Equipment Rental Agreement Template

This Equipment Rental Agreement (the “Agreement”) is made and entered on [DATE]
(the “Effective Date”) by and between [NAME OF LESSOR] (the “Lessor”) legally
conducting business within the State of [STATE]; and [NAME OF LESSEE] (the
“Lessee”); collectively referred to herein as the “Parties.”

1. EQUIPMENT SUBJECT TO LEASE. The Lessor shall rent the equipment listed
herein to the Lessee whom must adhere to the terms and conditions within this Agreement.

[DESCRIPTION OF EQUIPMENT TO BE LEASED]

PandaTip: Use this section to enter specific information regarding the equipment to be
leased. It is recommended to always include a detailed description of the equipment and
any equipment attachments provided to the customer.

2. PAYMENT TERMS. The rental fee is based on a rate of [WRITTEN DOLLAR

AMOUNT] dollars ($[NUMERICAL DOLLAR AMOUNT]) per day, plus any additional
fees incurred. Additional charges shall be added in the event the equipment is damaged,
missing any parts, or returned later than [DATE AND TIME]. All charges shall
commence from the Effective Date of this Agreement. Lessee shall pay to the Lessor an
additional service charge of [WRITTEN DOLLAR AMOUNT] dollars ($[NUMERICAL
DOLLAR AMOUNT]) per day for each day the equipment has not been returned, in
addition to the daily rental fee. Lessor shall invoice the client on a [TIME PERIOD] basis
and all invoices are due upon receipt.

PandaTip: This agreement has been written in a manner such that the equipment is rented
on a per day rate and for an extended amount of time. Each state sets a maximum “late
fee” charge allowed; therefore, it’s recommended to ensure the specific state laws comply
with the additional charges.

3. RETURNED CHECKS. The Lessee shall be charged [WRITTEN DOLLAR

AMOUNT] dollars ($[NUMERICAL DOLLAR AMOUNT]) for each check that is
returned to the Lessor for insufficient funds.

PandaTip: Each state sets a maximum fee allowed to be charged against a check returned
to a consumer for insufficient funds. Verify the fee charged to the Lessor is compliant
with state laws.

4. SECURITY DEPOSIT. In addition to the rental fee, the Lessee shall pay a security
deposit of [WRITTEN DOLLAR AMOUNT] dollars ($[NUMERICAL DOLLAR
AMOUNT]) prior to receiving any equipment and at the time this Agreement is
signed. This deposit shall be returned to the Lessee upon termination of this Agreement,
subject to the option of the Lessor to apply it against any charges or damages
incurred. Any amounts refundable to the Lessee shall be paid at the time this Equipment
Rental Agreement is terminated. The security deposit shall bear interest at an annual rate
of [PERCENTAGE RATE]% from the date paid to the Lessor until the date refunded,
based on the total amount of the security deposit.

PandaTip: Each state sets their own laws on what is to be considered the minimum
allowed “interest fee”. Ensure the interest fee charged is compliant with state laws.

5. LEASE TERM. This Equipment Rental Agreement shall begin on the above Effective
Date and shall terminate on [DATE], unless otherwise terminated in a manner consistent
within these terms. At the end of the Lease term, the Lessee shall be obligated to return
the equipment to the Lessor at the Lessee’s expense.

6. LOCATION. The equipment shall be located at [CUSTOMER ADDRESS] during the

term of this Agreement, and shall not be removed from that location without the Lessor’s
prior written consent.

7. CARE AND OPERATION. The equipment may only be used and operated in a
careful and proper manner. Its use must comply with all laws, ordinances, and regulations
relating to the possession, use, or maintenance of the equipment, including registration
and/or licensing requirements, if any.

8. INSURANCE. The Lessee shall insure the equipment in an amount of at least

[WRITTEN DOLLAR AMOUNT] dollars ($[NUMERICAL DOLLAR AMOUNT]).

PandaTip: Each state has specific insurance laws on mandatory, minimum insurance
coverage. Be sure to check state laws to ensure compliance with this section. If you
cannot locate such laws or are unsure, it’s recommended to contact an attorney within your
state.

9. TAXES & FEES. During the term of this Equipment Rental Agreement, the Lessee
shall pay all applicable taxes, assessments, and license and registration fees on the
equipment.

PandaTip: Each state has their own tax percentages and fee amounts. Ensure to research
and verify state laws to be compliant with this section.

10. ALTERATIONS. Lessee shall make no alterations to the equipment without prior
written consent of the Lessor. All alterations shall be property of the Lessor and subject to
the term within. Lessor shall have the right to inspect the equipment during Lessee’s
normal business hours upon request.

11. MAINTENANCE AND REPAIR. The Lessee shall maintain at the Lessee’s cost,
the equipment in good repair and operating condition, allowing for reasonable wear and
tear. Such costs shall include labor, material, parts, and similar items.

