

Students are advised that this coverage is not as comprehensive as the coverage offered through WSIB and the student
may want to supplement the coverage through their Student Union or alternate insurer. The student, company
representative, and the co-op advisor need to sign the Workplace Education Placement Agreement (WEPA) for this
coverage to be official. NOTE: Employers will not incur any costs for ACE INA claims.

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Sheridan Student Union Health & Dental Plan

www.ihaveaplan.ca

This is the coverage offered to students through the Sheridan Student Union. Students who are working in an unpaid co-
op or internship placement outside of Canada or the USA will be covered only by the Sheridan Student Union Health and
Dental Plan (as long as they did not opt out). The student may want to investigate additional coverage. This coverage can
also be used in conjunction with WSIB and/or ACE INA. NOTE: Student Union Insurance DOES NOT provide any
wage replacement.

NOTE: A STUDENT CANNOT OPT out of the Student Union Insurance unless one provides written documentation that one is
covered by another provider.

Summary of Scenarios for UNPAID work terms

There are 5 scenarios for UNPAID work terms which impact the way insurance coverage is offered and the procedures
surrounding each.

Scenario Type of Insurance Coverage

WSIB employer within Ontario WORKPLACE SAFETY INSURANCE (WSIB)

Non-WSIB employer within Ontario ACE INA

Employer outside of Ontario but within Canada

or USA ACE INA

Self-employed / Freelance – located anywhere Student Union Insurance or otherwise

Employer outside of Canada and the USA Student Union Insurance or otherwise

A. Unpaid Placements within Ontario – WSIB & NON WSIB Employers

NOTE: The placement hours for the scenarios below will be calculated only upon receipt in the Co-op Office of the
student’s signed WEPA and ACKNOWLEDGMENT OF INSURANCE COVERAGE ACE INA forms.

Scenario Type of Insurance Coverage Required Form /

Acknowledgment

1. Workplace Education Placement Form (WEPA)

WSIB employer within
Ontario WSIB

1. Workplace Education Placement Form (WEPA)

Non-WSIB employer 2. Acknowledgment of Insurance Coverage – ACE

within Ontario ACE INA INA

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B. Unpaid Placements in Canada & USA (outside Ontario)

NOTE: The placement hours for the scenarios below will be calculated only upon receipt in the Co-op Office of the
student’s signed WEPA and ACKNOWLEDGMENT OF INSURANCE COVERAGE ACE INA forms.

Scenario Type of Insurance Coverage Required Form /

Acknowledgment

Placement in Canada or the ACE INA 1. Workplace Education

USA (outside Ontario) Placement Form (WEPA)

2. Acknowledgment of
Insurance Coverage – ACE
INA

C. Unpaid Placements–International (outside USA) or Self Employed / Freelance

This Portion of the document outlines insurance coverage which is dependent on:

• the student is working outside Canada or the USA or,

• the student is self-employed / freelance (placement is located anywhere)

NOTE: The placement hours for the scenarios below will be calculated only upon receipt in the Co-op Office of the
student’s signed:

ACKNOWLEDGMENT OF INSURANCE COVERAGE ACE – INTERNATIONAL – OUTSIDE CANADA & USA, or

ACKNOWLEDGMENT OF INSURANCE COVERAGE ON SELF - EMPLOYED OR FREELANCE CO-OP/INTERNSHIP forms.

Scenario Type of Insurance Coverage Required Form /

Acknowledgment

Self-employed / Freelance Student Union Insurance Acknowledgment of Insurance coverage on self -

– located anywhere or otherwise employed or freelance co-op/internship

Employer outside of Student Union Insurance Acknowledgment of Insurance Coverage - international -

Canada and the USA or otherwise outside of Canada and USA

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PAID WORK TERMS - EMPLOYER IS NOT A WSIB PARTICIPANT – STUDENT

RESPONSIBILITIES
This section of the Manual outlines the insurance coverage for students while on paid co-op or internship work
placements BUT where the employer is not a WSIB Participant.

The Sheridan Union Insurance plan will cover students in this situation unless the student has opted out because they
have alternate coverage.

NOTE: Student Union Insurance DOES NOT provide any wage replacement. A STUDENT CANNOT OPT out of the
Student Union Insurance unless they provide written documentation that they are covered by another provider.

NOTE: The placement hours for the scenarios below will be calculated only upon receipt in the Co-op Office of
the student’s signed ACKNOWLEDGMENT form.

Scenario Type of Insurance Coverage Required Form /

Acknowledgment

Non-WSIB employer within Student Union Insurance or

Ontario otherwise
Acknowledgment of Insurance Coverage for Paid
Employer outside of Ontario Student Union Insurance or Placement whereby the Employer is not a WSIB Participant
but within Canada or USA otherwise

Self-employed / Freelance – Student Union Insurance or

located anywhere otherwise

Employer outside of Canada and Student Union Insurance or

the USA otherwise

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International Students and Co-operative Education

Maintaining active communication with the International Centre and the Co-op and Internship Office is critical to
your success in Co-op.

It is your responsibility to ensure you take the necessary steps within the appropriate time frames to ensure the
necessary work permit(s) is issued.

Please Note: The International Centre does not actually process work permit applications; they are processed by
Citizenship and Immigration Canada (CIC). Their role is to guide the students and answer any questions that they have
with regard to applications.

The International Centre issues Letters of Attendance which are required for co-op work permit applications. It is the
student's responsibility to send work permit application along with a Letter of Attendance to Citizenship and
Immigration Canada for processing.

There are three main types of work permits:

1. Co-op Work Permit:

All international students must obtain a Co-Op Work Permit prior to starting co-op employment. Co-op Work Permits
will have Sheridan listed as the employer and the expiry date will match that of the Study Permit. The normal
processing fee will not be charged for Co-op Work Permit application.

2. Off-Campus Work Permit:

International students who maintain full-time status for at least six of the 12 months preceding the date of the work
permit application and maintain a minimum of 2.0 GPA per term may apply for an Off-Campus Work Permit. You can
only apply for an Off-Campus Work Permit while you are still a student (you are no longer eligible to apply if you have
already graduated from the program). Off-campus work permits are generally valid for the same period as the study
permit. A study permit is usually issued for the duration of study, plus 90 days. The work permit follows the same rule:
duration of study, plus 90 days.

3. Post-Graduation Work Permit:

Following successful completion of your studies, you can apply for a Post-Graduate Work Permit. Upon receipt of
your Post-Graduation Work Permit, you can accept employment in any field, with no restrictions. This means that you
are allowed to apply for the work permit as soon you graduate, and once you have the permit in hand, you will be able
to start working as soon as you receive a job offer.

Securing a Co-op Work Permit

All international students registered in a co-op program must apply for a Co-op Work Permit no later than 2-3 months
prior to the beginning of the co-op work term to ensure timely processing of their application.

The following outlines the steps involved in obtaining a Co-op Work Permit:

Step 1: Request a Letter of Attendance from the International Centre:

Visit: www.studyatsheridan.ca/ Click on “Current Students”- On left of the screen, click on Letter of Attendance. Be sure
to place a check mark under “Work Permit - Co-op, Internship, Field Placement” and indicate in “Other” field that you are
requesting a Letter of Attendance for Co-Op Work Permit application.

Step 2: Pick up Work Permit Application at the International Centre or by visiting

http://www.cic.gc.ca/english/information/applications/work-students.asp. Student Guide and Document Checklist are also
available on the website.

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Step 3: Complete application for Co-op Work Permit and mail it along with your Letter of Attendance to the CIC address
found on the application. Be sure to contact the International Centre for assistance with your application.

Work Permit Application processing times vary based on the number of applications received by Citizenship and
Immigration Canada (CIC), therefore, it is extremely important that you submit your application 2-3 months before your co-
op work term.

Failure to obtain Letter of Attendance and mail the application to Citizenship and Immigration Canada 2-3 months
before co-op work term may result in delayed processing of your paperwork which will prevent you from being
able to start your co-op employment. You must obtain a Co-op Work Permit prior to starting your employment.

Work Permits for Co-op Students Ending on a Work Term:

Student enrolled in a co-op program ending on a work term have several options available regarding work permits.

This information also pertains to international students who are ending their Program on a Deferral Makeup, that is,
one has had to “defer” a previous work term but must “makeup” the work term at the end of their academic semesters, in
order to graduate.

All students enrolled in a co-op program must apply for a Co-op Work Permit no later than 2-3 months prior to Co-op work
term. If your co-op employer offers full time employment as an international student, be sure to review the following
information:

1. Off-Campus Work Permit: You can apply for an Off-Campus Work Permit while your co-op work permit is still in
effect. Students who have completed their academic program requirements (including co-op) and who are within
the 90-day transition period will still be considered eligible to work off-campus, provided that they hold a valid
study permit and a valid off-campus work permit. You will only be able to work using the Off-Campus Work Permit
while you are waiting for your Post-Graduation Work Permit to be processed. This permit is very important if
you feel you may need some bridging from your Co-op Work permit to your Post Graduation Work permit.
Otherwise, you may need to terminate your position until the Post Graduate Work Permit is issued.

2. Post-Graduation Work Permit: You can apply for Post-Graduation Work Permit once your record shows
program completion (which includes a grade for your co-op placement). Post-Graduation Work Permit application
processing times vary based on the number of applications received by Citizenship and Immigration Canada. It is
suggested that you check the following website for application processing times in order to decide on whether to
apply online or on paper for the Post-Graduation Work Permit:
http://www.cic.gc.ca/english/information/times/canada/process-in.asp

Please note: If you do not have a valid Off-Campus Work Permit upon completion of your Co-op, you will have to
discontinue your employment until you receive your Post-Graduation Work Permit.

Remember that you must apply for a Post-Graduation Work Permit within 90 days of completing your program
(begins the day when your final marks are issued or when formal written notification or program completion is
received, whichever comes first).

If you are unable to secure a co-op placement and decide to graduate from a non-coop program instead, the 90 days
period will be calculated from the date of completion of non-coop option program. For more information, please contact
the International Centre.

Important: Always be aware of the expiry date of your study and work permits. Be sure to contact the International Centre
for any questions.

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ADDITIONAL WORK TERM INFORMATION

Work term employment agreements are between the student and the employer. Sheridan is not a party to these
agreements and assumes no financial or legal responsibility with regard to events or actions by either party that affect the
employment situation for any student (e.g. layoffs, intellectual property issues, confidentiality agreements, strikes, etc.).
Should the need arise; students are encouraged to seek whatever advice and/or guidance about their agreements they
feel is necessary.

