OH&S WORK PERMITS

STANDARDS OF PERFORMANCE

1. A survey to identify areas/tasks where work permits are required, and the type(s) of OH&S work
permit needed shall be conducted.

2. Requirements as stipulated in this standard, including precautionary measures taken, of work

permits shall be complied with by employees and other relevant parties at all times.
a. Where necessary, Business Unit shall develop standard operating procedures (SOPs) to
regulate work permits used in area of responsibility.

3. In general, work permits are required when employees are:

a. Performing a task(s) in a remote location or outside Company area (Refer to Standard:
Traveling or Working in Remote Locations).
b. Working with/around x-ray machines or other radioactive source(s) (Refer to Standard:
Permit to Work near Radiation Sources).
c. Working in areas where welding, brazing and arcing could cause a fire and/or explosion
(Refer to Standard: Hot Work Permit).
d. Entering/working for an excavation project (Refer to Standard: Excavation and Trenching
Permit).
e. Entering/Working on Permit-required Confined Space (Refer to Standard: Confined Space
Entry Permit).

4. Work permits are not transferable between shifts. When shift changes and the task(s) with permit
should be continued, the following steps shall be observed:
a. Prior to handing over the task being performed, Crew Supervisor (or the responsible
person of the permit) shall inform the next Crew Supervisor on the work status (intention,
hazards, and the start and completion of work).
b. Crew Supervisor that will continue the task(s) shall ensure the new work permit is
generated.

5. Training and awareness program relevant to work permits shall be completed by front-line
supervisors and employees.
a. Employee shall be trained in correct procedures while working under permit conditions.
b. Supervisors shall be trained in compliance, monitoring and control of permit.

6. Work permits shall not be issued nor the task be executed before all precautionary measure
conditions have been met.

7. During the execution of the task(s), copy of the work permit shall be retained by the person doing
the task (or team leader) for duration of the task(s).

8. Work permit documents shall be retained for a minimum of twelve (12) calendar months for
reference and potential audits.

9. All issued work permits shall be communicated to relevant parties.

10. Adequate supervision shall be exercised during execution of permit-required task, and any
shortcomings shall be immediately addressed.

11. Upon completion of the task, the work location shall be thoroughly inspected to certify that the
task has been safely completed and the workplace is safe.
PERMIT TO WORK NEAR RADIOACTIVE SOURCES
STANDARDS OF PERFORMANCE

1. Installation, maintenance and removal of radioactive sources shall only be carried out by assigned
Radiation Worker(s) approved by the Radiation Protection Officer.

2. Any task(s) to be performed in the proximity of radioactive source by Non Radiation Worker(s), a
permit shall be obtained through the following steps:
a. The Crew Supervisor fills out and signs off the permit form. See attachment: Permit to
Work near Radioactive Source.
b. The Crew Supervisor contacts Radiation Protection Officer to measure the radiation
level.
c. Radiation Protection Officer conducts measurement of the radiation level and
determines the minimum safe distance that non-radiation employees can work to.
d. When required, Radiation Protection Officer shuts off or de-energizes the radiation
source, and applies Lock-Out and Tag-Out (LOTO) procedures and then reevaluates the
minimum safe distance that employees can work in the proximity of radioactive source.
e. Barricading tape shall be installed around the de-energized radiation source to
delineate the minimum safe distance from the source. Only Radiation Worker or
Radiation Protection Officer is permitted to enter the barricaded area.
f. Radiation Protection Officer approves the permit, and documents it on his/her logbook.
The crew may commence their assigned task(s).
g. When the task is complete, relevant Crew Supervisor notifies the Radiation Protection
Officer.

