Unit 2 Project 1
Running Head: UNIT 2 PROJECT
Unit 2 Project
Brandon Lehmann
Kaplan University
Unit 2 Project 2
Unit 2 Project
Russell / Lehmann Wedding
Project Charter
Project Name: Russell / Lehmann Wedding
Project Manager: Brandon Lehmann
Date: February 14, 2011
Project Justification:
This project will plan all aspects of the wedding of Christopher Russell and Nicole Lehmann.
The project will include the ceremony and the reception. This approach ensures that all of the
requirements for a successful wedding are met. This project is being undertaken to prove that a
big brother can indeed help with the planning of his sister's wedding.
Overview of Deliverables:
1.0 WEDDING CEREMONY VENUE
2.0 RECEPTION VENUE
3.0 WEDDING PARTY
4.0 OFFICATE
5.0 WEDDING COLORS
6.0 GUEST LIST
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7.0 INVITATIONS
8.0 WARDROBES
9.0 PLAN WEDDING CEREMONY
10.0 FOOD SERVICE
11.0 BAKED GOODS
12.0 ENTERTAINMENT
13.0 DECOR
14.0 MARRIAGE LICENSE
15.0 EXECUTE WEDDING CEREMONY
16.0 EXECUTE RECEPTION
Specific Project Objectives and Success Criteria:
A. The project goal is to hold the wedding and reception of Christopher Russell and Nicole
Lehmann on October 15th, 2011.
B. The Project Manager "PM" Brandon Lehmann will be responsible for providing the sponsors
Christopher Russell ("Groom") and Nicole Lehmann ("Bride") with the project status on a
weekly basis.
1. Cost
a. The wedding and reception will be completed with a budget of $10.000.00
dollars.
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b. The costs will be further refined as project resources and cost estimates are
provided for contracted services.
2. Quality
a. The wedding will be planned according to all specifications of the Bride and
Groom.
b. All deliverables stated shall be inspected by the Bride and Groom before they are
secured for the ceremony or reception.
c. Risk management shall be address by the Bride, Groom, and PM.
d. The goal is that the Bride and Groom enjoy their ceremony and reception and it
provide enjoyable memories for years to come.
Primary Stakeholders and Roles:
Name Role Responsibilities / Authority
Christopher Russell Signoff Charter / Project Responsibilities:
Sponsor Approval of project
completion and closure.
Procurement of monetary
funds.
Authority:
None - According to the Bride
Nicole Lehmann Signoff Charter / Project Responsibilities:
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Sponsor Approval of project
completion and closure.
Procurement of monetary
funds.
Authority:
Authorize changes and any
corrections to be taken.
Brandon Lehmann Project Manager / Signoff Responsibilities:
Charter Coordinate all aspects of the
project.
Ensure that deliverables are
completed within budget and
on time.
Report progress of the project
to the stakeholders and
identify any risks.
Coordinate contractors to
ensure proper completion of
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the project.
Authority:
Contract negotiations for
services.
Communicate with the
stakeholders concerning any
issues.
Key Constraints:
1. The Bride does not currently have all funds procured for the project.
2. The project must be completed by October 15th, 2011.
3. Estimated budget is not to exceed $10,000.00 dollars.
4. The guest list must not exceed 250 participants.
Key assumptions:
1. The Bride and Groom have preselected the date and it cannot be changed.
2. The Bride and Groom will not back out of the wedding.
3. That the project can be completed by October 15th, 2011 within the estimated budget
of $10,000.00.
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Signatures
The following people agree that the above information is accurate:
Project Team Members:
Brandon Lehmann _____________________________________________________
Project Sponsor(s):
Nicole Lehmann ____________________________________________________
Christopher Russell ____________________________________________________
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Russell / Lehmann Wedding
Work Breakdown Structure
Project Overview:
The project team is managing the wedding and reception for Christopher Russell and Nicole
Lehmann. The goal is to complete the wedding to the specifications of the couple and provide
them with an enjoyable and stress free wedding.