Confirmation of Employment Form (CEF)

For the successful completion of your work term, the (CEF), posted on line through jobs.sheridan, must be reviewed and
ACCEPTED on line once you are asked to “Please Review” the document. Acceptance of the CEF is done typically within
48 hours of asking the student to “Please Review” the form.

Contract Work/Self employed Work terms

Many employers hire students on short contracts whereby the student is paid an agreed to hourly rate or project fee. It is
the student’s responsibility to remit appropriate taxes and/or claim the earnings on their personal income tax returns. If
you are employed in this fashion, please seek advice from your Advisor.

Contract Services
Where fiscal restrictions or administrative paperwork prohibit an employer from hiring a student on the company’s payroll,
the employer should be directed to the Co-op Office and arrange for billing through Sheridan. If you are hired under
contract through Sheridan and are on Sheridan’s payroll, you are technically an employee of Sheridan and as such are
covered by Sheridan’s liability insurance and worker’s compensation.

Please note that employers will be levied a surcharge for this service.

Financial Aid:
In certain circumstances, students on paid co-op work terms may be eligible for financial assistance through the Canada
Student Loans program. For further information, contact the Financial Aid Offices at either campus.

Co-op students on a work term are eligible for student fares using GO Transit to get to work. These passes are normally
on a semester by semester basis. If your work term overlaps a semester (e.g., your winter work term actually starts in late
December), you may need to make 2 applications to cover the whole work term.

• Go IN PERSON to the Office of the Registrar at either campus.

• The student MUST present the current Sheridan Student card to Office of the Registrar.
• The Office of the Registrar will provide the student with the "Application for Student Identification Card" form.
• Both the student and Office of the Registrar Services staff MUST SIGN the form.
• The student has 2 options:
o Take the application directly to Union Station, Customer Service for immediate processing; or
o Hand-deliver the application form to a GO station, who will forward it to Union Station for processing (this
may take several weeks).

Subsidies for Employers

Ontario Co-op Tax Credit:
In order to help Ontario’s university and college students gain work experience and enhance their future employment
opportunities, the 2009 Ontario Budget announced an enhanced tax credit for businesses hiring students enrolled in
recognized postsecondary co-operative education programs. This is an important incentive and we encourage you to

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market it to potential employers. Co-op Tax Credit information sheets are available in the Co-op Office and in the
'Documents' section of jobs.sheridan' which you may use for your job search.

Special or Unusual Circumstances

Released from Employment: If your job is cancelled after you have accepted with an employer, contact the Co-op
Office immediately. Every effort will be made to assist you in finding another job.

Strikes: It is each individual student’s responsibility to decide whether or not to cross a picket line in the case of a strike.
If you encounter this situation and choose to leave the job, contact your Co-op Advisor. Every effort will be made to find
you another job.

Housing: The Housing Office at every post-secondary institution in Ontario has housing lists available. Residence
Facilities are available to out of town students during the summer but even if the work term is not during the summer
months, check with university and college residences for availability. The following web site will assist:
http://www.residenceconferencecentre.com. Word of mouth is a great way of getting connected. Check with friends and
watch for notices on bulletin boards and check the classified sections of the local newspapers.

Work Terms Outside of Canada: Some opportunities may exist for students to do a work term in another country.
Depending on the program some of these opportunities will be advertised by the Co-op Office. You may also arrange
your own job in another country. In this case the same procedures apply as Finding Your Own Job.

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SUCCESS ON THE JOB

Dependability

• Arrive on time for work, meetings and appointments

• Be prompt in getting assignments finished

Time Management

• Prioritize tasks
• Use a time management system
• Do not procrastinate

Interpersonal / Compatibility

• Do not criticize the job or other employees in public

• Be sensitive and respectful to others
• Work well with everyone and maintain a good relationship with your boss and co-workers
• Learn to listen properly, seek clarification, when necessary ask questions – take the time to fully comprehend
requests or instructions
• Avoid internal office politics; do not gossip
• Participate in social activities so others can know you better

Competence

• Improve your oral and written communication skills

• Ask questions or research answers if you’re not sure
• Admit and learn from mistakes and accept suggestions for improvement
• Take extra courses or training on your own time
• Do not take credit for someone else’s work
• Show initiative by arriving early, leaving late, making suggestions, looking for additional work every time you
complete an assignment
• Volunteer for projects or committees to become noticed

Remember; ask for help when you need it. Have realistic expectations for the job before you start. GOOD LUCK!

Getting the most Out of your Work term

Your first few weeks will be mostly an orientation and probation period. If you are not getting any feedback from your
employer, ask for it. Take advantage of the feedback to learn how you can improve. If necessary, develop a plan for
improvement and discuss it with your employer. This displays an eagerness to meet the employer’s needs and a desire to
fit in with the organization.

There are things you can do systematically throughout the work term. Listed are guidelines for you to get the most out of
your co-op experience. The weeks may vary depending on the placement.

Weeks 1, 2 • After discussing your employer’s expectations and once the orientation
period is over, select some achievable and measurable goals. Write
them down.
• Remember: "What gets measured gets done!"
• Contact the Co-op Office at Sheridan with your workplace telephone
number, location etc.

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• Note: BAA (Illustration) and (Animation) students must select their

Personal Learning Goals, share them with their employer and submit
them to their Co-op Advisor within the first three weeks of the
placement.

Weeks 3 - 4 • Discuss your performance and your learning to date with your
supervisor.
• Do a skills inventory or an assessment of the new skills you are
developing or existing skills you are enhancing
• . Read the Work Term Report guidelines under section B of Work
Term Assignments. If you have any problems, telephone your Advisor
at Sheridan to discuss.

Week 8 • Provide your employer with the Employer Evaluation Form.

• If your employer has not already set a date, make an appointment for
the latter part of the work term to discuss your evaluation.

Weeks 9 - 11 • Your Advisor will contact you and your supervisor during one of these
weeks to discuss your work. In some cases, your Advisor may visit
you on the job.
Week 12 • Complete the first draft of your work term report. Confirm with your
supervisor your availability for a second work term. Confirm your
appointment with your supervisor to discuss your evaluation.
• Note: BAA (Illustration) students should prepare a presentation to
be shared with students and faculty upon their return to school.
• Note: BAHSc (Athletic Therapy) students will submit their time logs
as well as the Co-op Work term report.

Weeks 13 - 14 • Complete the final copy of your work term report and prepare to
submit it to your Advisor.
• Complete the Student Evaluation of Cooperative Education
Experience Survey .
• Take stock of your learning experience and update your resume with
your newly acquired skills.

Upon Your • Send a letter or memo of thanks to the appropriate person at the
Return to company (be sure to send a copy to the human resources department,
Campus if the company has one, for your file) and
• Confirm all arrangements for the next work term if you are returning.
• Forward this information to your Advisor.

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Salary
The employer determines co-op salaries. Salary varies based upon your program and work term level but typically
increases as you become more experienced.

Unpaid placements are common with certain companies and industries – this will be clearly noted in the posting.
Occasionally these positions may come with an honorarium or small travel reimbursement. Please review the posting for
full details.

The Co-op Office records all student salaries each work term and can provide you with a list of the ranges and averages
of academic program and work term level. This listing is also made available to potential employers and is intended as a
guideline only.

One can view current salary estimates by program on the Co-op Website.

Benefits
Vacation pay is not required by law because work terms for students in a recognized Program are considered part of the
educational experience. However, most employers do include pay as part of your salary. Employers are not required to
provide vacation days other than statutory holidays.

Overtime pay is not required by co-op employers other than at the straight hourly rate. Some employers may choose to
compensate for overtime at an increased rate of pay.

Sickness pay is also not an employer obligation. Most employers, however, usually handle incidental absences for
illness in the same manner as for other temporary full-time employees.

Medical benefits are the student’s responsibility while on a work term. Each Ontario resident must possess a personal
health card issued by the Ministry of Health. Your supplementary student health insurance is valid during your work term
as well as during your terms on campus. You will get renewed coverage each time you register for an academic
semester.

Ontario Human Rights Code

The Ontario Human Rights Commission provides a chart that lists the type of questions that are appropriate or
inappropriate in employment interviews. The following categories have restrictions on what can be legally asked:

birthplace, ancestry, ethnic origin, place of origin

sex, sexual orientation, marital status, family status
age
race, colour
religion, creed
education (questions that denote age, place of origin etc)
record of offences
disabilities
memberships in organizations

Sexual Harassment in the Workplace

If you are discriminated against, contact your Advisor immediately for advice and assistance in any situations where
you believe you are the victim of discrimination

The Ontario Employment Standards Act and the Canada Labour Code state that: "All employees in Canada are entitled to
work free of sexual harassment, which is defined as any conduct, comment, gesture or contact of a sexual nature that is
likely to cause offence or humiliation or that might, on reasonable grounds, be perceived as placing a condition of a sexual

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CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

nature on employment, or on any opportunity for training and promotion. Every employer is required to have a written
policy on sexual harassment, and to make it known to employees."

The Code prohibits harassment and unwelcome sexual solicitations or advances made by a person in a position of
authority, or a reprisal because advancement has been refused.

Every employee (also) has a right to freedom from harassment in the work place by the employer, his agent or any other
employee because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, age, record of offense,
marital status, family status, or handicap."

If you are sexually harassed, inform your Advisor without delay, and:

• Tell the harasser very clearly his or her behaviour is not welcome.
• If the harasser is a co-worker, co-tenant or someone who acts for the landlord or the employer, complain to
someone who has some authority over the harasser.
• Ask that person to take steps to stop the harassment. It is a good idea to complain in writing, noting the
occasions on which you told the harasser that his or her conduct was unwelcome.
• Ask for a written response. Be sure to keep a copy of what you write and any response you receive.
• If you are a member of a union, tell your union representative what happened. Again, it is a good idea to complain
in writing, noting the occasions on which you told the harasser that his or her conduct was unwelcome. Ask for a
written response. Be sure to keep a copy of what you write and any response you receive.
• Keep written notes about what happened to you when the harassment occurred, and what you did about it.
• Contact the Ontario Human Rights Tribunal of Ontario.

The Ontario Human Rights Commission no longer accepts complaints of discrimination. All new applications complaining
about discrimination are now filed directly with the Human Rights Tribunal of Ontario (the Tribunal).

