Direct Auction (Without adopting RFX) creation process
Access the link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
Enter the User id and password
SRM Landing page/POWL
Click on the “Purchasing” folder. And click on the “Sourcing” option on the left.
Click on “Auction” under the “Create Documents” option
Select the Auction type as “ZRTA – Reverse Auction”
Enter the details on the Auction page.
Start Date
End Date
Bid Validation: Customer – Specific Rule
Remaining time trigger
Extension period
Click on the Search icon in the "Product Id" field to search for the materials
Enter the Product id or search by using various options.
Then click on “Search” to display results
To add the material item, Click on the square box next to the Product id
Item added.
Enter the "Quantity"
In the "Delivery Date" field, enter the date in the format DD.MM.YYYY
Note: You can use the icon in the filled to select the date.
Go to the “Bidders” tab. In order to add supplier, Click “search for bidder” > Select “From Internal
directory”
Search for the bidder > Select and click “Add Selected Bidder”
Bidder Added
Click “Publish”
Auction Published
Click on “Auction” for the Purchaser’s view of the Live Auction cockpit
Item details and Bidders participating in the bid are visible.
The “Chat and System Messages” window lets the Purchaser Chat with the participants on a common
platform.
Enter the text and click “Send”
Message posted
The “Extend” button can be used by the Purchaser to extend the Auction End time.
Auction - Bidder Process
Log in as Supplier – KINLEY
Access the link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
Enter the User id and password
Click on the arrowhead to display the options
Select “RFx and Auctions”
Go to the Auctions “All” query
Click on “Refresh” to update the queue
Click on the Auction number
Click on “Live Auction”
Click “Run”
To submit a Bid, Enter the Bid Price and click “Send”
Click “Yes” to Confirm the submission
The bid is rejected, since the Bid Price quoted does not follow the condition of Bid decrement amount of
50 INR
Bid Price 950 INR. Bid submitted successfully.
Bid submitted by Bidder# 2
The Best bid shows the least price quoted
Bid submitted by Bidder# 3
The Automatic Extensions details are maintained at the time of Auction creation
Example:
Remaining Time Trigger: 5
Extension period: 6
When a bidder submits a bid in the within the last 5 min, the Auction is extend by 6 minutes
Auction time extended
The Bidders will not be able to see the name/Price quoted by other Bidders
Auction Ended
Auction - Bid Comparison
Click on the “Purchasing” folder. And click on the “Sourcing” option on the left.
Click on the Auction number
Click on "Bids and Awards"
Go to the “Bid Comparison” tab
Click "Compare all RFx responses"
Expand the Header and Item labels to check the details.
Click on "Download Response comparison"
Save or open the file
Once the Bid response comparison is done. You can award a bid.
Click on the bidder number in the “Bid Activity” tab
Opens the bid in display mode
Click “Edit”.
Click “Accept”
Click the Refresh icon
Click "Create Purchase Order"
Select the PO type as “ZOTP – Open Tender PO” and the click “Create Purchase Order”
PO created
Now, close the Bid display page and go to the Display Auction page. Go to the “Tracking” tab and click on
the Purchase Order number
PO displayed in a new window. Click Edit to make the fields editable.
The fields in the PO are now editable.
Update the details in the “Overview” tab and key in all the mandatory details. (Most of the details will
automatically be fetched from the preceding documents.
Enter the storage location for all the line items
Go to the “Account Assignment” tab. Select the line and click “Details”
Select the “Account assignment Category” and fill in the details
Account Assignment details entered.
Enter the “DOP clause” and “Release group” in the Header tab > General data
The Approval tab will display the list of Approvers
The “Tracking” tab will display the list of Preceding and follow on documents
Click on “Check” to ensure, there is no error. Click “Order”
Then, click “Refresh”
PO is now in “Awaiting approval” status.
PO will be now routed through the approval process. Need to be approved at each step before it is sent
released to the supplier.
PO Approval Process
Login to the SRM Portal. Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
1st Approver user name: TDAEE Password: Genco123
SRM landing page
Go to the “Home” folder > “Work Overview” option on the left.
Click on the “Refresh” icon to update the queue.