3. Any deviations from the above steps shall be consulted to Radiation Protection Officer.
HOT WORK PERMIT
STANDARDS OF PERFORMANCE

GENERAL REQUIREMENTS

1. Hot Work Permit (HWP) shall be required for any operation involving open flames or heat
producing and/or sparks that can cause fire and explosion. This includes, but not limited to, hot
works that are performed in the following facilities:
a. Area where flammable and/or combustible liquid/material is being stored or dispensed;
b. Area with explosives;
c. Area with equipment lubrication and hydraulic systems;
d. Area with warehousing and combustible material storage;
e. Area for mill screening, machinery and equipment that contain or lined with flammable
and/or combustible products such as rubber and plastics;
f. All conveyor belts;
g. Electrical substations and MCC rooms; and
h. Areas where brazing, cutting, grinding, soldering, pipe thawing, torch-applied roofing,
and/or cad-welding is being executed.

2. A survey of work areas/facilities shall be conducted to determine designated “Hot Work Permit
(HWP) Areas” and to post permanent HWP signs accordingly.
a. Re-survey shall be conducted, at minimum per year, or when there is a change(s) on
facilities and/or equipment, to ensure that OH&S risks derived from hot works are
identified and managed.
b. Results of the survey/re-survey shall be documented and updated.

HOT WORK PERMIT TRAINING

3. Individuals involved in hot work(s), including Crew Supervision, shall have completed Hot Work
Permit Training.

4. Hot Work Permit Training shall comprise of:

a. General Hot Work Permit Training Module – This is required upon initial assignment and
refresher training required for every two (2) years.
b. Basic Fire Fighting Techniques Training – This is also required upon initial assignment and
refresher training required for every two (2) years.

PRECAUTIONARY MEASURES

5. All flammable and/or combustible materials within an eleven (11) meter radius of hot work shall
be removed. When cannot be removed, they shall be covered with flame curtains and a fire watch
must be appointed.

6. Floors and surfaces within an eleven (11) meter radius of the hot work area shall be swept free of
flammable and/or combustible dust and debris.
7. Combustible floors shall be kept wet, covered or protected with non-combustible material, or with
fire-retardant shields.

8. All openings or cracks in the walls, floors, or ducts that are potential travel passages for sparks,
heat and flames shall be covered.

9. An appropriate fire-fighting equipment shall be readily available, accessible and in a serviceable

condition.

10. Entire building smoke detection and alarms systems shall not be shut down to perform hot work.
If hot work must be performed near a smoke detector, the smoke detectors in the area of hot
work may be covered for the duration of hot work to prevent false alarms.

11. Automatic sprinkler systems shall not be shut down to perform hot work. If hot work must be
performed near a sprinkler head, then any applicable blockage shall be applied around the
sprinkler head to prevent accidental activation.

12. A Fire Watch with knowledge of fire-fighting techniques shall be appointed during performing hot
work and for the duration thirty (30) minutes after termination.

13. When required, atmosphere testing shall be conducted by trained personnel prior to permit
issuance or during the course of hot work to ensure no explosive gases are present.

14. Hot work shall not be initiated until all required precautionary measures as stipulated in the
permit form are taken.

PERMIT ISSUANCE

15. Hot Work Permit shall be carried out by using the Hot Work Permit Form. See attachment: Hot
Work Permit Form.

16. Commencement of hot work shall not begin until precautionary measures as indicated in the
permit form have been undertaken, and the permit form is signed off by the authorized person.

17. A Hot Work Permit is valid for one work shift and one task and a copy of the permit shall be posted
in the area of hot work for the duration of the activity.

18. Permit shall be no longer valid when the hot work is delayed for ninety (90) minutes or more.
EXCAVATION AND TRENCHING PERMIT
STANDARDS OF PERFORMANCE

1. Prior to commencing any excavation or trenching, Area/Project Owner shall be contacted and
advised of the proposed scope of work to determine:
a. Hazards associated with all underground installations and its perimeters, i.e. sewer,
telephone, water, fuel, electric and gas lines, and
b. Hazards associated with overhead utilities, due to the use of equipment.

2. Excavations and trenches as well as adjacent areas shall be inspected by a competent person:
a. after every rainfall;
b. as soil conditions change, and/or
c. as needed throughout the shift.

