PRACTICAL NO.

12

OBJECTIVE : To understand the creation of slides in MS Powerpoint

THEORY :

Getting started with PowerPoint 2007 you will notice that there are many similar features to previous
versions. You will also notice that there are many new features that you’ll be able to utilize. There
are three features that you should remember as you work within PowerPoint 2007: the Microsoft
Office Button, the Quick Access Toolbar, and the Ribbon. The function of these features will be more
fully explored below.

Presentations
A presentation is a collection of data and information that is to be delivered to a specific audience. A
PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics,
tables, sound and video. This collection can run automatically or can be controlled by a presenter.

Microsoft Office Button

The Microsoft Office Button performs many of the functions that were located in the File menu of
older versions of PowerPoint. This button allows you to create a new presentation, Open an existing
presentation, save and save as, print, send, or close.

Ribbon
The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Design,
Animations, Slide Show, Review and View. Each tab is divided into groups. The groups are logical
collections of features designed to perform function that you will utilize in developing or editing your
PowerPoint slides.
Commonly utilized features are displayed on the Ribbon. To view additional features within each
group, click the arrow at the bottom right corner of each group.

Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing

Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros

Quick Access Toolbar

The quick access toolbar is a customizable toolbar that contains commands that you may want to
use. You can place the quick access toolbar above or below the ribbon. To change the location of the
quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon.

You can also add items to the quick access toolbar. Right click on any item in the Office Button or the
Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.
Navigation
Navigation through the slides can be accomplished through the Slide Navigation menu on the left side
of the screen. Also, an outline appears from materials that have been entered in the presentation. To
access the outline, click the outline tab

Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group
allows you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout
Master, and Notes Master.

New Presentation
You can start a new presentation from a blank slide, a template, existing presentations, or a Word
outline. To create a new presentation from a blank slide:

 Click the Microsoft Office Button

 Click New

 Click Blank Presentation

To create a new presentation from a template:

 Click the Microsoft Office Button

 Click New

 Click Installed Templates or Browse through Microsoft Office Online Templates

 Click the template you choose

To create a new presentation from an existing presentation:

 Click the Microsoft Office Button

 Click New

 Click New from Existing

 Browse to and click the presentation

To create a new presentation from a Word outline:

 Click the slide where you would like the outline to begin
 Click New Slide on the Home tab

 Click Slides from Outline

 Browse and click the Word Document that contains the outline

Save a Presentation
When you save a presentation, you have two choices: Save or Save As.
To save a document:

 Click the Microsoft Office Button

 Click Save

You may need to use the Save As feature when you need to save a presentation under a different name
or to save it for earlier versions of PowerPoint. Remember that older versions of PowerPoint will not
be able to open PowerPoint 2007 presentation unless you save it as a PowerPoint 97-2003 Format. To
use the Save Asfeature:

 Click the Microsoft Office Button

 Click Save As

 Type in the name for the Presentation

 In the Save as Type box, choose Excel 97-2003 Presentation

Add Slides
There are several choices when you want to add a new slide to the presentation: Office Themes,
Duplicate Selected Slide, or Reuse Slides.
To create a new slide from Office Themes:

 Select the slide immediately BEFORE where you want the new slide
 Click the New Slide button on the Home tab

 Click the slide choice that fits your material

To create a slide as a duplicate of a slide in the presentation:

 Select the slide to duplicate

 Click the New Slide button on the Home tab

 Click Duplicate Selected Slides

Themes
Themes are design templates that can be applied to an entire presentation that allows for consistency
throughout the presentation. To add a theme to a presentation:

 Click the Design tab

 Choose one of the displayed Themes or click the Galleries button

To apply new colors to a theme:

 Click the Colors drop down arrow

 Choose a color set or click Create New Theme Colors
To change the background style of a theme

 Click the Background Styles button on the Design tab

Copy and Paste

To copy and paste data:

 Select the item(s) that you wish to copy

 On the Clipboard Group of the Home Tab, click Copy

 Select the item(s) where you would like to copy the data

 On the Clipboard Group of the Home Tab, click Paste

Undo and Redo
To undo or redo your most recent actions:

 On the Quick Access Toolbar

 Click Undo or Redo

Spell Check
To check the spelling in a presentation:

 Click the Review tab

 Click the Spelling button

Change Font Typeface and Size

To change the font typeface:

 Click the arrow next to the font name and choose a font.
 Remember that you can preview how the new font will look by highlighting the text, and
hovering over the new font typeface.
To change the font size:

 Click the arrow next to the font size and choose the appropriate size, or
 Click the increase or decrease font size buttons.

Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text. They include: Bold,
Italic, and Underline. To add these to text:

 Select the text and click the Font Styles included on the Font group of the Home tab or
 Select the text and right click to display the font tools

Change Text Color

To change the text color:

 Select the text and click the Colors button included on the Font Group of the Ribbon, or
 Highlight the text and right click and choose the colors tool.

 Select the color by clicking the down arrow next to the font color button.
WordArt
WordArt are styles that can be applied to text to create a visual effect. To apply Word Art:

 Select the text

 Click the Insert tab

 Click the WordArt button

 Choose the WordArt

Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the alignment:

 Click the Home Tab

 Choose the appropriate button for alignment on the Paragraph Group.

