Engineering Procedure

SAEP-366 12 January 2015

Roles and Responsibilities of Company Organizations
for Seismic Risk Assessment and Management Program (SRA&MP)
Document Responsibility: Onshore Structures Standards Committee

Saudi Aramco DeskTop Standards

Table of Contents

1 Scope............................................................. 2
2 Applicable Documents................................... 2
3 Background.................................................... 2
4 Program Description and Objectives……...... 2
5 SRA&MP Team............................................. 3
6 Roles and Responsibilities............................. 6
7 Roles and Responsibilities Matrix................ 10

Previous Issue: 10 March 2009 Next Planned Update: 12 January 2020

Primary contact: Rabih, Khodr Ali (khodrra) on +966-13-8809502

Copyright©Saudi Aramco 2014. All rights reserved.

Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

1 Scope

This document clearly defines the roles and responsibilities that must be established and
implemented by Saudi Aramco Organizations involved in the Seismic Risk Assessment
and Management Program (SRA&MP) in order to ensure program success.

2 Applicable Documents

Unless stated otherwise, the documents listed below shall be of the latest issue (including
revisions, addenda, and supplements) and shall be considered a part of this procedure:

 Saudi Aramco Documents

Safety Management System (SMS), Risk Assessment and Management, Element 2
Safety Management System (SMS), Emergency Preparedness, Element 8
Safety Management Guide (SMG), 08-001-2008, Emergency Preparedness
SAES-A-112 Meteorological and Seismic Design Data
SAER-6089 Seismic Acceleration Contour Maps (KSU)

3 Background

Earthquakes can damage structures, disrupt process flows and supply chain, devastate a
workforce, and financially cripple a company. Despite their relative infrequency, the
magnitude of the potential losses from these high-consequence events obligates all
Saudi Aramco facilities to prepare for their occurrence. Such preparation requires a
thorough understanding of the hazards involved, their likelihood of occurrence, and the
unique vulnerabilities of the facilities and business operations.

In that context, Engineering Services launched the SRA&MP with the objective of
ensuring safer and more reliable operation of company facilities in view of the recent
seismic activities in Haradh and the Western Region. The program constitutes a venue
for collaboration between Saudi Aramco organizations to assess the risks associated
with natural and man-made seismic hazards and allows formulation of a clear company-
wide strategic mitigation plan against any potential earthquake events.

4 Program Description and Objectives

The SRA&MP is a strategy consisting of three main elements:

 Conduct Seismic Risk Assessment (SRA) for Saudi Aramco Facilities, identifying
gaps and implementing physical improvements (facility repairs, upgrades) in
compliance with international codes and recently released seismic hazard maps

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

incorporated in Saudi Aramco Engineering Standards.

 Establish a state-of-the-art Earthquake Monitoring System able to record, analyze,

and process ground-shaking data and then issue alerts when the facilities’ design-
acceleration thresholds are exceeded.

 Develop a comprehensive Earthquake Emergency Response and Recovery Plan

defining guidelines and procedures for how to react during and after an earthquake.

Seismic Risk Assessment

and Management Program
(SRA&MP)

Seismic Risk Assessment Earthquake Monitoring System Eartquake Emergency

Response and Recovery Plan
(SRA) (EMS)
(EQ-ERRP)

Existing Install Awareness

Facilities Accelerometers Campaign

New Develop and Install Develop Guidelines

Facilities Centralized Software and Procedures

Joint Venture Link Stations to Develop

Facilities CCR and OSPAS EQ Scenario

Neighboring Implement
Monitor
Facilities EQ-ERRP

Figure 1 - Seismic Risk Assessment and Management Program Structure

The program’s objective is to facilitate the implementation of a unified SRA&MP as a

measure to reduce the likelihood of injuries, damages, repairs, and business interruption
associated with credible earthquake scenarios.

5 SRA&MP Team

The execution of the SRA&MP requires the collaboration of a broadly experienced,

well-structured team with representatives from various Saudi Aramco organizations,
each having a clearly delineated role.