To file an application please contact the Human Rights Tribunal of Ontario at:
Toll Free: 1-866-598-0322
TTY Toll Free: 1-866-607-1240
Website: www.hrto.ca

To discuss your rights or if you need legal help please contact the Human Rights Legal Support Centre at:
Toll Free: 1-866-625-5179
TTY Toll Free: 1-866-612-8627
Website: www.hrlsc.on.ca

Page 75 of 115
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

WORK TERM GUIDELINES - DIPLOMA AND

CERTIFICATE PROGRAMS

Evaluation of Diploma and Certificate Program Students

Grading of the Work Term is Pass/ Fail. Evaluation of the work term is based on the timely submission of:
• Accepting the Confirmation of Employment Form
• Completion of the Employer Evaluation of Co-op Student
• Completion of the Work Term Report

Employer Evaluation of Co-op Student

Click on the link below to open Employer Evaluation of Co-op Student Form.
https://jobs.sheridaninstitute.ca/Capability/employer_evaluation_of_coop_student.pdf
You are required to give your employer an ‘Employer Evaluation of Co-op Student Form’ around the mid-point of the term.

This form is a way of assessing and recording your performance on the job and it becomes half of your official work term
evaluation. Normally your immediate supervisor completes the form and conducts a final performance review with you
towards the end of the work term. Be sure that you review your evaluation with your supervisor before you leave.

This is your responsibility and a very crucial one. It is also your responsibility to ensure that this evaluation is
completed in full and returned to your Co-op/Internship Advisor promptly. The contents of your evaluation are confidential
and the CEIO will return this form to you once your Co-op/Internship Advisor has assessed it.

Although the deadline to submit your “Employer Evaluation of Co-op Student Form” is the same as your Work Term
Report, the Co-op Office recognizes that not all employers may be available to complete the Form by that deadline.

No late penalty is applied if the Employer Evaluation of Co-op Student Form received after the due date. However, your
work term grade may be registered as and "I"- Incomplete until your Advisor receives and grades this important
form. It will then be returned to you as you may find it useful later on as a valuable employment reference.

A final note: Work term reports and employer evaluations normally are returned to students approximately two (2) weeks
into the subsequent academic term and will be available in the co-op office at that time, for pick-up.

Work Term Report

The work term report is intended to illustrate the understanding and experience that you have acquired during your
employment as a student.
• The report also provides you with the opportunity to develop your writing skills and to update your resume.
• The report is a major component of your work term evaluation. It must be completed and submitted in order to be
evaluated for the work term.

Report Presentation and Format

A work term report should be:
• two or three typed, double spaced pages, 10-12 point fonts, and contain:
• Some background information about the company and a short description of your job title and job duties
• A synopsis of one technical and one transferable skill that you enhanced or learned while on your work term.

Page 76 of 115
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

• The following layout requirements are recommended:

Cover Page Spacing

Student name and student
Double space the body of the
number
paper. All paragraphs should
Program
be separated by a clear, visual
Date
space provided by a return.
Advisor’s name

Steps to Develop the Work Term Report

Step One
• A neat, well organized and accurate report will receive a favourable grade.
o It must be typed or produced on a word processor on white bond paper (81/2" X 11").
o The report must look professional and is limited to two or three pages plus a cover page.
o It must be submitted in an envelope or emailed addressed to your Advisor

• Choose two skills that you developed during your co-op work experience (one technical skill and one
transferable skill) and then think about how you would describe or illustrate these skills in your resume or during
your next job interview. This report is helping you prepare for future job opportunities.
o Skills are those attitudes, abilities and technical capabilities that are acquired through your life and/or work
experiences and are often transferable from one situation to the next.
o Developing these skills can dramatically improve your job performance and enhance your career and your
ultimate success.
o The more care and thought you invest in documenting these skills, the greater will be the quality and quantity
of your learning experience during your work term.
o Technical skills are knowledge based; learned though education, work, training, reading or any practical
experience; memory driven, and related to your specific vocation, field of expertise or study.
o Transferable skills are rooted in aptitude; acquired as a natural talent and refined through education and
experience or are acquired though specific life experiences; are used in many occupations and can be
transferred from job to job.

The following examples may help you think of which skills you have truly developed as a result of your co-op work
experience. Here are some examples.

Management Skills
administered analyzed assigned contracted contracted
coordinated delegated developed evaluated executed
improved increased organized planned prioritized
recommended reviewed scheduled supervised

Communication Skills
addressed arbitrated authorized corresponded developed
directed edited enlisted formulated influenced
interpreted lectured mediated motivated negotiated
promoted publicized reconciled recruited spoke
translated wrote

Research Skills

Page 77 of 115
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

clarified collected diagnosed evaluated extracted

identified I interpreted interviewed investigated organized
reviewed summarized surveyed

Technical Skills
assembled built calculated computed designed
devised engineered fabricated maintained operated
overhauled programmed remodelled repaired solved
trained upgraded

Teaching Skills
adapted advised clarified coached coordinated
developed encouraged evaluated explained facilitated
guided informed instructed persuaded set goals
stimulated

Financial Skills
allocated appraised audited balanced budgeted
calculated computed developed forecasted managed
marketed planned projected researched

Creative Skills
acted created designed developed established
fashioned founded illustrated integrated introduced
invented originated performed planned revitalized
shaped

Helping Skills
assessed assisted coached counselled demonstrated
diagnosed educated expedited rehabilitated familiarized
guided referred rehabilitated

Clerical or Detail Skills

approved arranged classified collected compiled
dispatched executed generated implemented inspected
monitored operated organized prepared processed
recorded retrieved screened systematized tabulated

Step Two
In sentence/paragraph form, demonstrate what tasks you performed, on the job, that clearly prove you developed or fine
tuned each of these two skills. Use several examples and several paragraphs. Here are some examples.

• Transferable Skills (Analysis/Problem Solving)

“During my work semester I had the opportunity to develop analytical/problem-solving skills. The best example of this was
working with two very difficult clients to solve their software installation problems. Both clients were very angry because of
the information that had been destroyed when their software was installed.
Through a process of discussion, evaluation and testing I was able to determine the difficulties and a course of action and
I was able to restore their lost information. I initially retrieved all the lost data and stored the information on floppy disks for

Page 78 of 115
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

later use. Then I reconfigured the systems to accept the new software and to add some more shareware file protection
software.
In the end, I was able to install the new software and received a thank you for my efforts.”

• Technical Skills (Blueprint Reading)

“I spent the work term working with the City of Brampton Building Permits area where my main responsibility was to
update existing blueprints of civic buildings. I was required to deliver the most recent blueprint to the architect. While
searching for the most recent blueprint, I found an old version that showed modifications to the area around the building
that were not reflected in the newer version. I pointed the changes out to my supervisor and he in turn called the architect.

During the meeting to discuss my findings I was called upon to show what I had found. It was discovered that the
modifications to the area around the building would significantly impact the ability to carry on with the remodeling that had
been suggested.”

A Good Report
• Adheres to the presentation and format guideline identified earlier in the manual
• Is submitted by the required due date
• has an introduction to the type of company where you work
• includes a short description of your job title and job duties
• clearly identifies one technical and one transferable skill gained or enhanced on the work site with examples
• includes the level of the skill prior to the work term, the level toward the end of the work term and how it was
gained or enhanced (i.e., practice, trained self, received training, progress was monitored, feedback was given,
etc.)
• may include the contribution you made to the company (e.g., found an error, saved money for the company,
increased the client database, developed new/improved system)
• shows insights gained while on the work term that may be related to the environment, the particular job or duties,
the corporate culture, the industry in general
• concludes with comments about the value of the co-op experience overall, positively or negatively

A Poor report
• does not adhere to the presentation and format guideline identified earlier in the manual
• is not submitted on time (this could result in a failed grade)
• is so brief that the information required in the assignment is not included
• does not show an analysis of any personal or technical growth
• is one that is used to complain (the work term report is not the place for this - these issues should be discussed
with your Advisor and/or identified in the Student Survey
• focuses almost entirely on your daily duties (For example, in addition to describing the duties or projects you
completed you should also identify the skills you used to complete them; how well you did and how you felt when
the project or duty was accomplished)
• rambles or gets off topic thereby making it difficult to find the skills assessment within the report
• has typing, spelling and grammatical errors.

Work Term Report for Third Work Term Students

This report is to be used as directed by your Student Advisor

Page 79 of 115
CO-OPERATIVE EDUCATION AND INTERNSHIP MANUAL

Co-op students on a 3rd work term are getting close to the end of their program and we are looking for something a little
different for the work term report. The following are some ideas to get you started.

• Instead of the two skills, one technical and one transferable, reflect back on your work terms from the beginning.
• How have you changed as an employee?
• What new skills have you developed and what existing skills have you bettered?
• What is your confidence like now in new situations and when tackling new projects?
• What has surprised you when looking back over your work experiences?
• How have you changed/progressed from first year to now and what have you changed your mind about?
• What have you accomplished as an employee?
• A couple pages double spaced would be fine. Looking forward to reading them along with the employer
evaluations. The evaluation can be found online under AccessSheridan in the Co-op Manual under Work term
Guidelines.

Click here to view Sample Work Term Reports for Diploma and Certificate Programs

Page 80 of 115
WORK TERM GUIDELINES – BAA – ANIMATION
DEGREE STUDENTS
Evaluation of BAA Animation Degree Students
Grading of the Work Term is Pass/ Fail. Evaluation of the work term is based on the timely submission of

• Accepting the Confirmation of Employment Form

• Completion of the Employer Evaluation of Internship Student
• Completion of the Work Term Report

Employer Evaluation of Internship Student – BAA Animation

Click on the link below to open Employer Evaluation of Internship Student Form – BAA Animation.
https://jobs.sheridaninstitute.ca/Capability/employer_evaluation_of_student_internship_animation.pdf

• You are required to give your employer an ‘Employer Evaluation of Co-op Student Form’ around
the mid-point of the term.
• This form is a way of assessing and recording your performance on the job and it becomes half of
your official work term evaluation. Normally your immediate supervisor completes the form and
conducts a final performance review with you towards the end of the work term. Be sure that you
review your evaluation with your supervisor before you leave.
• This is your responsibility and a very crucial one. It is also your responsibility to ensure that
this evaluation is completed in full and returned to your Co-op/Internship Advisor promptly. The
contents of your evaluation are confidential and the CEIO will return this form to you once your
Co-op/Internship Advisor has assessed it.
• Although the deadline to submit your “Employer Evaluation of Internship Student Form” is the
same as your Work Term Report, the Co-op Office recognizes that not all employers may be
available to complete the Form by that deadline.
• No late penalty is applied if the Employer Evaluation of Co-op Student Form received after the
due date. However, your work term grade may be registered as and "I"- Incomplete until
your Advisor receives and grades this important form. It will then be returned to you as you
may find it useful later on as a valuable employment reference.
• A final note: Work term reports and employer evaluations normally are returned to students
approximately two (2) weeks into the subsequent academic term and will be available in the co-
op office at that time, for pick-up.