3. If there is evidence of possible slides or cave-ins, indications of failure of protective systems,

hazardous atmosphere or other hazardous conditions, necessary safety precautions shall be
taken before any additional work in that section of the excavation begins.

4. Employees shall not work in excavations where water is accumulating unless adequate
precautions have been taken to protect employees against the hazard posed by the water
accumulation.
a. If water accumulation is controlled or prevented by water removal equipment, the
removal activities shall be monitored by the competent person to ensure proper
operation.

5. If the stability of buildings or walls is endangered by an excavation or trench, shoring, bracing or

underpinning shall be provided.

6. Excavations and trenches that are adjacent to back filled excavations or trenches or which are
subject to vibrations from road traffic or the operation of machinery (e.g. shovels, derrick,
cranes and trucks) shall be secured by a support system, shield system or other protective
equipment (e.g. sheet piled, shored and braced).

7. Employees working inside the excavations shall be protected from excavated or other materials
or equipment that could pose a hazard by falling or rolling into excavations. Protection shall be
provided:
a. by placing and keeping such materials or equipment at least two (2) feet (60.96 cm)
from the edges of the excavation, or
b. by the use of retaining devices that are sufficient to prevent materials or equipment
from falling or rolling into excavation, or
c. by a combination of both.

8. Means of Safe Access:

a. Trenches with four (4) feet (1.22 m) or more in depth, ladders, steps, ramps or other
safe means of access and egress shall be provided and located at intervals of
twentyfive (25) feet (7.62 m) or less of lateral travel.
b. If ladder is used, the ladder will extend three (3) feet (91.44 cm) above the original
surface of the ground and shall be secured.
 c. Walkways, ramps or bridges with standard guardrails shall be provided at all
excavations and trenches where employees are required or permitted to cross over.
The crossing shall be made of tightly secured uniformly sized planking.

9. Equipment Used:
a. When mobile equipment of any type is used or permitted to operate adjacent to
excavations or trenches, barricades or “stop” logs shall be provided. All wells, pits,
shaft or other similar ground fall hazards shall be barricaded or covered.
b. No one will be allowed under suspended loads or near vehicle/equipment being
operated. Employees exposed to vehicular traffic operating in the area of
excavations or trenches shall wear reflective vest.
c. No digging, lifting or hauling equipment shall be operated within five (5) feet (1.52
m) of the edge of an excavation unless approved by a Competent Person or
professional engineer.

10. Protection of Employees:

a. Each employee working in an excavation or trench shall be protected from cave-ins
by an adequate protective system.
b. Protective systems shall have the capacity to resist all loads that are intended or
could reasonably be expected to be applied or transmitted to the system.
c. Sides, slopes and faces of all excavations shall be scaled, benched, rock-bolted, wire
meshed or secured by some other equally elective means.
i. Installed trench shields may be used instead of shoring or sloping.
ii. Such boxes or shields shall be of strength at least equivalent to the sheeting
or shoring that would be required in the face of the nature of the soil or
materials which the trench is made.
d. The requirements below for the appropriate option shall be followed and properly
documented. Exception to these include:
i. Excavations that are made entirely in stable rock (natural solid mineral
matter that can be excavated with vertical sides and remain intact while
exposed). First it shall be classified by a competent person.
ii. Excavations that are less than five (5) feet (1.52 m) in depth where
examination of the ground by a competent person provides no indication of
a potential cave-in.

