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Club Meeting Agenda Template

The document provides a sample agenda outline for a club or organization meeting following parliamentary procedures. The agenda includes typical sections like call to order, roll call/attendance, adoption of the agenda, approval of previous meeting minutes, unfinished and new business, officer and committee reports, announcements, scheduling the next meeting, and adjournment. Basic Roberts Rules of Order procedures are also summarized, such as how motions are made, seconded, discussed, and voted on during the meeting.

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Marcy Miller
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174 views2 pages

Club Meeting Agenda Template

The document provides a sample agenda outline for a club or organization meeting following parliamentary procedures. The agenda includes typical sections like call to order, roll call/attendance, adoption of the agenda, approval of previous meeting minutes, unfinished and new business, officer and committee reports, announcements, scheduling the next meeting, and adjournment. Basic Roberts Rules of Order procedures are also summarized, such as how motions are made, seconded, discussed, and voted on during the meeting.

Uploaded by

Marcy Miller
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

SAMPLE

AGENDA
Instructions: Parliamentary procedures (Robert’s Rules of Order) is a set of rules used by
groups to conduct business in an effective and orderly manner. Below is a typical example:


(NAME OF CLUB)
AGENDA



1. Call to Order (time started)

2. Roll Call (or distribute attendance sheet)

3. Adopt Today’s Agenda

4. Approve Minutes of Previous Meeting (date)

5. Unfinished Business:

6. New Business:

7. Reports:
Officers-
President
Treasurer
Inter-Club Council Representative
Committees

8. Concerns/Announcements

9. Date/place of next meeting

10. Adjournment (time ended)
Basic Roberts Rules Of Order
For use for reference during meetings
AGENDAS
TYPICAL LANGUAGE USED BY
PERSON RUNNING MEETING
HANDLING MOTIONS
Call To Order “I call this meeting to order” Member says, “I move
that….”. Another member
“Will the secretary please do roll seconds the motion, or
Roll Call call?”
“We have a quorum. Will the
chair asks, “is there a
second?”
secretary please read the minutes of
Chair states motion and
the last meeting”
asks for discussion.
“Are there any corrections to the Members enter into a
Reading & Approval minutes?” debate. Make of motion
“If there are no corrections, the has first right of floor.
of Minutes minutes stand approved”. Debate only on merits of
motion.
“We’ll now move to the officer’s Debate is closed when no
Reports of Officers reports. Will the treasurer, Jane Doe members seek further
discussion.
please read/submit their report.
Chair puts motion to vote.
“Are there any questions concerning
Chair announces results of
the treasurer’s report? (if none) Will vote.
the Vice President now give their
report?

“We’ll now move on to unfinished


Unfinished Business business. At the last meeting…”

New Business “The meeting is now open for new


business”
“It has been moved and seconded
that…...is there any further
discussion?”
“We will now vote on that motion
that...All in favor say “Aye”. All
opposed say “Nay”. The motion has
passed.

Announcements “Are there any announcements?” The


next meeting will be held on…….”

Adjournment “May I please have a motion to


adjourn the meeting?”

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