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ACCOUNTANT GENERAL
AZAD GOVT: OF THE STATE OF JAMMU AND KASHMIR
Employee Master File Creation Form
FILLING THE FORM
One form is to be filled in for each employee of Govt, Servant. The form may be filled in by the officer/ 
p y , y y /
government servant himself/herself or by D.D.O of his department on his/her behalf. It must be carefully 
noted that the data collected through this form will serve as the foundation of the computerized payroll 
system. Any discrepancy in the data at this stage may cause problems for the government servant 
concerned. Which may be difficult to rectify latter? It is, therefore, extremely necessary and important that 
the data supplied on this form is correct, accurate and complete. The government servant concerned will 
p pp y g y
himself/herself be responsible for supplying any incorrect data.
FOLLOWING INSTRUCTIONS MUST BE FOLLOWED WHILE FILLING THIS FORM.
1 The form must be filled in only in English and legible handwriting.
2 Only ball point must be used for writing on this form.
3 Cutting, scoring off and over writing must be completely avoided.
4 Nothing should be written outside the given squares.
5 Each square should contain only one character or digit.
6 Old and new National Identity Card No. will be used in the computer to identify each Govt. Servant.
Therefore, while writing this extra care must be excercised to ensure correct recording. Attestted
photocopy of ID Card should be enclosed with this form.
7 All alphabetic information must be written in BLOCK LETTERS and from left-hand side to write-hand
side, starting from the extreme left square of the entry. Any square that remains unused towards the
right-hand side of the entry must be left blank.

Name
Last Name
A Y U B K H A N
First Name
S A R D A R M U H A M M A D

8 Numeric information must be written from write-hand side. Any square that remain unused towards the
left-hand side of the entry must be filled with zeros e.g.

Amount Date
0 0 0 0 7 8 6 2 2 / 1 4 / 1 9 8 5

01 Office of The

02 For the Month of / 20

03 DDO Code (Cost Center) 04 DDO Description

Person No. (to be assigned by AG office)

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Personal Data - Infotype 0002 06 Current Govt.

05 Date of Entry of Form (DD/MM/YYYY) K AJK Govt. 07 Employee Group
/ / C AJK Council

08 Employee Grade (Sub-Group) 09 Employees NIC Number.

10 DOB (DD/MM/YYYY) 11 Date of Entry into Govt. Service (DD/MM/YYYY)

/ / / /

12 Reason for Action Personal No to be assigned by AG Office

13 Title
Mr. Miss. Ms. Mrs.

14 Last Name

15 First Name

16 Father's/Husband's Name

17 District of Domicile 18 Marital Status

19 City of Birth 20 Date of Marriage/Since (If Applicable) DD/YY/MMMM

/ /

21 Province of Domicile 22 No of Dependents

23 Nationality 24 Religion

Organisational Assignment - infotype 0001

25 DDO Code (Cost Center) 26 DDO Code (Fund Center)

27 District (Sub Area) 28 Contract Government

AJ&K Government AJ&K Council

29 Position 30 Designation
g
Gazetted Non-Gazetted

31 Ministry (Organisation Unit) 32 Fund Section

33 Payroll Section 34 Buckle No.

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Present/Permanent Address - Infotype 0006

35 C/O Present Address

36 House No. / Street

37 Postal Code 38 City 39 District

40 Province / region 41 Contact No. 42 Company Housing

Yes NO

43 C/O Permanent Address

44 House No. / Street

45 Postal Code 46 City 47 District

48 Province / region 49 Contact No. 50 Company Housing

Yes NO

Basic Pay - Infotype 0008

51 Payscale Type 52 BPS Year (Pay Scale Area) 53 Grade (Pay Scale Group)

54 Pay Scale level

55 Pays
Wage Type Description Amount

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56 Leaves - Infotype 2001

Code Description Balance Code Description Balance

Bank Detail - Infotype 0009

57 Bank Branch (Bank Key) 58 Postal Code

59 City 60 Bank Account No. 61 Payment Method

GP Fund Subscription - Infotype 0057

62 GPF Wage Type 63 GPF Subscription

GP Fund - Infotype
yp 9202
64 Interest Applied: Yes NO
65 GPF Balance 66 GPF Balance Date (DD/MM/YYYY 67 Old GPF Account No.
/ /

Create Date Specification - Infotype 00041 (DD/YY/MMMM)

68 Date Appointed as Gazetted Officer 69 Suspension Date
/ / / /

70 Expiry of Adhoc/Contract date

/ /

Internal Data - Infotypen 0032

71 Previous Personal No./Old NIC No 72 National Tax No. 73 Leave Without Pay

74 Cash Center :

Family Information - Infotype 0021 (75)

S.No. Relation - 1 Last Name -2 First Name -3 Nominee - 4 Gender -5 DOB- 6
1
2
3
4