12. OPTION TO RENEW. If the Lessee is not in default upon the expiration of this
lease, the Lessee shall the option to renew this Lease for a similar term on such terms as
the Parties agree upon.
13. DEFAULT. The occurrence of any of the following shall constitute a default under
this Agreement:

a. The failure to make a required payment under this Agreement when due.

b. The violation of any other provision or requirement that is not corrected within [TIME
FRAME] day(s) after written notice of the violation is given.

c. The insolvency or bankruptcy of the Lessee.

14. LIMITATION OF LIABILITY. TO THE MAXIMUM EXTENT PERMITTED

UNDER APPLICABLE LAW, LESSOR SHALL NOT BE LIABLE TO LESSEE, AND
LESSEE COVENANTS THAT IT SHALL NOT ASSERT A CLAIM AGAINST
LESSOR, UNDER ANY LEGAL THEORY, WHETHER IN AN ACTION BASED ON
A CONTRACT, NEGLIGENCE, TORT, STRICT LIABILITY, OR OTHERWISE
PROVIDED BY STATUTE OR LAW, (i) FOR ANY INCIDENTAL, SPECIAL,
EXEMPLARY, CONSEQUENTIAL, OR STATUTORY DAMAGES, OR ANY
DAMAGES RESULTING FROM LOST PROFITS, INTERRUPTION OF BUSINESS,
OR LOSS OF GOODWILL, EVEN IF LESSOR HAD BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, OR (ii) FOR DAMAGES RELATED TO OR
ARISING OUT OF THIS AGREEMENT IN AN AMOUNT THAT EXCEEDS THE
FEES ACTUALLY PAID BY LESSOR UNDER THIS AGREEMENT. LESSEE
HEREBY WAIVES ANY CLAIM THAT THESE EXCLUSIONS DEPRIVE IT OF AN
ADEQUATE REMEDY OR CAUSE THIS AGREEMENT TO FAIL OF ITS
ESSENTIAL PURPOSE. PARTIES, HEREBY ACKNOWLEDGE AND AGREE THAT
ANY WARRANTY DISCLAIMERS AND LIMITATION OF LIABILITY
PROVISIONS SET FORTH ABOVE HAVE BEEN NEGOTIATED AND ARE
FUNDAMENTAL ELEMENTS OF BASIS OF THIS AGREEMENT.

15. DISPUTE RESOLUTION. This Agreement and any dispute relating to this
Agreement shall be governed by and interpreted in accordance within the law and Parties
irrevocably agree that the courts within the State of [STATE] shall have exclusive
jurisdiction to settle any dispute which may arise out of, under, or in connection with the
Agreement, regardless of individual party location. Parties irrevocably submit to the
exclusive jurisdiction of the federal and state courts located within the State of [STATE].

16. INDEMNITY. Lessee agrees to indemnify and hold Lessor, its subsidiaries, affiliates,
and respective officers, agents, partners and employees, harmless from any loss, liability,
demand, claim or legal proceedings brought or threatened, including expenses suffered or
incurred arising out of Lessee use of the equipment, the functionality of the equipment, or
any violation of this Agreement.

PandaTip: For example, this section covers the Lessor in the event the equipment
malfunctions and the Lessee losses production costs, time, materials, etc… The Lessee
cannot then in turn file suit against the Lessor for damages due to the faulty equipment.
17. SEVERABILITY. In the event, that any portion of this Agreement is held to be
unenforceable, the unenforceable portion shall be amended to reflect, to the greatest extent
permitted under applicable law, the original intent of the Parties, and the remainder of the
provisions shall remain in full force and effect.

18. WAIVER. Either party’s failure to insist upon strict performance of any provision of
this Agreement shall not be construed as a waiver of that or any other of its rights
hereunder at any later date or time.

19. FORCE MAJEURE. With the exception of any payment obligations, neither Party
shall be liable for failing to perform its obligations hereunder (other than payment
obligations) were delayed or hindered by war, riots, embargoes, strikes or acts of its
vendors or suppliers, accidents, acts of God, or any other event beyond its reasonable
control.

20. SURVIVAL. All terms and provisions of this Agreement that should by their nature
survive the termination shall so survive.

21. ENTIRE AGREEMENT. This Agreement, including any exhibits attached hereto
and made part hereof, constitutes the entire agreement between Lessor and Lessee with
respect of the subject matter hereof. This Agreement supersedes any prior agreements,
representations, or dealings between the Parties.

IN WITNESS WHEREOF, the Parties hereto have executed this Equipment Rental
Agreement by a duly authorized representative effective as of the date set forth at the top
of this Agreement.

[EQUIPMENT COMPANY NAME]

_________________________________ ______________

[NAME], [TITLE] [DATE]

[LESSEE NAME]

_________________________________ ______________

[NAME], [TITLE] [DATE]