Work Term Report - Animation Program

The work term report is intended to illustrate the understanding and experience that you have acquired
during your employment as a student.
• The report also provides you with the opportunity to develop your writing skills and to update your
resume.
• The report is a major component of your work term evaluation. It must be completed and
submitted in order to be evaluated for the work term.

Page 81 of 115
Report Presentation and Format
A work term report should be:
• two or three typed, double spaced pages, 10-12 point fonts, and contain:
• Some background information about the company and a short description of your job title and job
duties
• A synopsis of one technical and one transferable skill that you enhanced or learned while on your
work term.
• The following layout requirements are recommended:

Cover Page Spacing

Student name and student
Double space the body of the
number
paper. All paragraphs should
Program
be separated by a clear, visual
Date
space provided by a return.
Advisor’s name

Steps to Develop the Work Term Report – Animation Program

Step One
• A neat, well organized and accurate report will receive a favourable grade.
o It must be typed or produced on a word processor on white bond paper (81/2" X 11").
o The report must look professional and is limited to two or three pages plus a cover page.
o It must be submitted in an envelope or emailed addressed to your Advisor

• Choose two skills that you developed during your co-op work experience (one technical
skill and one transferable skill) and then think about how you would describe or illustrate these
skills in your resume or during your next job interview. This report is helping you prepare for
future job opportunities.
o Skills are those attitudes, abilities and technical capabilities that are acquired through your life
and/or work experiences and are often transferable from one situation to the next.
o Developing these skills can dramatically improve your job performance and enhance your
career and your ultimate success.
o The more care and thought you invest in documenting these skills, the greater will be the
quality and quantity of your learning experience during your work term.
o Technical skills are knowledge based; learned though education, work, training, reading or
any practical experience; memory driven, and related to your specific vocation, field of
expertise or study.
o Transferable skills are rooted in aptitude; acquired as a natural talent and refined though
education and experience or are acquired though specific life experiences; are used in many
occupations and can be transferred from job to job.

The following examples may help you think of which skills you have truly developed as a result of your co-
op work experience. Here are some examples.

Management Skills
administered analyzed assigned contracted contracted
coordinated delegated developed evaluated executed

Page 82 of 115
improved increased organized planned prioritized
recommended reviewed scheduled supervised

Communication Skills
addressed arbitrated authorized corresponded developed
directed edited enlisted formulated influenced
interpreted lectured mediated motivated negotiated
promoted publicized reconciled recruited spoke
translated wrote

Research Skills
clarified collected diagnosed evaluated extracted
identified I interpreted interviewed investigated organized
reviewed summarized surveyed

Technical Skills
assembled built calculated computed designed
devised engineered fabricated maintained operated
overhauled programmed remodelled repaired solved
trained upgraded

Teaching Skills
adapted advised clarified coached coordinated
developed encouraged evaluated explained facilitated
guided informed instructed persuaded set goals
stimulated

Financial Skills
allocated appraised audited balanced budgeted
calculated computed developed forecasted managed
marketed planned projected researched

Creative Skills
acted created designed developed established
fashioned founded illustrated integrated introduced
invented originated performed planned revitalized
shaped

Helping Skills
assessed assisted coached counselled demonstrated
diagnosed educated expedited rehabilitated familiarized
guided referred rehabilitated

Clerical or Detail Skills

approved arranged classified collected compiled
dispatched executed generated implemented inspected
monitored operated organized prepared processed
recorded retrieved screened systematized tabulated

Page 83 of 115
Step Two
In sentence/paragraph form, demonstrate what tasks you performed, on the job, that clearly prove you
developed or fine tuned each of these two skills. Use several examples and several paragraphs. Here
are some examples.

Transferable Skill:
"A transferable skill I acquired during my stay at Trapeze was the ability to apply revisions from the
director in a mature manner that will satisfy the requirements of production and effectively meet a
deadline. Early on in my work during pre-production, I received a large amount of revisions to be applied
to my work from our director. This can become frustrating for an artist, but it is not constructive to allow
attitude to dictate behaviour in a working relationship, so the criticism was welcomed as positive feedback
that would allow myself to steer the work in the right direction. In time, the critiques allowed me to develop
a familiarity with the needs of design for the show, and my later work in pre-production required less
revision. For example, my early clean-up work lacked a consistent logic in terms of line thickness. Several
revision notes similarly addressed the problems, and with them I was able to "sync up" with the line of
thinking in terms of clean-up line. This skill reflects openness to other drawing and painting styles, that
while may not be the same as one own; it can become familiar through peer revisions and critiques".

Technical skill:

"Previous to my co-op work term the only Toon Boom knowledge my year had been given was a basics
class in our first year. The Harmony program is very complex but at the same time I found it to be quite
beginner friendly. The program works on a series of levels and each character is built from different parts
aligned so they overlap to create a whole and can be switched with other similar parts, such as
interchangeable hands etc. The complex layering of the designs allows the characters to move fluidly but
also creates a challenge to keep everything aligned and smooth. Working on “Kick Buttowski” has
allowed me to develop my Toon Boom skills to a higher level and has also shown me how Mercury
Filmworks specifically has their own system ad techniques of working with Toon Boom that the studio is
known for".

A Good Report
• Adheres to the presentation and format guideline identified earlier in the manual
• Is submitted by the required due date
• has an introduction to the type of company where you work
• includes a short description of your job title and job duties
• clearly identifies one technical and one transferable skill gained or enhanced on the work site with
examples
• includes the level of the skill prior to the work term, the level toward the end of the work term and
how it was gained or enhanced (i.e., practice, trained self, received training, progress was
monitored, feedback was given, etc.)
• may include the contribution you made to the company (e.g., found an error, saved money for the
company, increased the client database, developed new/improved system)
• shows insights gained while on the work term that may be related to the environment, the
particular job or duties, the corporate culture, the industry in general
• concludes with comments about the value of the co-op experience overall, positively or negatively

A Poor report
• does not adhere to the presentation and format guideline identified earlier in the manual
• is not submitted on time (this could result in a failed grade)

Page 84 of 115
 • is so brief that the information required in the assignment is not included
• does not show an analysis of any personal or technical growth
• is one that is used to complain (the work term report is not the place for this - these issues should
be discussed with your Advisor and/or identified in the Student Survey
• focuses almost entirely on your daily duties (For example, in addition to describing the duties or
projects you completed you should also identify the skills you used to complete them; how well
you did and how you felt when the project or duty was accomplished)
• rambles or gets off topic thereby making it difficult to find the skills assessment within the report
• has typing, spelling and grammatical errors

Click here to Review Sample Animation Work Term Reports

Page 85 of 115
WORK TERM GUIDELINES- BAA ILLUSTRATION
DEGREE STUDENTS
Grading of the Work Term is Pass/ Fail.
Evaluation of the work term is based on the timely submission of:
• Accepting the Confirmation of Employment Form
• Completion of the Employer Evaluation of Internship Student
• Completion of the Work Term Report

Employer Evaluation of Internship Student – BAA Illustration

Click on the link below to open Employer Evaluation of Internship Student Form – BAA Illustration

https://jobs.sheridaninstitute.ca/Capability/employer_evaluation_of_student_internship_illustration.pdf

• You are required to give your employer an ‘Employer Evaluation of Co-op Student Form’ around
the mid-point of the term.
• This form is a way of assessing and recording your performance on the job and it becomes half of
your official work term evaluation. Normally your immediate supervisor completes the form and
conducts a final performance review with you towards the end of the work term. Be sure that you
review your evaluation with your supervisor before you leave.
• This is your responsibility and a very crucial one. It is also your responsibility to ensure that
this evaluation is completed in full and returned to your Co-op/Internship Advisor promptly. The
contents of your evaluation are confidential and the CEIO will return this form to you once your
Co-op/Internship Advisor has assessed it.
• Although the deadline to submit your “Employer Evaluation of Internship Student Form” is
approximately 2-3 weeks before the start of the fall term, the Co-op Office recognizes that not all
employers may be available to complete the Form by that deadline.
• No late penalty is applied if the Employer Evaluation of Co-op Student Form received after the
due date. However, your work term grade may be registered as and "I"- Incomplete until
your Advisor receives and grades this important form. It will then be returned to you as you
may find it useful later on as a valuable employment reference.
• A final note: Employer evaluations normally are returned to students approximately two (2)
weeks into the subsequent academic term and will be available in the co-op office at that time, for
pick-up.
Grading of the Work Term is Pass/ Fail.
Evaluation of the work term is based on the timely submission of:
• Accepting the Confirmation of Employment Form
• Completion of the Employer Evaluation of Internship Student
• Completion of the Work Term Report

Employer Evaluation of Internship Student – BAA Illustration

Click on the link below to open Employer Evaluation of Internship Student Form – BAA Illustration

Page 86 of 115
https://jobs.sheridaninstitute.ca/Capability/employer_evaluation_of_student_internship_illustration.pdf

• You are required to give your employer an ‘Employer Evaluation of Co-op Student Form’ around
the mid-point of the term.
• This form is a way of assessing and recording your performance on the job and it becomes half of
your official work term evaluation. Normally your immediate supervisor completes the form and
conducts a final performance review with you towards the end of the work term. Be sure that you
review your evaluation with your supervisor before you leave.
• This is your responsibility and a very crucial one. It is also your responsibility to ensure that
this evaluation is completed in full and returned to your Co-op/Internship Advisor promptly. The
contents of your evaluation are confidential and the CEIO will return this form to you once your
Co-op/Internship Advisor has assessed it.
• Although the deadline to submit your “Employer Evaluation of Internship Student Form” is
approximately 2-3 weeks before the start of the fall term, the Co-op Office recognizes that not all
employers may be available to complete the Form by that deadline.
• No late penalty is applied if the Employer Evaluation of Co-op Student Form received after the
due date. However, your work term grade may be registered as and "I"- Incomplete until
your Advisor receives and grades this important form. It will then be returned to you as you
may find it useful later on as a valuable employment reference.
• A final note: Employer evaluations normally are returned to students approximately two (2)
weeks into the subsequent academic term and will be available in the co-op office at that time, for
pick-up.