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5
6
7
8
9
10
S.No. City of Birth- 7 Nationality -8 %age of Share-9 Employee type-10 Other Nationality-11
1
2
3
4
5
6
7
8
9
10
Note -Continue Sr. No. of 1st Table with 2nd Table

Recurring Payments (Allowances) - Infotype 0014

76 Wage Type
W T Description
D i ti A
Amount
t

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Recurring Payments (Deductions) - Infotype 0014

77 Wage Type Description Amount

Payroll Status - Infotype 0003

78 Salary Status Sart Payment Stop Payment

Employee Signature Drawing & Disbursing Officer

Auditor (PR- ) Asstt: Accounts Officer (PR- ) Accounts Officer (PR- )

Entered By Verified BY

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General Instructions
A This form is to be used at the time of hiring of a new employee.

B This form can also be used at the time of hiring a GP Fund only employee.

C Dates are to be included in the following format: For example: To Inpute 1 January 2002 use 01/01/2002

D For List of Codes please refer to List of Codes provided to support these Input Forms

E As a general rule where the following is seen:

The boxes imply that there is a code that go into the field. The Description will follow on the line provided. For Example:

DDO Code (Cost Center)

M Z 0 1 2 2 SHEIKH KHALIFA BIN ZAID HOSPITAL, (CMH)

CODE DESCRIPTION

Specific Instructions:

1 Add the office name : e.g. DISTRICT SPORTS OFFICE MUZAFFARABAD

2 Add the effective month e.g. October. 3 Refer to List # 3 from the Lists of Codes .

4 Enter the Description of the DDO Code.

5 Enter Date when this Information is entered in the computer in DAO/AG Office.

6 Refer to List # 1 from the Lists of Codes 7 Refer to List # 2 from the Lists of Codes

8 Self Explanatory 9 Self Explanatory

10 Date of Birth 11 Self Explanatory

12 Refer to List # 3 from the Lists of Codes 13 Self Explanatory

14 Enter your last name: e.g. Name is Mr. Javed Saleem Arif, Last Name will be : Saleem Arif

15 Enter your first name: Using the above example, First Name will be :Javed

16 Full Father's or Husband's Name 17 Self Explanatory e.g. Kotli

18 Self Explanatory. Options can be Single, Married, Widow, Divorced, Unknown

19 Self Explanatory e.g. Muzaffarabad. 20 If applicable when did an employee get married.

21 Refer to List # 4 from the Lists of Codes 22 Self Explanatory

23 Self Explanatory e.g. Pakistani 24 Self Explanatory e.g. Islam

25 Write DDO Codes 26 Write DDO Codes

27 Refer to List # 5 from the Lists of Codes 28 Tick the appropriate Contract with a Government.

29 Tick the approprate Code 30 Refer to List # 6 from the Lists of Codes or write designation

31 Refer to List # 7 from the Lists of Codes 32 Write concerened fund section (GPF Section = 001)

33 Write payroll/GA Section, e.g. (PR-II = 002) 34 In case of Civil Armed Forces write Buckle Number.

35 Self
S lf Explanatory
E l t 36 Self
S lf E
Explanatory
l t

37 Self Explanatory 38 Self Explanatory

39 Self Explanatory 40 Self Explanatory

41 Add Phone Number here 42 Self Explanatory (Government Accomodation)

43 Self Explanatory 44 Self Explanatory

45 Self Explanatory 46 Self Explanatory

47 Self Explanatory 48 Self Explanatory

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49 Add Phone Number here 50 Self Explanatory (Government Accomodation)

51 Refer to List # 8 from the Lists of Codes 52 Refer to List # 9 from the Lists of Codes

53 Self Explanatory 54 Self Explanatory (Stage of the Grade)

55 Wage Type : Refer to List #10 from the Lists of Codes Add Description using the list. And Enter the Amount in Rupees

56 Refer to List # 11 from the list enclosed with these instructions.

57 Write Bank/Branch name with codes. List No. 14 58 Self Explanatory

59 Self Explanatory 60 Enter Employee Bank Account Number here.

61 Refer to List #12 from the Lists of Codes 62 Refer to List #13 from the Lists of Codes.

63 This is an Amount Column as shown in List #13 64 Self Explanatory.

65 This is an Amount Column for GPF Balance, Be verified from GPF Section.

66 Date on which this balance exists.

67 Old GP Fund Account Number is a 11 digit GP Fund Number.

68 Self Explanatory 69 Self Explanatory

70 Self Explanatory 71 Self Explanatory

72 Self Explanatory 73 Self Explanatory

74 Self Explanatory 75 Enter Nominee/Family Info here

76 Wage Type : Refer to List #15 from the Lists of Codes or Write Description of the Allowance and Enter the Amount

77 Wage Type : Refer to List #15 from the Lists of Codes or Write Description of the Allowance and Enter the Amount

78 Self Explanatory.

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