11. Soil Classification:

a. When using protective systems requiring soil classification each soil and rock deposit
shall be classified by a competent person as:
i. Stable rock
ii. Type A
iii. Type B, or
iv. Type C.
b. The classification shall be made on the results of at least one (1) visual and at least
one (1) manual analysis conducted by a competent person using acceptable visual
and manual classification techniques.
c. The manual test consists of soil plastic, dry strength, thumb penetration, pocket
penetrometer or results from a hand operated shear vane.
 d. The test shall be documented utilizing the attached form signed and dated by the
competent person

12. Sloping and Benching System:

a. In the absence of shoring, the slopes and configurations or sloping and benching
system for excavation with 5 to 20 feet (1.52 to 6.09 m) in depth must be
constructed in accordance with the following requirements

b. Simple slope excavations in Type A soil and which are twelve (12) feet (3.67 m) or less
in depth shall have a maximum allowable slope of 1/2Horizontal:1Vertical (63º) are
open twenty-four (24) hours or less (short term).
c. Simple slope excavations in Type A soil, which are open twenty-four (24) hours or less
(short term) and which are greater than twelve (12) feet (3.67 m) depth shall be
3/4H:1V (53º).
d. The soil shall be classified as Type A by the competent person. The required permit
and classification shall be filed on the project.
e. No soil classification is required if 1½H: 1V or thirty-four degree (34º) slope is used a
soil classification must be made. The excavation must comply with applicable OSHA
1926 standards.

13. Support System:

a. Design of support system, shield systems and other protective systems shall be
constructed in accordance with applicable OSHA 1926 Standards.
b. Any deviations from this stipulation shall be with an approval from a competent
person and BU Head.

14. Permit:
a. Excavation and Trenching Permit (see attached template) shall be completed for all
excavations other than those utilizing the 1½ foot (45.72 cm) horizontal to 1 foot
(30.48 cm) vertical (34º) slope

15. Record Keeping:

a. Original copy of approved permit shall be kept near the excavation area for a quick
reference.
b. A copy of all completed Excavation and Trenching Permits shall be retained for one
(1) year.
IJIN PENGGALIAN DAN PEMARITAN / EXCAVATION AND TRENCHING PERMIT
CONFINED SPACE ENTRY PERMIT
STANDARDS OF PERFORMANCE

1. Surveys shall be undertaken for areas/facilities and/or equipment to determine if confined space
entry permit is required.
a. A Baseline Survey shall be conducted to determine if an area, space, facility or
equipment is considered a confined space by utilizing form CS-A as described on
Attachment – Confined Space Survey Form.
i. For Confined Spaces that do not present any hazards an entry permit is not
required.
ii. For Confined Spaces considered Permit-Required, a document of Confined Space
Hazard Identification as indicated in the form CS-B shall be developed. See
Attachment – Confined Space Hazard Identification.
b. The completed form CS-B shall be used for the following actions:
i. Briefing the crew/individuals prior to entry.
ii. Filling in the PRCS form CS-C. See Attachment 10.3 – Confined Space Entry
Permit Form.
iii. Noting precautionary measures (such as LOTO, Hot Work Permit, Pre-Ops Check,
atmosphere tests, etc.).

Note:

The completed CS-B form shall be maintained for at least twelve (12) months or until
the next re-survey of confined space, unless there is a change(s) on the identified
confined space in terms of hazards and/or risks.

2. Administrative controls as stipulated below shall be in place to ensure the safety of employees
entering the permit-required confined spaces.
a. Confined Space Training for Employees and Supervisors, and other individuals involved.
b. Appropriate signage to warn against unauthorized entries, in pictogram or Bahasa
Indonesia and English. Signs shall be posted at all entrances to the confined space.
c. Demarcation line(s), to distinguish dangerous and non-dangerous space/area.
d. Assignment of Attendant outside of the confined space to monitor activities and to
provide appropriate assistance should an emergency state emerges. The attendants
shall be equipped with appropriate communication mean(s) in order to be able to
communicate with personnel in the confined space.
e. Provide appropriate PPE and other equipment for safe entry and require employees to
use it.
f. Implement procedures for summoning rescue and emergency services, and preventing
unauthorized personnel from attempting rescue.

3. Re-evaluation of confined spaces shall be carried out at least every one (1) year or when there is
a change(s) of the structure/facility or any other potential hazards affecting them.