Work items that are pending decisions are displayed. Click on the Work item that need to be reviewed.
The PO is displayed in a new window and is in “Awaiting Approval” status. Click on “Approve”
PO is now approved by the first approver
It is now sent to the 2nd Approver’s queue.
Login with each of the approver derived in the Workflow. See the “Approval” Tab in the RFx screen for
the list of approvers.
RFx is approved by all the Approvers. Now, the Status is updated to “Published”
PO copy transferred to ECC
Creation of Purchase Order Response
Login to SUS. Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
User name: TESTSUPPLIER Password: Genco123
Click on the “Purchase Orders” folder.
Once the Purchase Order is approved and transferred to SUS, The supplier will be able to create a
Purchase Order response.
Click on the Purchase order number
Click on “Process”
Enter the required details. Add Comments in the “Message to Purchaser” field.
Click on “Confirm All items” and enter Quantity
Then click on “Send”
Purchase Order response created successfully. The Purchase Order response number is transferred to
SRM
Confirm Purchase Order Response by the Purchaser
Login to the SRM portal.
Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
User name: NSKTPSPE
Password: Genco123
Click on the “Purchasing” folder and then go to the Purchasing option on the left.
Then click on the Purchase Order number
Click on the “Tracking tab”. POR is available in this tab
Click on the Purchase Order response number
On the POR display screen, click on “Confirm Response”
POR accepted by the Purchaser.
Creation of ASN
Login to SUS.
Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
User name: TESTSUPPLIER
Password: Genco123
Click on the “Purchase Orders” folder. Click on the Purchase Order number.
Click “Create ASN”
Update the required details:
Means of Transportation
Transportation ID code
Bill of Lading
Click “Propose Outstanding quantity”
Update the Quantity that can be delivered
Once all the required details are entered, click “Goods Delivered to Recipient”
ASN created successfully
ASN Posted in ECQ 300
ASN number is transferred to ECC and is updated in the “Confirmations” tab
Confirmation creation
Login to SRM. Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
User name: NSKTPSPE
Password: Genco123
Click on the “Purchasing” folder and then go to the Purchasing option on the left. click on “All” in the
“Confirmations” query
Search for the PO to create Confirmation. Enter the PO number and click “Search”
Once the result is displayed, select the line and click “Continue”
Create Confirmation page is displayed.
Enter the “Confirmation name” and “Reference Document” in the Overview tab.
In the Header tab, enter the “Material Received on”, “Challan Date”, “Bill of Lading”, “Weight” and
“Material received at” field.
Update the quantity to be confirmed. Click “Confirm”
Click “Yes” in the prompt
Confirmation created successfully.
GR posted in ECC in the “Purchase Order History” tab
Click on the “Quantity” tab
Quality inspection process
Click on the GR number in ECC
Click on the “Quantity” tab.
Click on “InspLot” for the Inspection Lot number.
Go to Tcode QA32
Click on the Dynamic selection icon
Click on “Inspection Lot” folder
Click on “Inspection Lot”
Enter the inspection Lot number in the field and execute
Click on “Results”
Update the results
Result updated. Click the select all icon and click on the lock icon.
Click “Accept”
Click Save
Click on the Refresh icon.
Click on Usage Decision(UD).
change the UD code to “ACC”
Enter quantity. Click Save
Click Refresh
Transfer confirmation to SUS
In ECQ 300, go to SE38. Execute program ZRPODDELVRY
Fill in the details as shown in the screenshot below. Then execute.
Idoc created
Now change the execution mode to “Send IDOCs” and execute
Accept GR by the Supplier
Login to SUS. (SRQ 210)
Link: http://srmepqa.hec.mahagenco.in:50000/irj/portal
User name: TESTSUPPLIER
Password: Genco123
Go to the “Notification from Purchaser” folder. Click on the GR number
Click “Accept”
Invoice Creation by the Supplier
GR accepted.
Now, inorder to create Invoice, go to the “Notification from Purchaser” folder
Click on the GR number from the list
Click on “Create Invoice”
Update the “Message from Purchaser” and click “Send”
Invoice updated in the “Purchase Order History” tab in ECC.
**End Of Document**