Based on the ongoing involvement with the seismic issues, Engineering Services has
assembled a multidisciplinary team representing all business lines in Saudi Aramco.
The team consolidates all necessary technical expertise, which ensures comprehensive
evaluation, keeps focus, and maintains progress.

Table 1 shows the list of organizations participating in the SRA&MP team along with
their corresponding Business Line.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

Table 1 - SRA&MP Participating Organizations

ORGANIZATION BUSINESS LINE

CORE TEAM
Consulting Services Department (CSD) Technical Services

Facilities Planning Department (FPD) Technical Services

Oil Supply Plng & Scheduling Dep. (OSPAS) Downstream

Loss Prevention Department (LPD) Operations & Business Services

Expec Adv. Research Center (EXPEC ARC) Upstream

Upstream Ventures Holding Department (UVD) Upstream

Information Technology (IT) Technical Services

SUPPORT TEAM
Contracting Department (CD) Operations & Business Services

Aramco Services Company (ASC) Finance, Strategy & Development

Aramco Overseas Company (AOC) Finance, Strategy & Development

Public Relations (PR) Corporate Affairs

Government Affairs (GA) Corporate Affairs

Specialty Engineering Contractors (SEC) Third Party

Saudi Geological Survey (SGS) Third Party

PROPONENTS
Project Management Technical Services

Refining & NGL Fractionation Downstream

Marketing Supply & Joint Venture Coord. Downstream

Pipelines Distribution & Terminals Downstream

NA Oil Operations Upstream

Gas Operations Upstream

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

The team structure is presented in

Figure 2. Each organization shall delegate Subject Matter Experts (SMEs) to actively
participate as team members.

Team Participating Team

Sponsor
Leader Organizations Members

CSD ASC

FPD AOC

OSPAS PR

EXPEC ARC GA

CSD PCSD UVD AOC Multiple

Manager Coordinator
Disciplnes
IT LPD

CD Proponents

SEC SGS

Figure 2 - SRA&MP Team Structure

The general Roles and Responsibilities for the aforementioned team structure are described
as follows:

5.1 Sponsor

Shall endorse the program charter while ensuring that the team is adequately
staffed and resources are allocated. He/she shall also ensure that the objectives
are fully realized.

5.2 Team Leader

Shall coordinate the effort, ensure a work plan is in place, and track progress.

5.3 Participating Organizations

Shall delegate SMEs needed for the program to meet the desired objective.

5.4 Team Members

Shall approach the team assessment with an open mind and shall contribute
his/her own experience and expertise to the team objectives.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

6 Roles and Responsibilities

Program success can be significantly affected by the lack of well delineated roles.
This section clearly defines the Roles and Responsibilities of each organization in order
to achieve high performance from all team members and maintain alignment with
program objectives.

6.1 Consulting Services Department (CSD)

As the custodian of the program, CSD is responsible for forming the SRA&MP
team and developing a Road Map for executing the program in line with the set
objectives of: (1) ensuring structural integrity; (2) establishing a state-of-the-art
Earthquake Monitoring System; and (3) developing an Earthquake Emergency
Response plan.
 Lead and coordinate the interface between all participants and ensure
alignment in the performance of program execution activities
 Provide direction and technical support to proponents. Identify and appraise
qualified contractors and suppliers of Earthquake Monitoring Systems
 Assess technical adequacy of contractor-prepared deliverables and ensure
that proposed mitigations are in compliance with industry codes and Saudi
Aramco standards
 Review and report overall program progress and ensure adherence to the
Road Map
 Support Projects/Operations to ensure compliance of buildings and
structures supporting industrial facilities/Pipelines to seismic codes
associated with natural earthquake hazards and its effect on the upper
30 meter of earth crust.
 Maintain up-to-date seismic codes. In this regards, CSD completed the
following:
o The Seismic Hazard Maps (SAER-6089) for the entire Kingdom has
been developed by ES, incorporated in Company Seismic Data Standard
SAES-A-112, and updated in December 2007.
o Pertinent updated codes, namely International Building Code (IBC),
Minimum Design Loads for Buildings and Other Structures (ASCE 7),
and associated industry codes have been incorporated in respective
Company Standards and Specifications.
 Develop threshold accelerations to be incorporated in the EMS and refine
these numbers as more reliable data become available.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

6.2 Facilities Planning Department (FPD)

 Be aware of the recently incorporated Seismic Hazard Maps and latest
changes in the seismic codes and standards.
 Incorporate requirement for SRA studies as part of Budget Item costs for
new projects and/or upgrading existing facilities.
 Incorporate Seismic Hazard Maps in the Site Selection process.
 Secure funding and procure the proposed Earthquake Monitoring System
software.