Work Term Presentation - Illustration Program

The work term presentation is intended to illustrate the understanding and experience that you have
acquired during your employment as a student.
• The presentation also provides you with the opportunity to develop your public speaking skills and
to update your resume.
• The presentation is a major component of your work term evaluation. It must be completed in
order to be evaluated for the work term.

Overview:

This assignment requires you to produce a 3 to 5 minute presentation informing your peers and faculty
about your work term.

Requirements:

Your presentation should include all of the following:

• Background information on the company or illustrator you worked with
• A short description of your job title and job duties
• One Technical and one Transferable skill you enhanced or learned while on your work term and
an example of a time where you used each (Examples of Technical/Transferable skills below)
• Samples of the work you produced on your work term
• Your overall impressions of the work term (ie. Would you recommend it for others?)

Page 87 of 115
Visual Aids:

Once you’ve decided what to include in your presentation, decide how you will arrange it for your
presentation. You may use PowerPoint or another visual media. Think of creative ways to convey
your information.

Technology:

A laptop will be provided for your presentation (it is not a Mac). Please come prepared with your material
on a Memory Stick, CD etc.

Grading of Work Term Presentation:

The work term presentation is a mandatory component of your work term grade.

Step #1 – Choose Which Skills to Discuss:

Choose two skills that you developed during your co-op work experience (one technical skill and
one transferable skill) and then think about how you would describe or illustrate these skills in your
resume or during your next job interview. This presentation is helping you prepare for future job
opportunities.
• Skills are those attitudes, abilities and technical capabilities that are acquired through your life
and/or work experiences and are often transferable from one situation to the next.
• Developing these skills can dramatically improve your job performance and enhance your career
and your ultimate success.
• The more care and thought you invest in documenting these skills, the greater will be the quality
and quantity of your learning experience during your work term.
• Technical skills are knowledge based; learned though education, work, training, reading or any
practical experience; memory driven, and related to your specific vocation, field of expertise or
study.
• Transferable skills are rooted in aptitude; acquired as a natural talent and refined though
education and experience or are acquired though specific life experiences; are used in many
occupations and can be transferred from job to job.

The following examples may help you think of which skills you have truly developed as a result of your co-
op work experience. Here are some examples.

Management Skills
administered analyzed assigned contracted contracted
coordinated delegated developed evaluated executed
improved increased organized planned prioritized
recommended reviewed scheduled supervised

Communication Skills
addressed arbitrated authorized corresponded developed
edited enlisted formulated influenced interpreted
lectured mediated motivated negotiated
promoted publicized reconciled recruited spoke
translated wrote

Page 88 of 115
Research Skills
clarified collected diagnosed evaluated extracted
identified interpreted interviewed investigated organized
reviewed summarized surveyed

Technical Skills
assembled built calculated computed designed
devised engineered fabricated maintained operated
overhauled programmed remodelled repaired solved
trained upgraded

Teaching Skills
adapted advised clarified coached coordinated
developed encouraged evaluated explained facilitated
guided informed instructed persuaded set goals
stimulated

Financial Skills
allocated appraised audited balanced budgeted
calculated computed developed forecasted managed
marketed planned projected researched

Creative Skills
acted created designed developed established
fashioned founded illustrated integrated introduced
invented originated performed planned revitalized
shaped

Helping Skills
assessed assisted coached counselled demonstrated
diagnosed educated expedited rehabilitated familiarized
guided referred rehabilitated

Clerical or Detail Skills

approved arranged classified collected compiled
dispatched executed generated implemented inspected
monitored operated organized prepared processed
recorded retrieved screened systematized tabulated

Step #2 – Prove It
Demonstrate what tasks you performed, on the job, that clearly prove you developed or fine tuned each of
these two skills. Here are some examples.
• One Technical and one Transferable skill you enhanced or learned while on your work term and
an example of a time where you used each (Examples of Technical/Transferable skills below)
• Samples of the work you produced on your work term
• Your overall impressions of the work term (ie. Would you recommend it for others?)

Page 89 of 115
WORK TERM GUIDLEINES – BAHSc – ATHLETIC
THERAPY STUDENTS

Evaluation of BAHSc Athletic Therapy Degree Students

Grading of the Work Term is Pass/ Fail. Evaluation of the work term is based on the timely submission of:

• the Confirmation of Employment Form

• completion of the Employer Evaluation of Internship Student
• the completion of the Work Term Report
• completion of Student Hours

Employer Evaluation of Internship Student – BAHSc (Athletic

Therapy)

Student Evaluation of Internship Placement

Click on the links below to download Employer Evaluation of Internship Student Forms – BAHSc
(Athletic Therapy).
https://jobs.sheridaninstitute.ca/Capability/student_evaluation_of_company_athletic.pdf

https://jobs.sheridaninstitute.ca/Capability/employer_evaluation_of_student_work_term_bahsc_athletic_th
erapy.pdf
You are required to give your employer an Employer Evaluation of Internship Student Form around the
mid-point of the term.

This form is a way of assessing and recording your performance on the job and it becomes half of your
official work term evaluation. Normally your immediate supervisor completes the form and conducts a
final performance review with you towards the end of the work term. Be sure that you review your
evaluation with your supervisor before you leave.

This is your responsibility and a very crucial one. It is also your responsibility to ensure that this
evaluation is completed in full and returned to your Co-op/Internship Advisor promptly. The contents of
your evaluation are confidential and the CEIO will return this form to you once your Co-op/Internship
Advisor has assessed it.

Although the deadline to submit your Employer Evaluation of Internship Student Form is the same as
your Work Term Report, the Co-op Office recognizes that not all employers may be available to
complete the Employer Evaluation of Co-op Student Form by that deadline.

No late penalty is applied if the Employer Evaluation of Internship Student Form is received
after the due date. However, your work term grade may be registered as and "I"- Incomplete
until your Advisor receives and grades this important form. It will then be returned to you as
you may find it useful later on as a valuable employment reference.

Page 90 of 115
 A final note: Work term reports and employer evaluations normally are returned to students
approximately two (2) weeks into the subsequent academic term and will be available in the co-op
office at that time, for pick-up.

BAHSc (Athletic Therapy) Program - Internship Report

Requirements
1. Must keep a log book as per CATA guidelines for certification candidates
2. Must maintain CATA tally sheets
3. Must complete and submit a “Confirmation of Employment” form to the Co-Op office before the
internship begins
4. Mid-way through the work term your employer will be contacted and an interim report will be
filled out
5. Must submit an “Employer Evaluation of Student” form to the Co-Op office no later than two
weeks after the completion of the internship
6. Must submit a “Student Evaluation of Internship” form to the Co-Op office no later than two
weeks after the completion of the internship
7. Must submit an “Internship Report” to the Co-Op office by the deadline provided to you from
the Co-op Office..

Internship Report

An internship report should be two or three typed, double spaced pages, 10-12 point fonts, and contain:
• Some background information about the company and a short description of your job title and
job duties
• A synopsis of one technical and one transferable skill that you enhanced or learned while on
your work term.
Skills:
Skills are those attitudes, abilities and technical capabilities that are acquired through your life and/or
work experiences and are often transferable from one situation to the next. Developing these skills can
dramatically improve your job performance and enhance your career and your ultimate success. The
more care and thought you invest in documenting these skills, the greater will be the quality and quantity
of your learning experience during your Internship.

Step One
Choose two skills that you developed during your internship work experience (one technical skill and one
transferable skill) and then think about how you would describe or illustrate these skills in your resume or
during a job interview.
• Technical skills are knowledge based; learned through education, work, training, reading or
any practical experience; memory driven, and related to your specific vocation, field of
expertise or study.
• Transferable skills are rooted in aptitude; acquired as a natural talent and refined through
education and experience or are acquired through specific life experiences; are used in many
occupations and can be transferred from job to job.

Step Two
In sentence/paragraph form, demonstrated what tasks you performed, on the job, that clearly prove you
developed or fine tuned each of these two skills. Use several examples and several paragraphs.

Report Presentation Format

Page 91 of 115
A neat, well organized and accurate report will receive a favourable grade. It must be typed or produced
on a word processor on white bond paper (81/2” x 11”). Be sure your report looks professional and is
limited to two or three pages plus a cover page. It must be submitted in an envelope or via an emailed
attachment, addressed to the Co-Op office.

The following layout requirements are recommended:

Cover Page Margins Spacing
• Student number and Left: 4cm (1½ inches) Double space the body of the
student name Right: 2.5 cm (1 inch) paper. All paragraphs should be
• Program Bottom: 2.5 cm (1 inch) separated by a clear, visual
• Date Top: 4cm (1½ inches) space provided by a return
• Internship Advisor Name

Click here to View Sample Work term Reports For Athletic Therapy

Page 92 of 115
STUDENT SURVEY - WE WANT TO HEAR FROM YOU!
In order to continuously improve our service to students, it is important that we hear about one’s
experience with the student’s placements as well as with the additional services provided by the Co-op
and Internship office.
Towards the end of one’s placement, students are encouraged to complete the Student Survey. Students
will be advised through their Sheridan email account of the location of the survey and the dates when the
survey is available.

Page 93 of 115
APPENDIX 1 – PROGRAM SCHEDULES

Page 94 of 115
PROGRAM SCHEDULES

Degree Programs
The following schedule reflects the Academic and work terms for the following programs:

Bachelor of Applied Arts (Animation)

Bachelor of Applied Arts (Illustration

Bachelor of Applied Health Sciences (Athletic Therapy)

Sept. - Dec. Jan. - Apr. May - Aug.

Year 3 Academic 5 Academic 6 Work Term
Year4 Academic 7 Academic 8

Bachelor of Applied Health Sciences (Exercise Science and Health Promotion)

Sept. - Dec. Jan. - Apr. May - Aug.

