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RE-1
REGULATIONS FOR THE MEETINGS OF THE EXECUTIVE COUNCIL
[Approved by the Executive Council in its 19th meeting held on 31.03.2014
vide resolution No. EC19.5.1]
(Under Section 22 of SU Act & Statute 11)
1. The Executive Council shall ordinarily meet at least two times in a calendar year or at
such times as may be decided by the Vice-Chancellor.
2. The Vice-Chancellor shall be the Chairman and the Registrar shall be Secretary of the
Executive Council.
3. The date of the meeting of the Executive Council shall be fixed by the Vice-Chancellor,
who is the Chairman of the Executive Council.
4. The Registrar shall issue the notice of the meeting as per directions of the Chairman at
least 21 days before the meeting indicating the date, venue and time of the meeting. The
agenda to be discussed at the meeting shall be circulated at least 7 days before the
meeting. Sending of agenda through email to the members shall be deemed to have been
circulated.
Provided that it shall be open to the Chairman, at his discretion, to bring up such
item(s) which are urgent and important in nature for consideration at the meeting itself.
The Chairman may at his discretion, withdraw any item(s) already circulated from
deliberations at the meeting and may defer deliberations on any item for the next
meeting.
5. A special meeting of the Executive Council may be convened by the Registrar on a day
to be fixed in consultation with the Vice-Chancellor, if a request to this effect is received
in writing from not less than 1/3rd of the total members of the Executive Council.
Members requisitioning such a special meeting shall indicate the agenda item(s) which
they propose to discuss at the meeting, and the special meeting will consider only those
item(s).
Provided that a special meeting shall not be held unless all the members who
requisitioned such meeting are present. Provided further that the requisition shall be
deemed to have been cancelled if there is no quorum at such a meeting.
6. 12 members out of total of 20 or 2/3rd of existing members of the Executive Council
shall form a quorum for a meeting of the Executive Council.
Where the meeting of the Executive Council has been duly convened and no quorum is
present within half an hour of the time appointed for the meeting, the meeting will be
adjourned to the same date and time in the next week or to such other day and at such
other time and place, as the members of the Executive Council may decide. A notice for
the adjourned meeting shall be sent to all the members of the Executive Council. If no
quorum is present at an adjourned meeting within half an hour of the appointed time,
the members present shall constitute the quorum.
If deliberations on the agenda item(s) remain inconclusive on the day of the meeting, the
meeting shall be continued on the next day or on some other day as the Chairman may
decide. No quorum shall be required for the continued meeting and shall restrict its
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deliberations to the agenda circulated earlier except with the permission of the
Chairman.
7. The conduct of the business in the meeting of the Executive Council shall be regulated
by the Chairman.
8. Each member shall be required to observe the decorum during the conduct of meetings
and shall confine his/her discussion to the views relevant to the matter. S/he may,
however, raise a point of order to be adjudicated upon by the Chairman in a manner
deemed fit.
9. Ordinarily all decisions shall be by consensus. However, if circumstances so warrant,
the Chairman may put a resolution to vote and the decision shall be carried by a
majority. In case of a tie, the Chairman shall have a casting vote as well.
10. Where a matter is to be considered by the Executive Council, it shall be open to the
Chairman to obtain the approval of the members of the Executive Council by
circulation. In that event the draft resolution shall be circulated together with the
explanatory notes and copies of the papers and documents connected therewith and the
draft resolution shall be deemed to have been approved, if it is signed by the majority of
the members of the Executive Council.
11. The minutes of the meeting shall be prepared by the Registrar, who shall submit the
same to the Chairman for his approval. The minutes approved by the Chairman shall be
circulated to the members for their comments. Comments, if any, received from the
members shall be considered at the following meeting of Executive Council before those
are confirmed.
12. The decisions taken at the meeting of the Executive Council may be implemented by the
University on the basis of the minutes approved by the Chairman.
13. The power to amend, repeal or add to these Regulations shall vest with the Executive
Council.
14. These Regulations shall come into force from the date of their approval by the Executive
Council.