6.3 Oil Supply Planning & Scheduling Department (OSPAS)

 Review specifications and requirements for the EMS systems to assure that
EMS software is in full compliance with established OSPAS procedures,
protocols, and network systems. The EMS shall be installed and operated as
a stand-alone monitoring system having no interference with other
activities/operations at OSPAS.
o Provide input for overall monitoring and control philosophy based on
established OSPAS procedures. Integrate similar existing monitoring
and control philosophies.
o Specify OSPAS interface requirements including communications,
protocols, display drivers, etc.
o Define communication specifications for interface between plants
Central Control Room (CCR) and OSPAS.
 Assist with the evaluation of the EMS proposal, focusing on issues related to
instrumentation, installation, data transfer, alarm communication, and
operability.
 Operate and monitor the EMS software and issue alerts to affected facilities
and personnel, as appropriate.
 Oversee data-transfer assurance strategies and address prevention/remediation
of conditions that could result in blockage or other unplanned disruptions of
data transfer due to problems associated with the EMS software.
 Allocate a budget for the yearly maintenance of the EMS.

6.4 Loss Prevention Department (LPD)

 Be aware of the recently incorporated Seismic Hazard Maps (SAER-6089)
and latest changes in the seismic codes and standards.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

 Review the procedures and guidelines of the Earthquake Emergency

Response and Recovery Plan developed by proponents. Guidelines shall be
in accordance with SMS, element 8 and SMG 08-001-2008.
 Assist proponents in safety awareness campaigns.

6.5 Expec Advanced Research Center (EXPEC ARC)

 Provide a technical advisory role in terms of interpretation of earthquake
events, ground-shaking data analyses, EMS system acquisition, and
accelerometer site selection.
 Collaborate with SGS and provide all required funding needed to access
SGS seismic data.

6.6 Upstream Ventures Department (UVD)

 Coordinate and lead the efforts for establishing synergy with SGS and
manage the exchange of information obtained from existing SGS seismic
stations installed throughout the Kingdom.

6.7 Information Technology (IT)

 Define specifications and requirements for the EMS systems to assure that
the EMS software is in full compliance with established IT procedures,
protocols, and network systems.
 Provide technical support during the installation, commissioning and testing
of the EMS.
 Provide technical support during troubleshooting, maintenance and any
future upgrades.

6.8 Contracting Department (CD)

 Develop a generic SRA&MP contract to be used by proponents when
conducting seismic risk assessments for their facilities.

6.9 Aramco Services Company (ASC)

 Initiate contact and establish collaboration on seismic issues with
international oil companies and academic institutions situated in earthquake
prone areas in the US.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

6.10 Aramco Overseas Company (AOC)

 Initiate contact and establish collaboration on seismic issues with
international oil companies and academic institutions situated in earthquake
prone areas in Europe and Japan.

6.11 Public Relations (PR)

 Address public and news media queries related to Saudi Aramco’s measures
to ensure safe operations with minimum business interruptions and its
readiness to manage any potential post-earthquake situations.
 Coordinate with CSD to raise awareness among non-Saudi Aramco
neighboring facilities of the importance of conducting site-specific SRAs,
especially those facilities in close proximity to any essential Saudi Aramco
plants. This would include opening channels of communication with
concerned individuals/organizations and conducting educational
presentations on the subject issue.
 Lead awareness campaigns to educate Saudi Aramco personnel and
neighboring communities about the risks associated with earthquake events,
highlighting the guidelines and procedures of the earthquake emergency
response and recovery plan.