Year 3 Academic 5 Work Term Academic 6
Year4 Academic 7 Academic 8

Bachelor of Applied Information Science (BAISc) - Information Systems Security

Sept- Dec. Jan. - Apr. May-Aug.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Academic 4 Vacation

Year 3 Academic 5 Academic 6 Work Term 1

Year 4 Work Term 2 Academic 7 Academic 8

Ontario Certificate Programs

Business Process Management – Graduate Certificate

Semester 1 Semester 2 Semester 3

Sept. - Dec. Jan. - Apr. May - Aug.
Academic 1 Academic 2 Work Term

Enterprise Database Management – Graduate Certificate

September Semester 1 Semester 2 Semester 3

Start
September to January to April May to August

Page 95 of 115
 December Academic Term Work Term
Academic Term 1 2
January Start Semester 1 Semester 2 Semester 3 Semester 1
January to April May to August September to January to April
Academic Term 2 Vacation December Work Term
Term 1

Human Resource Management - Graduate Certificate

Semester 1 Semester 2 Semester 3

Sept. - Dec.
Jan. - Apr. May - Aug.
(Sept intake Davis)
Academic 1 Academic 2 Work Term
Sept. - Dec.
Jan. - Apr. May-Aug.
(Sept. intake Traf.)
Academic 1 Work Term Academic 2
Jan. - Apr.
May-Aug. Sept. - Dec.
(Jan. intake Traf.)
Academic 1 Academic 2 Work Term

International Business - Graduate Certificate

Semester 1 Semester 2 Semester 3

Sept. - Dec. Jan. - Apr. May - Aug.
Academic 1 Academic 2 Work Term

Marketing Management - Graduate Certificate

Semester 1 Semester 2 Semester 3

Sept. - Dec. Jan. - Apr. May - Aug.
Academic 1 Academic 2 Work Term

Manufacturing Management – Graduate Certificate

Semester 1 Semester 2 Semester 3

Jan. - Apr. May - Aug. Sept.- Dec.
Academic 1 Academic 2 Work Term

Project Management – Graduate Certificate

Page 96 of 115
 Semester 1 Semester 2 Semester 3
Sept. - Dec. Jan. - Apr. May - Aug.
Academic 1 Academic 2 Work Term

Quality Assurance Manufacturing and Management - Graduate Certificate

Semester 1 Semester 2 Semester 3

Jan. - Apr. May - Aug. Sept.- Dec.
Academic 1 Academic 2 Work Term

Undergraduate Diploma Programs

Architectural Technology

Sept. Intake Sept. - Dec. Jan. - Apr. May - Aug.

Year 1 Academic 1 Academic 2 Work Term 1

Year2 Academic 3 Work Term2 Academic 4

Year 3 Work Term 3 Academic 5 Academic 6

Jan. Intake Jan. - Apr. May - Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Academic 3

Year2 Work Term 1 Academic 4 Work Term2

Year 3 Academic 5 Academic 6 Work Term 3

Business Administration - Accounting

Business Administration - Finance

Business Administration - Marketing

Sept.-Dec. Jan. - Apr. May - Aug. Sept - Dec.

Year 1 Academic 1 Academic 2 Vacation

Page 97 of 115
 Year2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Business Administration – Human Resources

Sept.-Dec. Jan. - Apr. May - Aug. Sept - Dec.

Year 1 Academic 1 Academic 2 Vacation

Year2 Academic 3 Academic 4 Work Term 1

Year 3 Academic 5 Work Term 2 Academic 6 Work term 3

Chemical Engineering Technology

Chemical Engineering Technology – Environmental

Sept. - Dec. Jan. - Apr. May - Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Academic 4 Work Term 1

Year 3 Academic 5 Work Term 2 Academic 6 Work Term 3

Computer Engineering Technology

Sept- Dec. Jan. - Apr. May-Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4
Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Computer System Technology – Systems Analyst

Sept- Dec. Jan. - Apr. May-Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Computer System Technology – Software Development & Network Engineering

Sept. Intake Sept - Dec. Jan. - Apr. May - Aug. Sept - Dec.

Page 98 of 115
 Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Jan. Intake Jan. - Apr. May - Aug. Sept- Dec. Jan. - Apr.
Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

E-Commerce

Sept.-Dec. Jan. - Apr. May - Aug. Sept - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year2 Academic 3 Academic 4 Work Term 1

Year 3 Academic 5 Work Term 2 Academic 6 Work term 3

Electronics Engineering Technology

Sept - Dec. Jan. - Apr. May - Aug. Sept - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Electromechanical Engineering Technology

Sept. - Dec. Jan. - Apr. May - Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Information Technologies Support Services

Sept. Intake Sept – Dec. Jan. - Apr. May - August

Year 1 Academic 1 Academic 2 Work Term 1

Year 2 Academic 3 Work Term 2 Academic 4

Page 99 of 115
 Jan. Intake Jan. - Apr. May. Aug. Sept. - December
Year 1 Academic 1 Academic 2 Work Term 1

Year 2 Academic 3 Work Term 2 Academic 4

Mechanical Engineering Technology

Sept. - Dec. Jan. - Apr. May- Aug. Sept. - Dec.

Year 1 Academic 1 Academic 2 Vacation
Year 2 Academic 3 Work Term 1 Academic 4

Year 3 Work Term 2 Academic 5 Work Term 3 Academic 6

Mechanical Engineering Technology – Design / Drafting

Sept. - Dec. Jan. - Apr. May. Aug.

Year 1 Academic 1 Academic 2 Work Term 1
Year 2 Academic 3 Work Term 2 Academic 4

Year 3 Work Term 3 Academic 5 Academic 6

Office Administration – Legal

Sept.-Dec. Jan. - Apr. May - Aug.

Year 1 Academic 1 Academic 2 Academic 3
Year2 Work term 1 Academic 4 Work Term 2

Pharmacy Technician

Sept. Intake Sept- Dec. Jan. - Apr. May - Aug.

Year 1 Academic 1 Academic 2 Work Term 1

Year 2 Academic 3 Work Term 2 Academic 4

Jan. Intake Jan. - Apr. May - Aug. Sept- Dec.

Year 1 Academic 1 Academic 2 Work Term 1

Year 2 Academic 3 Work Term 2 Academic 4

Internet Communications Technology

Sept- Dec. Jan. - Apr. May-Aug. Sept- Dec.
Year1 Academic 1 Academic 2 Vacation

Page 100 of 115

 Year2 Academic 3 Work Term 1 Academic 4

Year3 Work Term 2 Academic 5 Work Term 3 Academic 6

Co-op program schedules may change at the discretion of Sheridan

Page 101 of 115

Appendix 2 – Contact Us

Page 102 of 115

Academic Programs, CEIO Contacts, Academic Coordinators
Trafalgar Rd. Campus (Oakville) (905) 845-9430 Ext. 2649
1430 Trafalgar Road, Oakville, Ontario L6H 2L1

Davis Campus (Brampton) (905) 459-7533 Ext. 5662

7899 McLaughlin Road, Brampton, Ontario L6V 1G6

Manager Brenda Jessop Ext. 5655

ACADEMIC CO-
STUDENT EMPLOYER CEIO
PROGRAM ORDINATOR /
CONTACT CONTACT ASSISTANT
ADVISOR
SCHOOL OF ANIMATION, ARTS AND DESIGN
Bachelor of Applied Arts Steven Khan Steven Khan Kirsten Ashall David Quesnelle
(Animation Ext. 2063 Ext. 2063 Ext. 2023 Ext. 2590
Bachelor of Applied Arts Cathryn Glover Cathryn Glover Kirsten Ashall Joe Morse
(Illustration) Ext. 2166 Ext. 2166 Ext. 2023 Ext. 2028
SCHOOL OF BUSINESS
Marlene
Loretta Costigane Marvin James Sally Mitzel
Accounting O'Brien
Ext. 2931 Ext. 2756 Ext. 2857
Ext. 2649
Marlene
Steven Khan Steven Khan Upinder Bajwa
Banking and Wealth O'Brien
Ext. 2063 Ext. 2063 Ext. 2029
Ext. 2649
Sharlene
Business Process Cory Latimer Cory Latimer Scott Hadley
Brown
Management Ext. 5765 Ext. 5765 Ext. 2664
Ext. 4355
Marlene Siobhan
E-commerce Loretta Costigane Marvin James
O'Brien Fitzmaurice
Management Ext. 2931 Ext. 2756
Ext. 2649 Ext. 2547
Marlene
Cathryn Glover Cathryn Glover Upinder Bajwa
Finance O'Brien
Ext. 2166 Ext. 2166 Ext. 2029
Ext. 2649
Marlene
Jenny Peach Kuljinder Lall Judith Hunter
Human Resources O'Brien
Ext. 2283 Ext. 2667 Ext. 2836
Ext. 2649
Human Resource
Marlene
Management - Graduate Jenny Peach Kuljinder Lall John Hardisty
O'Brien
Certificate Ext. 2283 Ext. 2667 Ext. 2710
Ext. 2649
- Davis Campus
Human Resource
Marlene
Management - Graduate Jenny Peach Kuljinder Lall John Hardisty
O'Brien
Certificate Ext. 2283 Ext. 2667 Ext. 2710
Ext. 2649
- Trafalgar Campus
Marlene
International Business - Loretta Costigane Marvin James Chuck Minken
O'Brien
Graduate Certificate Ext. 2931 Ext. 2756 Ext.2856
Ext. 2649

Page 103 of 115

 Marlene
Jenny Peach Kuljinder Lall Doug Greenwood
Marketing O'Brien
Ext. 2283 Ext. 2667 Ext. 2911
Ext. 2649
Marlene
Marketing Management Jenny Peach Kuljinder Lall Doug Greenwood
O'Brien
- Graduate Certificate Ext. 2283 Ext. 2667 Ext. 2911
Ext. 2649
Marlene
Office Administration - Loretta Costigane Marvin James Christine Gigler
O'Brien
Legal Ext. 2931 Ext. 2756 Ext.5123
Ext. 2649
Project Management – Jenny Peach Kuljinder Lall Kirsten Ashall Steve Tywonek
Graduate Certificate Ext. 2283 Ext. 2667 Ext. 2023 Ext. 2071