 Align Left: the text is aligned with your left margin

 Center: The text is centered within your margins

 Align Right: Aligns text with the right margin

 Justify: Aligns text to both the left and right margins.

Indent Paragraphs
To indent paragraphs, you can do the following:
  Click the Indent buttons to control the indent.
 Click the Indent button repeated times to increase the size of the indent.

Text Direction
To change the text direction:

 Select the text

 Click the Text Direction button on the Home tab

 Click the selection

Bulleted and Numbered Lists

Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and
letters depending on the organization of the list.
To add a list to existing text:

 Select the text you wish to make a list

 Click the Bulleted or Numbered Lists button

To create a new list:

 Place your cursor where you want the list in the document
 Click the Bulleted or Numbered Lists button

 Begin typing

Nested Lists
A nested list is list with several levels of indented text. To create a nested list:

 Create your list following the directions above

 Click the Increase or Decrease Indent button
Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog
box.

 Select the entire list to change all the bullets or numbers, or

Place the cursor on one line within the list to change a single bullet.
 Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

LAB ASSIGNMENT :

Create a presentation on the topic : INFORMATION TECHNOLOGY IN EVERYDAY LIFE

PRACTICAL NO. 13

OBJECTIVE : To learn how to add Multimedia, tables & Charts in MS Powerpoint

THEORY :

Adding Video
Video clips can be added to the presentation. To add a video clip:

 Click the Movie button on the Insert tab

 Choose Movie from File or Movie from Clip Organizer

To edit the video options:

 Click the movie icon

 Click the Format tab

Adding Audio
Audio clips can be added to the presentation. To add an audio clip:
  Click the Audio button on the Insert tab
 Choose Sound from File, Sound from Clip Organizer, Play CD Audio Track, or Record
Sound

To edit the audio options:

 Click the audio icon

 Click the Format tab

Charts :

Charts allow you to present information contained in the worksheet in a graphic format. PowerPoint
offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. To view the
charts available click the Insert Tab on the Ribbon.

Create a Chart
To create a chart:

 Click the Insert tab on the ribbon

 Click the type of Chart you want to create

 Insert the Data and Labels

Edit Chart Data

To edit chart data:

 Click on the chart

 Click Edit Data on the Design tab

 Edit data in the spreadsheet

Modify a Chart
Once you have created a chart you can do several things to modify the chart.

To move the chart:

 Click the Chart and Drag it another location on the same slide, or
 Copy it to another slide

 Choose the desired location and click Paste

To modify the chart size:

 Click the Chart

 Click on any of the corners and drop and drag to resize

To modify the labels and titles:

 Click the chart

 Click the Layout tab

 Choose the appropriate label to change

Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are located on three
tabs: Design, Layout, and Format.

Within the Design tab you can control the chart type, layout, styles, and location.

Within the Layout tab you can control the insertion of pictures, textboxes, and shapes, labels,
backgrounds, and data analysis.

Within the Format tab you can adjust the Fill Colors and Word Styles

Paste a Chart from Excel

 Open the Excel worksheet

 Select the chart

 Click Copy on the Home tab

 Go to the PowerPoint document where you want the chart located

 Click Paste on the Home tab

Tables :

To create a table in MS Powerpoint , goto : Insert and select Table

LAB ASSIGNMENT :

Create a presentation on Infosys and IBM .Bring out a detailed comparison between the two

Date :

PRACTICAL NO. 14

OBJECTIVE : To learn to adding Effects to a slide in MS Powerpoint

THEORY :

Slide Transitions
Transitions are effects that are in place when you switch from one slide to the next. To add slide
transitions:

 Select the slide that you want to transition

 Click the Animations tab

 Choose the appropriate animation or click the Transition dialog box

To adjust slide transitions:

  Add sound by clicking the arrow next to Transition Sound

 Modify the transition speed by clicking the arrow next to Transition Speed

To apply the transition to all slides:

 Click the Apply to All button on the Animations tab

To select how to advance a slide:

 Choose to Advance on Mouse Click, or

 Automatically after a set number of seconds

Slide Animation
Slide animation effects are predefined special effects that you can add to objects on a slide. To apply
an animation effect:

 Select the object

 Click the Animations tab on the Ribbon

 Click Custom Animation

 Click Add Effect

 Choose the appropriate effect

Animation Preview
To preview the animation on a slide:

 Click the Preview button on the Animations tab

Animation Preview
To preview the animation on a slide:

 Click the Preview button on the Animations tab

Slide Show Options

The Slide Show tab of the ribbon contains many options for the slide show. These options include:

 Preview the slide show from the beginning

 Preview the slide show from the current slide

 Set up Slide Show

Set Up Slide Show

This option allows you to set preferences for how the slide show will be presented. The options
include:

 Whether the show will run automatically or will be presented by a speaker

 The looping options

 Narration options

 Monitor resolutions

Record Narration
When you want to record narration for the slides:

 Click the Record Narration button

 Click Set Microphone Level to check the levels of audio input

 Click OK to record the narration

Rehearse Timings: Use Rehearsed Timings to rehearse the timings of slide with audio.Click the
Rehearse Timings button
  Practice speaking and advance the slides as you would in the presentation
 When you have completed this click through the end of the slide

 Choose whether or not to keep this timing or to retry

LAB ASSIGNMENT :

Create an interactive presentation on the topic : Mainframes and Supercomputers