Wedding Components and Steps:
1.0 WEDDING CEREMONY VENUE
2.0 RECEPTION VENUE
3.0 WEDDING PARTY
4.0 OFFICATE
5.0 WEDDING COLORS
6.0 GUEST LIST
7.0 INVITATIONS
8.0 WARDROBES
9.0 PLAN WEDDING CEREMONY
10.0 FOOD SERVICE
11.0 BAKED GOODS
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12.0 ENTERTAINMENT
13.0 DECOR
14.0 MARRIAGE LICENSE
15.0 EXECUTE WEDDING CEREMONY
16.0 EXECUTE RECEPTION
High-Level Work Packages:
1.0 WEDDING CEREMONY VENUE
1.1 Gather input from couple as to possible locations
1.2 Research availability of provided locations in regards to wedding date
1.3 Book the venue for the date and time required
1.4 Confirm booking
2.0 RECEPTION VENUE
2.1 Gather input from couple as to possible locations
2.2 Research availability of provided locations in regards to the wedding date
2.3 Book the venue for the date and time required
2.4 Confirm booking
3.0 WEDDING PARTY
3.1 Gather the list of possible wedding party members from the couple
3.2 Contact the wedding party candidates to confirm their participation
3.3 Match the groomsmen to the bridesmaids
3.4 Provide the wedding party with schedules and requirements
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4.0 OFFICATE
4.1 Determine religious affiliations (if any) the couple might have
4.2 Gather list of possible officiates
4.3 Research the availability of each officiate
4.4 Determine any requirements for the couples to use each officiate
4.4.1 Assess the feasibility of any requirements to use an officiate
4.4.2 Complete any requirements for use of selected officiate
4.5 Book the officiate for the wedding date
4.5.1 Secure a backup officiate
5.0 WEDDING COLORS
5.1 Gather input from the bride and groom regarding possible color schemes
5.2 Select the color palette for wardrobe and decorations
6.0 GUEST LIST
6.1 Gather list of possible guests from the couple
6.2 Verify that list does not exceed 250 attendees
6.3 Distribute invitations to all attendees on the guest list
6.4 Process RSVP information from each of the guests
6.5 Determine if assigned seating will be used
6.5.1 If so, consult with couple on seating arrangements
6.5.2 Create assigned seating chart
7.0 INVITATIONS
7.1 Gather the input from the couple regarding possible stationary.
7.2 Create mock up designs of invitations
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7.3 Acquire approval from couple for printing
7.4 Have the invitations printed
7.5 Address and mail all invitations to the guests from 6.0
8.0 WARDROBES
8.1 Wedding Dress
8.1.1 Locate wedding dress
8.1.2 Procure wedding dress
8.1.3 Alter wedding dress as required
8.1.4 Store wedding dress in a safe and secure place
8.1.5 Alter wedding dress as required no less than two weeks before
wedding date
8.2 Tuxedos
8.2.1 Gather input from couple as to the style of tuxedo
8.2.2 Locate suitable rental agencies
8.2.3 Select appropriate rental agency
8.2.4 Arrange billing requirements with the rental agency
8.2.5 Notify the groomsmen of location to provide tuxedos
8.2.5 Groomsmen must be fitted for tuxedos
8.2.6 Verify groomsmen have been fitted for tuxedos
8.2.7 Pick up all tuxedos at once
8.2.8 Deliver tuxedos to groomsmen at preparation location
8.2.9 Teach groomsmen how to tie a Windsor knot
8.2.9.1 Give up and tie it for them
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8.3 Bridesmaid Dresses
8.3.1 Gather input from couple as to the style of dresses
8.3.2 Locate suitable retailer
8.3.3 Locate suitable dress
8.3.4 Arrange billing requirements with the retailer if possible
8.3.4.1 Reimburse bridesmaids if contract with retailer is not
possible
8.3.5 Notify bridesmaids as to the retailer for their dress
8.3.6 Verify bridesmaids have been fitted for dresses
8.3.7 Have retailer make alterations as needed
8.3.8 Verify that bridesmaids have picked up all dresses
9.0 PLAN WEDDING CEREMONY
9.1 Consult with couple and officiate as to possible ceremony styles
9.2 Select ceremony type
9.3 Review ceremony proceedings with bridal party and officiate
9.4 Determine if couple will write their own vows
9.4.1 Verify the couple has written their vows
9.4.2 Secure grooms vows and keep in secure location
9.5 Write rough outline of ceremony program
9.6 Print ceremony program
9.7 Distribute ceremony program to bridal party and officiate
9.8 Execute wedding rehearsal
9.8.1 Convince bride and groom everything will go as planned
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9.8.1 Secure groom using any means necessary
10.0 FOOD SERVICE
10.1 Determine couples preference for reception menu
