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Physical Count Report for PPE

This document provides instructions for completing a form to report the results of a physical count of property, plant, and equipment. The form collects information like the type of asset, date, responsible officer, description, assigned number, quantity on hand, and any shortages or overages when compared to records. The form is used to report counts of assets by type like equipment, vehicles, and furniture. It should be prepared yearly in triplicate, certified by an inventory committee, and submitted to the auditor by January 31 each year.

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Wattz Chan
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473 views1 page

Physical Count Report for PPE

This document provides instructions for completing a form to report the results of a physical count of property, plant, and equipment. The form collects information like the type of asset, date, responsible officer, description, assigned number, quantity on hand, and any shortages or overages when compared to records. The form is used to report counts of assets by type like equipment, vehicles, and furniture. It should be prepared yearly in triplicate, certified by an inventory committee, and submitted to the auditor by January 31 each year.

Uploaded by

Wattz Chan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
  • Report Instructions

REPORT ON THE PHYSICAL COUNT OF PROPERTY PLANT AND EQUIPMENT

Instructions

A. This form shall be accomplished as follows:


1. Type of Property, Plant and Equipment (PPE) – property, plant and equipment account name
such as Heavy Equipment, Technical and Scientific Equipment, Motor Vehicle, Office Equipment,
Furniture & Fixtures, etc.
2. Date – date as of a given date
3. Name of Accountable Officer – name of the accountable officer
4. Official Designation – official designation of the accountable officer
5. Agency/Office – branch or office where the accountable officer is assigned
6. Date of Assumption – first day of assumption of the duties and responsibilities as accountable
officer
7. Article – type of item or article e.g. personal computer, printer, filing cabinet, etc.
8. Description – brief description of the article/item e.g. Acer, monitor for personal computer,
Epson for printer, etc.
9. Property Number – assigned property number by the Supply and Property Unit
10. Unit of measure – e.g. piece, set, etc.
11. Unit Value – cost per quantity unit
12. Balance per Card – quantity of items or articles appearing in the Property, Plant and
Equipment Ledger Card
13. On Hand per Count – quantity of items or articles per physical count
14. Shortage/Overage – excess of the quantity and total value of items or articles per Property,
Plant and Equipment Ledger Card over that of the physical count or vice versa
15. Remarks – whereabouts, conditions, and other relevant information relative to property,
plant and equipment

B. This form shall be used to report on the physical count of property, plant and equipment by type
such as Heavy Equipment, Technical and Scientific Equipment, Motor Vehicles, Office
Equipment, Furniture and Fixtures, etc. which are owned by the agency.

C. This shall be prepared yearly in three (3) copies and shall be certified correct by the Inventory
Committee and approved by the Head of the Agency. This shall be distributed as follows:
Original – Accounting Unit
Duplicate – Supply and Property Unit
Triplicate – Inventory Committee file

D. It shall be submitted to the Auditor concerned not later than January 31 of each year.

REPORT ON THE PHYSICAL COUNT OF PROPERTY PLANT AND EQUIPMENT Instructions A. This form shall be accomplished as follows: 1

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