Why move from P3 to P6?
Karl Prutzer, Product Manager
The Power of P6
Anytime, anywhere visibility for timely and informative
project decision-making
Provides the right information to the right persons at the
right time…when it’s needed
Easy to learn and deploy
At the office… in the field… at the airport… at home.
Deployment Options
Desktop Project Site Program
Department Enterprise
User Workgroup Management
Top 10 reasons…
Why P6?
The Best Thing That’s
Happened to Project Management
1. Complete, central project inventory
• Report across all projects by:
– Division
– Discipline
– Client Group
– Area
– Department
– Program
– Any other criteria you can think of!
Why P6?
The Best Thing That’s
Happened to Project Management
Sample EPS Structures Organised by P3
Project Group
2. Unlimited Codes
• As many codes as you need to successfully manage single projects
and across multiple project
– Hierarchical code values
– Secure codes
– Longer names and descriptions
Also, 20 Character Activity IDs !!
Global Data
Project
Structure
OBS
Admin
categories &
Resource
preferences
codes
Project
Resources codes
Roles Cost
accounts
Thresholds & Issues
Project-Specific
Activities
Data
AS EF
Baseline/Target
AS EF
ES
EF
Dates Work Products &
Documents
WBS
$
$
Expenses
Risks Project Web Site
Global/Project-
Specific Data
2000
Calendars Activity
Codes
Layouts
Reports
3. Activity Steps
• Define scope without additional activities
– Track completion of steps
– Weighted steps enable you to track the progress of an
activity base on the number of steps completed
Why P6?
The Best Thing That’s
Happened to Project Management
Accurate Progressing with Activity Steps
Activity Steps
4. Better Schedule Analysis
• Multiple Methods for analyzing project data
– Undo
– What-if analysis to track changes
– Claim Digger to compare projects and baselines
– Reflection Processing
Why P6?
The Best Thing That’s
Happened to Project Management
Claim Digger Differences Report
5. Web-based Project Management
• Web Project Management
– Manage simple or complex projects
– Any-time, anywhere access
– Enforce standardization when initiating projects
– Extremely easy to use interactive Gantt
– Status project progress quickly and easily
– Easily create role based configurable views
– Control access based on role in the organization
Why P6?
The Best Thing That’s
Happened to Project Management
Click and drag to
increase the
Interactive, Configurable, Easy to Use Gantt Chart timescale density
1 click to
Zoom to Fit
Interactive, Configurable, Easy to Use Gantt Chart
6. Activity Management
• Collaborative Scheduling with secured web access
–Get extended project team up and running quickly
–Intuitive Excel like editing
–Interactive Gantt chart
–Controlled Approval Processing
• Contract updates can also be imported from Contractor, SureTrak, P3 or
MPP files
Why P6?
The Best Thing That’s
Happened to Project Management
Collaborative Scheduling;
Provide the ability to review and approve status & schedule updates before they effect
the live schedule, and provide team members with a collaborative platform for project
execution
Reflection Process
Field
Field
Live
Live
Live
Live
Version
Version
Version
Version
ofof Baseline
Baseline
ofofProjects
Project Projects
Project
Project
Project
Contractor
Contractor
Active
Active
Projec
Projec
tt
Coworker
Coworker
Reviews deleted
activities Selects activities
edits to be
transferred
Reviews deleted
relationships
PM or Planner Determines which Changes are Merged into
the Live Schedule
7. Resource Planning and Control
• Detailed Activity Time-phase Bucket Planning
• High-Level Resource Planning and Control
Why P6?
The Best Thing That’s
Happened to Project Management
Detailed Project Resource Planning
• Realistic simulation of resource requirements
– Linear, Distribution Curve, Buckets
– Labor, Non-labor, Material and Roles
– Resource shifts
– Units and Costs
• Plan/Budget using non-uniform resource assignments by
time period
– Excel-like interface to enter requirements by time period
– Start and stop and adjust resource assignments
Start & Stop
Plan high level skill,
equipment, and material
needs before a detail plan
is created
High-Level Resource Planning
8. Issues and Thresholds
•Predict when your schedule is headed for trouble
•Use automated alerts to identify schedule and cost are
outside predefined thresholds
Why P6?
The Best Thing That’s
Happened to Project Management
Thresholds: Finding the Effects of an Update
• Analysis
–Defines the metrics you
wish to measure
–Early warning indicators
–Focuses on variance
tolerances that you can
customize
–Automatically creates
issues for Issues Log
Issues
9. Methodology Manager
• Standardize Procedures
• Methodology Manager to store best practices
• Project Architect to apply and modify for specific project needs
Why P6?
The Best Thing That’s
Happened to Project Management
Methodology Management
10. Dashboards
• Gain Visibility, Insight, and Control across ALL projects with
Dashboards
• Secure Access for Executives, Customers, Team Members
– Configurable look-and-feel
– Rich collection of Charts & Scorecards
– Role based access
– Unlimited number of dashboards
Why P6?
The Best Thing That’s
Happened to Project Management
Top 10 reasons…
1. Complete, central project inventory
2. Unlimited Codes
3. Activity Steps
4. Better Schedule Analysis
5. Web-based Project Management
6. Activity Management
7. Resource Planning and Control
8. Issues and Thresholds
9. Methodology Manager
10. Dashboards
Questions you might be asking?
How does the data map between P3 and P6?
How do the different application settings affect us?
What are the differences between P3 and P6?
We have the answers!
Sample from migration guide
Understanding
how P6
handles P3
autocost rules
Other items to consider…
Combine subprojects ??
Yes - will make Project Level Activity Codes
No - will make Global Level Activity Codes
*NOTE - This setting applies even if there is only one (1) project listed
This information is available in the Primavera Knowledgebase
What doesn’t covert?
• Graphics
– Layouts
– Filters
– Reports
• Security access rights
– P6 security is global and project based with more granular
options
• Financial periods
– In P3 financial periods are per project
– In P6, financial periods are global
To understand more about migration…
• Migration guide can be downloaded from
Primavera knowledgebase – article number
prim63088
What are my next steps?
What not to do!
• Unsupervised Evaluations
• “I am an experienced P3 user, l don’t need help”
• Grab a P3 file and import it as Step 1
• the Build/Design/CO Method
• Organisational and/or Cultural Change – “not an issue”
• I’ll get Sponsorship later
• IT doesn’t need to be involved
• Let’s just recreate Business as Usual
We are here to help!
Shrink-Wrapped Transition Packages designed to meet your needs
The seamless transition from P3 to P6 A
requires more than simply installing B
the application. To realize the full
potential of your new Primavera C
solution and maximise the return on D
your investment, you need an effective
transition plan in place.
Key Advantages
Flexible, Proven Accelerators
Leverages Shared Experience