6.12 Government Affairs (GA)

 Initiate contact with Civil Defense and other governmental agencies to
develop a Kingdom-wide catastrophic response strategy.

6.13 Specialty Engineering Contractors (SEC)

 SEC shall conduct the Seismic Risk Assessment for plants at risk in
accordance with Saudi Aramco SRA&MP scope of work and other pertinent
international codes and standards.
 EMS vendors shall comply with all the specifications and requirements set
forth by CSD, OSPAS, and IT.

6.14 Saudi Geologic Survey (SGS)

 Coordinate with UVD and EXPEC ARC to establish an effective plan
allowing the exchange of earthquake seismic data, and access to SGS
seismic stations installed throughout the Kingdom.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

6.15 Proponents
 Ensure compliance of new and existing facilities with applicable seismic
codes and standards.
 Steward a contracting strategy for conducting SRA and acquiring seismic
stations (accelerometers).
 Allocate funds and ensure that adequate resources are deployed for
conducting SRA and establishing an EMS.
 Allocate a budget for the yearly maintenance of the seismic stations installed
in the plants.
 Monitor contractor performance during facility assessment and mitigation
design, and ensure that expectations are met.
 Ensure implementation of all proposed mitigation.
 Ensure installation of accelerometers, and coordinate with OSPAS and IT to
properly establish a link between OSPAS and plant CCR in order to
effectively communicate potential seismic hazards.
 Coordinate with LPD to develop a comprehensive EQ-ERRP addressing
plant-specific needs. Ensure implementation of the EQ-ERRP.
 Predict potential Reservoir-Induced Seismicity significance and correlation
to reservoir handling.

7 Roles and Responsibilities Matrix

The roles and responsibilities of each organization participating in the SRA&MP team
are summarized in the following RACI matrix where:

(R)esponsible: indicates the organization/s who actually “do” the work, whether or not
they are answerable for the results.

(A)ccountable: indicates the single organization to be held directly accountable for

ensuring that the work is accomplished.

(C)onsult: indicates the organization/s that MUST be consulted prior to the final
recommendation or decision.

(I)nform: indicates the organization/s that MUST be informed of the decision/action

because its/their work will be significantly impacted.

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Document Responsibility: Onshore Structures Standards Committee SAEP-366
Issue Date: 12 January 2015 Roles and Responsibilities of Company Organizations
Next Planned Update: 12 January 2020 for Seismic Risk Assessment and Management Program (SRA&MP)

Table 2 - SRA&MP Roles and Responsibilities Matrix

R - RESPONSIBLE

Proponents
Expec ARC
A - ACCOUNTABLE

OSPAS

AOC
CSD

UVD

ASC

GES

SGS
FPD

LPD
C - CONSULTED

GA
CD

PR
IT
I - INFORMED

TASKS
1. Seismic Risk Assessment

1.1 Contracts & Bidding I C R/A

1.2 Existing Facilities Evaluation C I R A

1.3 Facilities Risk Ranking C R A

1.4 Mitigation Measures Design C I R A

1.5 Mitigation Implementation C I R/A

1.6 SRA New Facilities C R A

1.7 SRA Joint Ventures Facilities C R A

1.8 SRA Neighboring Facilities A R

2. Earthquake Monitoring System

2.1 Contracts C C C C R/A I
2.2 Survey Industry Systems A R R I R I C C
2.3 Procure & Install Accelerometers I I I C I I R A

2.4 Develop Procure & Install Software C A R I I R I

2.5 Link to Plant Control Room I I C I I R R A

2.6 Link to OSPAS I I A I I R R C

2.7 Synergy with SGS I C I R/A I C C I
2.8 Monitoring I I R/A I C C I

3. EQ - Emergency Response & Recovery Plan

3.1 Develop Guidelines I C R/A

3..2 Public Awareness Campaign A C R C
3.3 Implementation C R/A

Revision Summary
12 January 2015 Revised the Next Planned Update, reaffirmed the content of the document, and reissued as
major revision.

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