R.R.
ISPAT (A UNIT OF GPIL)
RECRUITMENT POLICY
1. Concerned department informs the HR Department regarding their requirement for Manpower
and their justification for the same by duly filling up the “Manpower Requisition Form”.
2. On receipt of the manpower requirement form the concerned department, the HR Department
gets the final approval of the concerned authority for the recruitment of Manpower.
3. In case, the application for the required post are available in the HR data bank, these applications
after initial screening by the HR Dept. are forwarded to the concerned department head and/or
technical panel to select preferred candidates for interview.
o In case, the desired applications are not available in the HR data bank, the HR Dept. shall
contact the existing placement agencies and ask them to forward us few suitable
applications. On receipt of such applications, they are forwarded to the concerned
department head and/or technical panel to select preferred candidates for interview.
o Any referrals for open positions shall be duly communicated to the HR Department.
4. On receipt of the preferred candidatures from the concerned department, these candidates are
called for an In-person interview at the plant site.
o No conveyance provided for local candidates.
o Suitable conveyance is provided for candidates who are non-local.
5. The candidate coming for an interview are required to fill up the “Personal Data / Interview
Form” comprising of all required details such as their family background, educational
qualification, previous experience, relevant experience, training background, current & expected
salary, notice period / expected date of joining in case of selection, reimbursement of conveyance
form and other details. After completing the above formalities, the form along with a copy of
their resume and interview rating sheet are sent to the concerned department.
6. Once the candidate is rated and selected by the concerned HOD, the salary negotiations are done
by the HR Dept. within the salary range/budget (based on the applicant’s experience level,
designation and market range).
7. Once the salary packages are finalized, the candidate is issued a “Letter of Intent” with confirmed
“Date of Joining”.
8. The HR Department shall constantly be in touch with the candidates to avoid any scenario of
“Back-Out”.
9. Before the time of joining the HR Dept. shall complete the background verification process.
10. On the confirmed date of joining, the selected candidate shall report directly to the HR Dept.
where all the original certificates are verified and the joining formalities are taken care off.
11. Once these formalities are completed, a joining order is prepared and shared with the candidate
(duplicate copies to be signed by the HR and the candidate); assign bio-metric access and/or
prepare punching cards and entry in all manual registers.
12. The candidate is given an Induction Form and is provided safety training; then he/she is
introduced to authorized people and his/her reporting manager.
13. After the completion of Induction process, the candidate is handed over to the concerned
department.
14. The Appointment Letter shall be issued by the HR Dept. on the submissions of all documents /
completion of employee’s personnel file.
15. Once the employee completes the probation period, the HR Department issue the confirmation
letter after the Performance reviews by the Reporting Manager and/or the head of department.
Process Flowchart:
Preparing Job Shortlisting,
Establishing a
Vacancy Advertising Interviewing and
Vacancy
Specifications Selection
On-boarding and Induction Offer Background
Resource Process and Presentation and Checks /
Allocation Training Documentation Verifications
Checklist of Documents for Employee’s Personnel file:
Candidate Resume
Interview rating sheet
Copy of approval from the concerned department
Letter of Intent
Employee Information Form / Personal Data Form
Joining Report
Reference Declaration Form
Undertaking Form
PF Declaration Form
ESIC Declaration Form
Periodic Medical Examination Form
Induction schedule
All documents collected from the candidate as per the below list.
Documents to be collected from the candidate on his/her Date of Joining:
State Bank of India Account Number along with valid proof (mandatory)
ID and Address proof:
o Passport copy
o Aadhar Card
o Voter ID
o Driving License
o PAN Card
Educational Certificates (mandatory)
Any relevant / additional certifications
Professional References (mandatory)
Copy of Blood Group (mandatory)
Aadhar copies of family members who are to be enrolled for ESIC (mandatory)
