Welcome

to Grab for
Business

Administrator User Guide

Grab for Business [Link]/business 1
Visit [Link]/business for more information.
 Overview

View all Trips

View details of your employees’ trips
& download, schedule statements.

1. Manage your Employees

Add, remove, edit employee details.
Designate group administrators. 1
2. Set up Payment Options
Apply for a corporate (monthly) billing or
add a credit card (coming soon!)
2
3. Set up Travel Policies
Control group rides with multiple permissions 3
(time, day, location, vehicle service, per trip)

4. Manage Trip Settings

Enable Trip Code Field or Trip 4
Description as Mandatory / Optional.
Set up Trip Code Field as Trip Voucher
field. 5
Update Company Profile
Manage your Company Account
Details.
Grab for Business
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[Link]/business
 Account Set Up

1 2 3 4 END

Click on the Rerouted to a web You will be prompted to Login via

verification link portal. Create a link your Grab App to be [Link].
sent to your work password. able to tag your rides to Complete your company
email by Grab. This is required for your corporate account. & administrator details
subsequent logins. This is optional for
administrators.
You can skip verification
and verify later. Grab for Business
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[Link]/business
 General Guide
Manage Employees
Tools for Adding Employees
Search Tools Employee Activation Status Upload CSV: For uploading multiple
These are the various types of activation status per employee. employees at once
You can search by name, email
Pending = not yet verified email. Add Manually: For uploading one
address, employee ID or by groups*
Verified = verified email but not connected to Grab app. employee at a time
*Group is a way for you to group
Connected = Verified email & connected to the Grab app More info on next page.
employees together by teams.
This is also illustrated under “Status” for every employee detail.

Export Employee List (CSV)

Deactivate Employees User Type (3 Types)

You can deactivate employees by selecting one or multiple Company Admin = Have control over all groups & employees.
employees. This means that the employee is disconnected Group Admin = Have control over selected groups (assigned)
from the account and can’t take rides. User = No admin control
To Re-Activate: Please search for deactivated employees, Tip: You can bulk add or add manually all employees with user type as “Company Admin” or
select them and the re-activation button will appear. “User” linked to groups first before you change specific “Company Admins” to “Group Admins”. 4
 Adding Employees
Manage Employees
1 Go to “Employees” + click on “Upload CSV” or “Add Manually” 4 Add Employee (Manual)
You can add
employee
manually and
assign them to
existing
employee
2 Bulk Upload. Click on “Upload CSV” groups you
have created or
create a new
group.

3 Fill up the CSV Template (Bulk Upload)

• Please remove the sample data and input your company data.
• Keep columns empty if you have nothing to input.
Grab for Business
• First 2 columns (name, email) are compulsory. 5
[Link]/business
• Groups is an additional column that you can use to label the departments, teams.
 Editing Employees Details
Manage Employees
1 Search for Employees under Status “Pending” if you wish resend invitation link details

2 For activated Employees, search by status For pending Employees, search by status “Pending”.
“Connected”. Tap on any Employee in this list. Tap on any Employee in this list.

• You can edit their details in • You can edit their details in
here. here.

• You can re-assign them to a • You can re-assign them to a

different employee group different employee group

• You can assign them an • You can also click on “resend

administrative role by clicking verification email” to resend
on “User Type”. them a verification email. The
verification link expires after 7
days.

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Manage Employees: Admin Types & Functionalities
Functionalities Company Admin Group Admin

Administrative Control Yes

Create / Remove Admins ( Add/Remove/Edit Group Admins for
Nominate Group Admins Employee Groups they manage)

Manage Employees/Group Admins

Edit | Add | Delete (Can’t Create Groups) Yes

View Trips Details (Only for Employee Groups they manage)

Download Trip Details

Schedule Trip Statements Yes
(Company Level)
Edit Policies
Fleet | Day | Time | Location

Add/Edit Payment
Corporate Billing
View access only
Manage Settings
Trip Code | Trip Description | Tag

Edit Company Profile

Manage Payments
Corporate Billing is our pay-end-month model for companies.
1 Click on Payments. Grab will invoice you monthly with 15-30 days credit terms.
Extra administrative fees, min spend per month apply.
There are 2 options; Apply for Only for intra-country spend.
2 Corporate Billing or Add your
Corporate Credit Card.

3 If you have picked Corporate Billing,

submit your Company’s Billing and
Person-in-Charge details online (next
slide) for more details.
You will receive an automated
email with more information on
the list of documents you are
required to submit (varies per
country application).

4 If you have picked Corporate

Credit Card option, simply fill up
your Credit card details and
assign this option to your
employees.
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Manage Payments: Corporate Billing

Please ensure that you

have filled up the right
details before you click on
submit for approval.

In some countries,
Taxation ID or number is
required. Please input this
in if it’s part of invoicing
requirements.

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Manage Payments: Corporate Billing
1 Check on your billing approval status under “Payments”

2 Once status is updated to “Active”, your account is activated. You can assign it to eligible employee groups.

3 Ensure that your employees have linked their Grab accounts and their Grab Mobile Application is updated to v4.41 (latest
version). Refresh their apps and they can see the tag management page and payment page with a Corporate Billing option.

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[Link]/business
Manage Payments: Corporate Card
Mandatory details must be
filled up and completed
correctly.

If 3D is enabled, there will

be a redirect to
authorization page. Please
enable pop up in your
browser.

Pre-authorization amounts
will be charged only for
credit checks purposes.

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Manage Payments: Corporate Card
Once the card is
successfully added, you
can assign different
employee groups to this
payment option so that
employees within these
groups can use this
payment method for
business rides.

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Manage Policies
1 Click on “Policies”. These policies are optional.

2 Time Policy

This policy allows you to set the day and time period of which employees are permitted
to take business rides. Once you have set the policy, you can choose the employee
groups that you wish to assign to.

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[Link]/business
Manage Policies
3 Location Policy 4 Vehicle Type Policy

This policy allows you to set locations which permits your This policy allows you to set vehicle types
employees to ride to and from the set of locations. (e.g. Economy GrabCar, GrabTaxi) that
your employees can take.
Once you have set the policy, you can choose the employee
groups that you wish to assign to. Grab for Business
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[Link]/business
 Manage Policies: Trip Voucher Code

5 Trip Voucher Code

Under “Policies”, you can generate trip

voucher codes that you can issue to
your employees to grant permission per
ride.

Voucher codes can be generated online

anytime, 2 months ahead.

Note: You must have

configured this under
“Settings” (Refer to Slide 18)
first.
Each trip voucher code permits them to a single ride permission only. They will
still need to choose payment options to charge directly to the company.

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Manage Policies: Trip Voucher Code
Overview of functionalities

Grab for Business

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[Link]/business
Manage Policies: Trip Voucher Code
Step by step guide to get started!

Grab for Business

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[Link]/business
Manage Trip Settings
Manage the way your employee travels by controlling trip code and trip description settings.

Grab for Business

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[Link]/business
Manage Trips Statements

Under Statement Preferences, you can

configure monthly consolidated statements for
your company’s trips or your own business
trips that are automatically emailed to your
work email.

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Trip Statement Sample (PDF)
F

Grab Company
Details (Based on
the country of Company
origin of this Details (based
company account) on your
Company Profile
Details)
Summary of Trips
(in various currencies) Tip: Under
Company Name
field, input [Tax
Registration
Number] for it to
come up on this
statement.
Trip Details

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