PROPOSED LEAVE POLICY
Objective
To provide an opportunity to the Individuals to re – energize
themselves and to take care of unexpected exigency and illness.
Privileged Leaves Employees are eligible for paid personal days .
Personal days may be used at the employee’s discretion for
religious holidays and personal matters. Personal days not used
by the end of the year will be paid out to the employee in the
final paycheck.
Sick Days Sick days are provided for illness of the employee,
their spouse or children. Employees should use their personal
days or vacation day’s non-illness related time off. All full-time
employees will receive sick days.
Casual Leave: Casual leaves are provided to the employees for
any personal work or any contingency. All full-time employees
will receive sick days.
Eligibility
The annual cycle for the purpose of leave will be the Calendar
year (Jan to Dec)
The following types of leave are applicable to the Individuals:
Privilege Leave – 15 days for every completed year of service.
Sick Leave – 7 days per financial year
Casual Leave – 7 days per financial year
Transfer leave – 3 days
Maternity / Adoption Leave – 12 weeks
Norms
Sanction/ Approval of leave is at the discretion of the HOD
Individual must apply for leave on the prescribed (leave
application form) and obtain approval from department head.
Unauthorized or Unsanctioned leave will be treated as “absence”
/ “Leave without Pay”.
In case of absence due to sickness, the individual should inform
their department head.
In case of leave exceeding over 10 days, Corporate HR should be
informed.
In case an individual is absent without any information/
abandoned the work till 7 days the HR will send a written
communication by Regd AD to the concerned to report or
forward valid reasons.
Absence of any intimation from employees end even after 7 days
of sending of the notice would be treated as a case of
disassociation.
Exceptions
Leave in excess of entitlement would only be granted by the MD
PRIVILEGE LEAVE
Entitlement
15 days per completed year (Jan – Dec) of service pro-rata basis,
to be credited only on 1st Jan of the subsequent year.
Norms
Holidays and weekly off may be prefixed or suffixed.
The minimum unit of availing PL would be 3 days and maximum
30 days. In excess of this the Leave will be sanctioned by HR/MD.
The PL can be granted only 3 times in a year.
PL of more than 5 days must have a prior approval from the HOD
with a minimum notice of 7 days.
Holidays and weekly off falling during the period of leave will be
counted as leave.
Individuals will be entitled to carry forward PL upto 180 days as
on 1st Jan for each year
PL account beyond 180 days shall lapse. That is once the ceiling
of 180 days is reached, no further leave is credited to the
account of the Individual during the entire year.
No PL will be allowed during the Notice Period required in case of
resignation.
This leave can be en cashed up to 180 days only at the time of
full and final settlement.
Procedure & Responsibility
Application for leave will be made on the leave application form
available at the Front Office. The HOD will approve the leave on
the Application Form itself.
SICK LEAVE
Entitlement
7 Days per completed year (Jan – Dec) of service except the ones
covered under ESI
Any individual who joins during the year, SL will be credited on
pro rata basis at the time of joining.
Norms
Sick Leave cannot be taken for more than 2 days at a stretch
unless supported by a Medical Certificate.
Sick Leave in excess of entitlement will offset against the PL
balance.(with prior approval of the MD)
Incase leave for sickness is required even beyond the SL & PL
entitlement then the individual is eligible of being on leave for
the next 30 days on ½ pay (supported by documentary proof).
The MD will approve the above.
Individuals will be entitled to carry forward SL up to 30 days as
on 1st Jan for each year
SL account beyond 30 days shall lapse. That is once the ceiling is
reached, no further leave is credited to the account of the
Individual during the entire year.
Cannot be prefixed or suffixed with PL or CL.
Procedure & Responsibility
Leave has to be applied on the Leave Application Format with
approval at least 24 hrs prior if possible.
CASUAL LEAVE
Entitlement
7 Days per completed year (Jan – Dec) of service.
Any individual who joins during the year, SL will be credited on
pro rata basis at the time of joining.
Norms
Can be Prefixed or Suffixed with a weekly off. But not with a PL or
a SL
CL cannot be carried forward
An individual will not be granted more then 2 CL at a stretch
An individual will be marked a ½ day casual incase he or she
reaches late to the office as per the reporting time.
Procedure & Responsibility
The individual must take the CL on the prescribed Application
Form. This leave must be taken only in dire case or Urgency
TRANSFER LEAVE
Eligibility
Individuals who are being transferred from one location to
another on a different or similar job assignment.
A maximum of 3 days can be availed.
Norms
It has to be availed at one stretch
It can be availed within three months of transfer to the new
location otherwise it will lapse
It can neither be accumulated nor carried forward
Travel time from point to point is not a part of this leave.
Procedure & Responsibility
Leave has to be applied on the application form and duly
approved by the HOD with clear instructions whether its Pre or
Post Transfer.
The date of joining at the new location will be clearly mentioned
in the Transfer Letter
Exception
This leave is not applicable on Deputation & short Period transfer