SCHOOL OF APPLIED COMPUTING & ENGINEERING SCIENCES

Computing Programs
Bachelor of Applied
Renee St. Denis
Information Science - Renee St. Denis Bonnie Cole Victor Ralevich
Ext. 5657
Information Systems Ext. 5657 Ext. 5661 Ext. 8716
Security
Bachelor of Computing
and Network Renee St. Denis Fran Burke Bonnie Cole Bill Farkas
Communications Ext. 5657 Ext. 2068 Ext. 5661 Ext. 8706
(Honours)
Computer Engineering Renee St. Denis Fran Burke Bonnie Cole Paul Kemp
Technology Ext. 5657 Ext. 2068 Ext. 5661 Ext. 5023
Computer Systems
Renee St. Denis Fran Burke Bonnie Cole Jerry Kotuba
Technology - Systems
Ext. 5657 Ext. 2068 Ext. 5661 Ext. 2347
Analyst
Computer Systems
Technology - Software Renee St. Denis Fran Burke Bonnie Cole Satyondra Narayan
Development and Ext. 5657 Ext. 2068 Ext. 5661 Ext. 2479
Network Engineering
Renee St. Denis Fran Burke Bonnie Cole Nikolai Ivanov
Enterprise Database
Ext. 5657 Ext. 2068 Ext. 5661 Ext. 2372
Information
Renee St. Denis Fran Burke Bonnie Cole Ann Cadger
Technologies Support
Ext. 5657 Ext. 2068 Ext. 5661 Ext. 5126
Services
Internet Communications Renee St. Denis Fran Burke Bonnie Cole Bill Farkas
Technology Ext. 5657 Ext. 2068 Ext. 5661 Ext. 8706
Engineering and Manufacturing Programs
Sharlene
Lorena Crowdis Christine Sova Ken Snell
Architectural Brown
Ext. 5651 Ext. 5654 Ext. 5047
Ext. 4355
Sharlene
Chemical and Chemical Lorena Crowdis Christine Sova Terry Davison
Brown
- Environmental Ext. 5651 Ext. 5654 Ext. 5010
Ext. 4355
Sharlene
Judy Higginson Judy Higginson Brian Nicholson
Electromechanical Brown
Ext. 5653 Ext. 5653 Ext.5112
Ext. 4355

Page 104 of 115

 Sharlene
Lorena Crowdis Christine Sova Paul Kemp
Electronics Brown
Ext. 5651 Ext. 5654 Ext. 5023
Ext. 4355
Sharlene
Lorena Crowdis Christine Sova Bill Costigane
Environmental Control Brown
Ext. 5651 Ext. 5654 Ext. 5008
Ext. 4355
Sharlene Srinivas
Manufacturing Judy Higginson Judy Higginson
Brown Ganapathyraju, ext.
Engineering Technology Ext. 5653 Ext. 5653
Ext. 4355 5014
Sharlene
Manufacturing Cory Latimer Cory Latimer John Salisbury
Brown
Management Ext. 5765 Ext. 5765 Ext. 5044
Ext. 4355
Sharlene
Judy Higginson Judy Higginson Brian Nicholson
Mechanical Brown
Ext. 5653 Ext. 5653 Ext.5112
Ext. 4355
Sharlene
Mechanical Design and Cory Latimer Cory Latimer Mozammel Khan
Brown
Drafting Ext. 5765 Ext. 5765 Ext. 5174
Ext. 4355
Sharlene
Quality Assurance - Cory Latimer Cory Latimer Mozammel Khan
Brown
Graduate Certificate Ext. 5765 Ext. 5765 Ext. 5174
Ext. 4355
SCHOOL OF COMMUNITY& LIBERAL STUDIES
Bachelor of Applied Sharlene
Loretta Costigane Marvin James Julie Dickson
Health Science (Athletic Brown
Ext. 2931 Ext. 2756 Ext. 5529
Therapy) Ext. 4355
Bachelor of Applied
Sharlene
Health Sciences Loretta Costigane Marvin James Trevor Cottrell
Brown
(Exercise Science and Ext. 2931 Ext. 2756 Ext. 5258
Ext. 4355
Health Promotion)
Sharlene Courtney
Lorena Crowdis Christine Sova
Pharmacy Technician Brown Chansavang
Ext. 5651 Ext. 5654
Ext. 4355 Ext. 5358

Page 105 of 115

APPENDIX 3 – INSURANCE COVERAGE &
ACKNOWLEDGMENT FORMS FOR BOTH
UNPAID AND PAID WORK TERMS

Page 106 of 115

3A1. Work Education Placement Agreement Form – Ontario Placement
Congratulations on securing your Co-op Work Term or Internship!

The Ontario Ministry Training, Colleges & Universities is insistent that the following Work Education Placement Agreement
Form is completed.

In accordance with Co-op and Internship policy, “The Work Education Placement Agreement Form” and if the employer is a
NON-WSIB employer the Acknowledgment entitled Acknowledgment of Insurance Coverage – ACE INA must also be
completed before your first day of work for all unpaid/honorarium co-op/internship placement. Completion of this form
ensures that insurance coverage (WSIB or otherwise) is provided for the duration of the work term by the Ministry of
Education.

Timely completion of this form is critical to ensure your hours are accurately counted. Hours earned will not be counted
towards Co-op until this form is returned to Sheridan Co-op Office.

The form is downloadable at:

http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/~/media/WF_02_SS_Health_0
22/WorkEducationPlacementAgreementForm.ashx.

In addition, please review the Reporting an Accident Procedures.

_______________________________________________________________________________________________________

Section A

1. Fill in all your personal information as requested

Under “Program”, write the name of your program – i.e. Business Admin., Accounting
2. Fill in all Employer information requested – i.e. name of company, name of Supervisor, address and contact #
3. Fill in all Post Secondary Institution information as requested
Under “Post Secondary Institution”, write Sheridan Institute of Technology & Advanced Learning
Name of “Contact Person” will be your Student Advisor from Co-op

Section B

1. The “Period of Agreement” is your start date and end date from your Confirmation of Co-op Form
For Job Title, write the name of the job you accepted – i.e. Accounting Clerk
2. For “Hours of Training”, write the earliest and latest possible time of day you could be working – i.e. 8:00 a.m. to
6:00p.m.
3. For “Schedule of Training”, write in all possible days of work – i.e. Monday to Friday or Sunday to Sunday if applicable

Section C or D

1. If your employer is a WSIB employer (meaning they offer WSIB to their F/T employees), check part C
2. If your employer is not a WSIB employer, check part D
Note: You will most likely have to ask your employer if they are WSIB or not. They must be one or the other – you cannot
check both C and D

Section E
1. Training Participant – student signs
2. Work Placement Employer – Employer signs
3. Post Secondary Institution – Either your Co-op Advisor or a Co-op Assistant will sign when the form is returned
Note: Parent or Guardian signature is not applicable

Page 107 of 115

Special Note: Please do not forget to fill in “Date Completed” at the top of the form. This should be the date that you have the
form completed, signed and sent back to Sheridan. Please retain a copy of this form for yourself and offer a copy to your
employer as well.

Sending in your Form

1. Your form must be sent in on or before your first day of work. Hours earned will not be counted towards Co-op until
this form is returned to Sheridan
2. You may choose to fax your form in to the following numbers
a. Davis (905) 874-4346
b. Trafalgar (905) 815-4037
3. You may choose to scan and email your form back to me at the originating email address”

Additional Requirements
1. IF your employer is a Non-WSIB employer (part D checked), you will be covered under a private insurance from ACE
INA – please read the following documents:
a. ACE INA Policy: (to locate the Policy, scroll down the web page to the section on Insurance for Students on
Work Placements)
http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/Health%20
Insurance.aspx

b. Please sign and return the Acknowledgment entitled Acknowledgment of Insurance Coverage – ACE INA with
your “Work Education Placement Form (WEPA)”.

b. For Information on Reporting an Accident, refer to your Co-op Manual for detailed procedures
2. If your employer is a WSIB employer (part C checked), you will be covered under WSIB by the Ministry of Education
and no Acknowledgment is required.

Page 108 of 115

3A.2 Work Education Placement Agreement (WEPA) Form - in Canada & USA
Placement (outside Ontario)
The Ontario Ministry Training, Colleges & Universities is insistent that the following Work Education Placement
Agreement Form is completed.

In accordance with Co-op and Internship policy, “The Work Education Placement Agreement Form” and the
Acknowledgment entitled Acknowledgment of Insurance Coverage – ACE INA must be completed before your first
day of work for all unpaid/honorarium co-op/internship placement. Completion of this form ensures that insurance
coverage (WSIB or otherwise) is provided for the duration of the work term by the Ministry of Education.

Timely completion of this form is critical to ensure your hours are accurately counted. Hours earned will not be
counted towards Co-op until this form is returned to Sheridan Co-op Office.

The form is downloadable at:

http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/~/media/WF_02_SS
_Health_022/WorkEducationPlacementAgreementForm.ashx

In addition, please review the Reporting an Accident Procedures

_____________________________________________________________________________________________

Section A
1. Fill in all your personal information as requested
Under “Program”, write the name of your program – i.e. Business Admin., Accounting
2. Fill in all Employer information requested – i.e. name of company, name of Supervisor, address and contact
#
3. Fill in all Post Secondary Institution information as requested
Under “Post Secondary Institution”, write Sheridan Institute of Technology & Advanced Learning
Name of “Contact Person” will be your Student Advisor from Co-op
Section B
1. The “Period of Agreement” is your start date and end date from your Confirmation of Co-op Form
For Job Title, write the name of the job you accepted – i.e. Accounting Clerk
2. For “Hours of Training”, write the earliest and latest possible time of day you could be working – i.e. 8:00
a.m. to 6:00p.m.
3. For “Schedule of Training”, write in all possible days of work – i.e. Monday to Friday or Sunday to Sunday if
applicable

Section C or D (Because your placement is outside of Ontario but within Canada or the USA, complete
Section D)

1. Your employer is not a WSIB employer, check part D.

Section E
1. Training Participant – student signs
2. Work Placement Employer – Employer signs
3, Post Secondary Institution – Either your Co-op Advisor or a Co-op Assistant will sign when the form is
returned
Note: Parent or Guardian signature is not applicable
Special Note: Please do not forget to fill in “Date Completed” at the top of the form. This should be the date that
you have the form completed, signed and sent back to Sheridan. Please retain a copy of this form for yourself
and offer a copy to your employer as well.

Sending in your Form

1. Your form must be sent in on or before your first day of work. Hours earned will not be counted towards Co-
op until this form is returned to Sheridan
2. You may choose to fax your form in to the following numbers.

Page 109 of 115

 Davis (905) 874-4346
Trafalgar (905) 815-4037
3. You may choose to scan and email your form back to me at the originating email address”

Additional Requirements
1. Because your employer is a Non-WSIB employer (part D checked), you will be covered under a private
insurance from ACE INA – please read the following documents:
a. ACE INA Policy: (to locate the Policy, scroll down the web page to the section on Insurance for
Students on Work Placements)
http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/He
alth%20Insurance.aspx

b. Please sign and return the Acknowledgment entitled Acknowledgment of Insurance Coverage –
ACE INA with your “Work Education Placement Form (WEPA)”.

