FOR: DR. SHIRLEY S.
PEREZ
AVP for Quality Assurance
FROM: ANTONIO P. AQUINO, JR.
Admission Officer
DATE: JULY 21, 2016
SUBJECT:ADMISSIONS OFFICE WORKFLOW
==============================================
Madam:
Good Day.
Stated below per your request is the Admissions Office Workflow as follows:
MODES OF ADMISSION
Enrollment
[Link] Regular Enrollment
[Link] Scholarship
[Link]
[Link]
[Link]
ENROLLMENT FLOW FOR COLLEGE STUDENTS, SENIOR HIGHSCHOOL
AND JUNIOR HIGHSCHOOL (New students and transferees)
[Link] Office
Covers inquiries on enrollment and scholarships. Includes interview of
transferees and other applicants.
[Link]’s Office
Covers payment of testing fee.
[Link] Office
Covers interview and testing.
ENROLLMENT PROPER
[Link] Office
Covers the submission of credentials and issuance of permit to enroll (for
College Students).
[Link]’s Office
Covers the issuance of Enrollment Assessment Form (EAF).
[Link] Management Office (BMO)
Covers validation of EAF.
[Link]’s Office
Covers payment transactions.
[Link]
Covers medical and dental evaluation.
[Link]
Covers ID picture taking and uniform measurement.
[Link]
Covers E-Brahman Registration.
Note: [Link] transferees, a student is required to undergo an interview and pass
the qualifying examination before actual enrollment.
[Link] old Highschool students, they are required to submit their report
card with the Registrar’s Office and need not perform step No. 1 of the
enrollment proper.
[Link] old College students, enrollment is with their respective
Departments and they need not perform step No. 1 of enrollment proper.
ENROLLMENT FLOW FOR COLLEGE AND HIGHSCHOOL STUDENTS (UB
LIPA CITY) (new students and transferees)
[Link] Office
Covers inquiries on enrollment and other related matters. Includes
interview of transferees and other applicants.
[Link]’s Office
Covers payment of testing fee.
[Link] Office
Covers interview and testing.
ENROLLMENT PROPER
[Link] Office
Covers the submission of credentials and issuance of permit to enroll (for
College Students)
[Link]’s Office
Covers the issuance of Enrollment Assessment Form (EAF)
[Link] Management Office (BMO)
Covers validation of EAF
[Link]’s Office
Covers presentation of EAF
[Link]’s Office
Covers payment transactions.
[Link]
Covers medical and dental evaluation.
[Link]
Covers ID picture taking and uniform measurement.
[Link]
Covers E-Brahman Registration.
Note: [Link] transferees, a student is required to undergo an interview and pass
the qualifying examination before actual enrollment.
[Link] old Highschool students, they are required to submit their report
card with the Registrar’s Office and need not perform step No. 1 of the
enrollment proper.
[Link] old College students, enrollment is with their respective
Departments and they need not perform step No. 1 of enrollment proper.
ENROLLMENT FLOW FOR THE GRADE SCHOOL DEPARTMENT
1. Report to the Guidance Office for initial interview and evaluation of
qualifications.
2. Pay the admission- processing fee at the Cashier’s Office.
3. Present the official receipt to the Guidance Office to secure student’s
form and information on entrance test/ interview schedule.
4. Take the entrance test/interview on the scheduled date. Claim the result
immediately after the examination.
5. If passed, submit duly accomplished student’s form and other
requirements to secure an admission slip necessary for enrolment.
ENROLLMENT PROPE
1. For new pupils (Kinder, Grade I & Transferees). Claim an enrolment
form from the Principal’s Office upon submission of an admission slip
issued by the Guidance Office.
For old pupils (Grade II - Grade VI). Secure an enrolment form from
the Principal’s Office upon submission of the Report Card of the
previous grade level.
2. Fill in the enrolment form with the necessary data and submit it to the
Principal for signing.
3. Forward the signed enrolment form to:
A. Registration Section – for encoding
B. Accounting Section – for assessment of fees
C. Cashier Section – for payment of designated fees
Pay and claim textbooks at the UB – Bookstore
ADMISSIONS OFFICE AND ITS SECONDARY FUNCTIONS
A. On Scholarship (Internal)
[Link] of applicants and review of supporting documents.
[Link] of the matter with the University President and the VP-SEA
or in some instances with the VP for Administration and the Human
Resource and Development Officer.
[Link] of scholarship upon approval.
B. On Scholarship (External)
[Link] Coordinator reviews company profile and terms and
conditions of Grantor.
[Link] Coordinator prepares draft MOA or in some instances
prepared by the Grantor.
[Link] of scholarship upon approval by the University President and
the VP-SEA.
C. Marketing functions
[Link] with the Corporate Communications Office and the
Marketing Department for project development and programs.
Respectfully submitted.
Kind regards,
Antonio P. Aquino, Jr.