10.2 Research possible catering companies that meet the couples specifications
10.3 Verify caterer available on the wedding date
10.4 Arrange meeting for couple with the caterers to discuss menu
10.5 Request quote from caterers for menu based upon 250 guests + bridal party
10.5.1 Negotiate price and terms
10.6 Select caterer
10.7 Book caterer for the wedding date
10.8 Confirm caterer is prepared for reception
11.0 BAKED GOODS
11.1 Gather couple input concerning wedding cake
11.2 Research bakeries to determine possible retail locations
11.3 Contact bakeries to arrange tasting of cake and frosting
11.4 Select baker
11.5 Place order with baker -- Specify date for cake
11.6 Pickup cake
11.7 Ensure the cake makes it safely to the reception venue
11.8 Keep the cake safe
11.9 Cut the cake
11.10 Distribute the cake to reception guests
12.0 ENTERTAINMENT
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12.1 Gather couple input concerning entertainment types
12.2 Research available entertainers -- Clowns, DJs, Live Band
12.3 Verify entertainer availability
12.4 Arrange for meeting between couple and entertainer for selection
12.5 Select entertainer
12.6 Book entertainer for wedding date
12.7 Verify entertainer booking
12.8 Settle bill with entertainer
13.0 DECOR
13.1 Flowers
13.1 Gather couple input regarding flower selection
13.2 Locate suitable florist to provide flowers
13.3 Gather examples of possible arrangements
13.4 Consult couple on arrangement selection
13.5 Gather quotes for selected arrangements
13.5.1 Negotiate pricing
13.6 Place arrangement orders
13.7 Confirm arrangement orders
13.8 Pickup flower arrangements
13.2 Dining Tables / Cloths
13.2.1 Gather couple input
13.2.2 Locate example cloths
13.2.3 Verify cloths will fit tables at reception venues
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13.2.4 Present cloths for selection to the couple
13.2.5 Order selected cloths
13.2.6 Place cloths on tables
13.2.7 Decorate tables as specified
13.2.8 Place name placards on tables
14.0 MARRIAGE LICENSE
14.1 Take couple to county office to apply for marriage license
14.2 Submit application for marriage license
14.3 Secure marriage license for officiate signature upon receipt
14.4 At wedding ceremony have officiate sign marriage license
14.5 Submit copy of signed marriage license to county
15.0 EXECUTE WEDDING CEREMONY
15.1 Secure bridal party
15.2 Verify that everyone knows the program
15.3 Return wedding vows to groom
15.4 Resolve any wedding day jitters
15.6 Perform wedding according to plan
15.7 Celebrate
16.0 EXECUTE RECEPTION
16.1 Set up reception venue at least 5 hours before reception time
16.2 Contact service vendors to verify they are coming
16.3 Verify service vendors have arrived and are set up
16.4 Greet bridal party and guests
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16.5 Dispense food per catering arrangements
16.6 Cut and distribute cake
16.7 Dance the night away
16.8 Farewell to bride and groom
16.9 Kick everyone out and commence clean up operations
16.9.1 Those left behind must help with clean up
16.9.2 Restore reception venue to original state
16.9.3 Collect venue deposit
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Questions from Discussion Board
1. What are the deliverables?
Please see the overview of deliverables starting on page 2 of this document for the list of
deliverables.
2. What are the tasks? The subtasks? The work packages?
Please see the Work Breakdown Structure starting on page 8 of this document for the list of
tasks, subtasks, and work packages for this project.
3. Would any of the activities listed exceed 80 man-hours of effort?
Task 4.4.2 titled Complete any requirements for use of selected officiate, task 8.1.1 titled Locate
wedding dress, and task 9.8.1 titled Convince bride and groom everything will go as planned
could all potentially exceed 80 man-hours.
4. How do you know if you've decomposed your WBS activities far enough?
I believe I have included all of the required tasks for the completion of the project. I believe each
task can be accomplished by one person (except where required), can be easily marked off as
complete, and the activities listed are small enough to allow for accurate time estimation.
5. Does the information given allow for control of the project?
I believe I have broken the project down and defined the scope of the project enough to form a
baseline level of control. Activities and requirements may be altered, added, or removed during
the project cycle and the WBS and project charter will reflect any changes.