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3B Acknowledgment of Insurance Coverage – ACE INA Form

If a company in Ontario is not registered with WSIB, then the student in an unpaid placement will
automatically be covered under the private insurance policy offered by the company ACE INA as
described in the following website:
http://www1.sheridaninstitute.ca/Services/Student%20Support%20Services/Health%20Services/Health%20Insurance
.aspx
Since WSIB is not available outside of Ontario, ACE INA is also the coverage for a student working in
another province other than Ontario or in the USA.
Students are advised that this coverage is not as comprehensive as the coverage offered through WSIB
and the student may want to supplement the coverage through their Student Union or alternate insurer.
____________________________________________________________________________________
Please complete and return this form to the Co-op Assistant for your program. (Please Print)

I, ______________________________ have read and acknowledge receipt of the ACE INA Policy,
Student’s name
and understand that during my placement from:

_______________________________to:_____________________________ I will be working for a

Date Date

Non-WSIB company and will be covered by the ACE INA Insurance Company through the Ministry of
Education and Training in the event of a workplace accident. I acknowledge that there is a difference in
coverage offered by ACE INA compared to WSIB.
(Please print)
Name of Trainee: _______________________________________________________

Address:_______________________________________________________________

Signature of Trainee _____________________ Date ___________________________

Signature of Co-op Assistant_______________________________________________

Please note: In the event you change your address and/or name during your placement, you must sign a
new Acknowledgment Form
____________________________________________________________________________________
REPORTING AN ACCIDENT
For making a claim through ACE INA, again the Health Centre will assist the student with completing the ACE INA
Insurance form. If the student is making a further claim through the Sheridan Student Union Health and Dental Plan,
the student must first make a claim with ACE INA. The student can then submit a secondary claim with the Sheridan
Student Union Health and Dental Plan. The Sheridan SU will then coordinate coverage with ACE INA. NOTE: It is
important that this procedure be followed.

Freedom of Information and Protection of Privacy Act, 2002 – The information on this form is collected under the legal
authority of the Colleges and Universities Act, R.S.O. 1980, C.272, s5, RRO 1980, Reg. 640. This information is used
for Administrative purposes. For further information, please contact the Manager of Counseling, Disability and Health
Services, Sheridan Institute of Technology and Advanced Learning, 1430 Trafalgar Rd., Oakville, ON L6H 2L1, 905-
845-9430.

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3C Acknowledgment of Insurance Coverage on Self - Employed or Freelance Co-
op/Internship Form

Students who are working in an unpaid co-op or internship placement or are self-employed / freelance will be covered
only by the Sheridan Student Union Health and Dental Plan (as long as they did not opt out).

Please complete and return this form to the Co-op Assistant for your program.

I, ______________________________ have been informed of my coverage and understand that

Student’s name

during my placement from:___________________________________

Date
to:_________________________ I will be working as a self employed individual and as a result will
Date

not be covered under WSIB or ACE INA offered through the Ministry of Education. Instead I acknowledge I will be
covered under the Sheridan Union Student Plan unless otherwise “opted out” of the plan, in which case, I understand
that I am fully responsible for any insurance required. I have read and understand my coverage details through the
Sheridan Union Student Plan and acknowledge that I am responsible for any additional coverage needed.
(Please print)
Name of Trainee: _______________________________________________________

Address:_______________________________________________________________

Signature of Trainee _____________________ Date ___________________________

Signature of Co-op Assistant_______________________________________________

Please note: In the event you change your address and/or name during your placement, you must sign a new
Acknowledgment Form.
_____________________________________________________________________________________________

REPORTING AN ACCIDENT

For making a claim through Sheridan Student Union Health & Dental Plan please refer to www.ihaveaplan.ca

Freedom of Information and Protection of Privacy Act, 2002 – The information on this form is collected under the legal
authority of the Colleges and Universities Act, R.S.O. 1980, C.272, s5, RRO 1980, Reg. 640. This information is used
for administrative purposes. For further information, please contact the Manager of Counseling, Disability and Health
Services, Sheridan Institute of Technology and Advanced Learning, 1430 Trafalgar Rd., Oakville, ON L6H 2L1,
9058459430.

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3D Acknowledgment of Insurance Coverage - International - Outside of Canada and
the USA Form

Students who are working in an unpaid co-op or internship placement outside of Canada or the USA will be covered
only by the Sheridan Student Union Health and Dental Plan (as long as they did not opt out). The student may want
to investigate additional coverage. This coverage can also be used in conjunction with WSIB and/or ACE INA.

____________________________________________________________________________________
Please complete and return this form to the Co-op Assistant for your program.

I, ______________________________ have secured an international placement and have been

Student’s name
informed of my coverage and understand that during my placement

from:___________________________________to:_____________________________ I will not be

Date Date
covered under WSIB or ACE INA offered through the Ministry of Education. Instead, I acknowledge I will be covered
under the Sheridan Union Student Plan unless otherwise “opted out” of the plan, in which case, I understand that I
am fully responsible for any insurance required. I have read and understand my coverage details through the
Sheridan Union Student Plan and acknowledge that I am responsible for any additional coverage needed.

(Please print)
Name of Trainee: _______________________________________________________

Address:_______________________________________________________________

Signature of Trainee _____________________ Date ___________________________

Signature of Co-op Assistant_______________________________________________

Please note: In the event you change your address and/or name during your placement, you must sign a new
Acknowledgment Form.
____________________________________________________________________________________

REPORTING AN ACCIDENT
For making a claim through Sheridan Student Union Health & Dental Plan please refer to www.ihaveaplan.ca

Freedom of Information and Protection of Privacy Act, 2002 – The information on this form is collected under the legal
authority of the Colleges and Universities Act, R.S.O. 1980, C.272, s5, RRO 1980, Reg. 640. This information is used
for administrative purposes. For further information, please contact the Manager of Counseling, Disability and Health
Services, Sheridan Institute of Technology and Advanced Learning, 1430 Trafalgar Rd., Oakville, ON L6H 2L1, 905-
845-9430.

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3E Acknowledgment of Insurance Coverage for Paid Placement - Employer is not a
WSIB Participant

Students who are working in a paid co-op or internship placement AND WHERE THE EMPLOYER IN NOT A
PARTIPANT IN WSIB (This refers to any employer within Ontario) will be covered only by the Sheridan
Student Union Health and Dental Plan (as long as they did not opt out).
_____________________________________________________________________________________________
Please complete and return this form to the Co-op Assistant for your program.

I, ______________________________ have been informed of my coverage and understand that

Student’s name

during my placement from:___________________________________

Date
to:_________________________ I will be working on a paid placement whereby the employer has elected not to
participate in WSIB
Date

Result, I acknowledge I will be covered under the Sheridan Union Student Plan unless otherwise “opted out” of the
plan, in which case, I understand that I am fully responsible for any insurance required. I have read and understand
my coverage details through the Sheridan Union Student Plan and acknowledge that I am responsible for any
additional coverage needed.
(Please print)
Name of Trainee: _______________________________________________________

Address:_______________________________________________________________

Signature of Trainee _____________________ Date ___________________________

Signature of Co-op Assistant_______________________________________________

Please note: In the event you change your address and/or name during your placement, you must sign a new
Acknowledgment Form.
_____________________________________________________________________________________________

REPORTING AN ACCIDENT

For making a claim through Sheridan Student Union Health & Dental Plan please refer to www.ihavea.plan.ca

Freedom of Information and Protection of Privacy Act, 2002 – The information on this form is collected
under the legal authority of the Colleges and Universities Act, R.S.O. 1980, C.272, s5, RRO 1980, Reg.
640. This information is used for administrative purposes. For further information, please contact the
Manager of Counseling, Disability and Health Services, Sheridan Institute of Technology and Advanced
Learning, 1430 Trafalgar Rd., Oakville, ON L6H 2L1, 905-845-9430.

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Reporting an Accident/Incident/ Making a Claim
SHOULD AN ACCIDENT OCCUR?

1. The Co-op student should immediately report the accident/injury to their work term employer.

2. The Co-op student will then immediately call their Co-op Student Advisor to inform her of the
accident/incident. The Co-op Student Advisor will advise the Health Centre.

If the Student Advisor cannot be reached, the student should contact the Health Centre directly,

• Trafalgar Road Campus (905) 945-9430,ext. 2550 or

• Davis Campus (905) 459 7533, ext. 5153.)

3. The Health Centre will complete the following with the assistance of the student, employer and/or Co-op
Student Advisor:

I. WSIB employer – Form 7, “Sheridan Incident Report” and Ministry of Training, Colleges and Universities
Letter of Authorization, all within three days of the occurrence of an accident/incident ;

II. Non WSIB employer – Sheridan Incident Report and ACE INA Insurance form.

III. Ensure the student has a copy of the completed and signed Ontario Ministry of Training, Colleges
&Universities form entitled, “Work/Education Placement Agreement” which the student should have received at the
time one began the work term.

4. The Student Advisor, assisting in the complete of Form 7, “Sheridan Incident Report “, must ensure the Co-
op Office has a copy of the completed Form 7, “Sheridan Incident Report” which is kept with the student’s file.
Kirsten Ashall, Trafalgar, ext. 2023 is the keeper of this information.

MAKING A CLAIM

1. For making a claim through WSIB, the Health Centre will complete, with the assistance of the
student, Form 7. Students can make a claim with Sheridan Student Union Health and Dental Plan in
conjunction with their WSIB claim in order to obtain additional coverage if required.

2. For making a claim through ACE INA, again the Health Centre will assist the student with completing
the ACE INA Insurance form. If the student is making a further claim through the Sheridan Student
Union Health and Dental Plan, the student must first make a claim with ACE INA. The student can then
submit a secondary claim with the Sheridan Student Union Health and Dental Plan. The Sheridan SU
will then coordinate coverage with ACE INA. NOTE: It is important that this procedure be followed.

3. For making a claim through Sheridan Student Union Health & Dental Plan please refer to
www.ihaveaplan.ca. or call 1-866-358-4430 or visit them in the Student Union Centre at Trafalgar
Campus (SC203) or the Davis Campus (SC201)

Additional Information

• Claims being submitted under ACE INA or Sheridan Student Union Health & Dental Plan must be
accompanied by detailed receipts.

• Students will always be reimbursed in Canadian funds based on the current cost of the treatment within
Ontario.

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