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I) Introduction
UGC has designated Canara Bank as the Nodal agency for disbursing
Scholarship/Fellowship of UGC as per the guidelines from UGC time to time.
Accordingly Canara Bank has developed a state of the art scholarship disbursal
system integrated with Public Financial Management System (PFMS) under the
guidance of UGC as per the requirements for the monthly disbursal of
Scholarships/Fellowship through DBT.
11) Revised Process Flow for Scholarship/Fellowship payments
UGC has decided to implement a revised process for DBT payment of Scholarship
and Fellowship through the web portal developed by Canara Bank with effect from
Ist October 2018. The new process will be applicable for the following
Fellowship/Scholarship schemes.
1, Dr. S Radhakrishnan Postdoctoral Fellowship in Humanities & Social
Science
iS)
National Fellowship for students of Other Backward Classes (OBC)
3. Kothari Fellowship
4. NET-JRF Fellowship
a
. Indira Gandhi Scholarship Scheme for Single Girl Child
2
- Maulana Azad National Fellowship-Minority
x
. Rajiv Gandhi National Fellowship for SC
. Ishan Uday-Special Scholarship Scheme for North Eastern Region
9. Swami Vivekananda Single Girl Child Scholarship for Research in Social
Sciences
[Link] Fellowship
[Link] Doctoral Fellowship to Women Candidates tore tp Link Candidate
2.2. Monthly confirmation of payment generation
2.2.1
2.2.:
uh
Wae.f I“ October 2018, for all the listed Scholarship/Fellowship
schemes as above, payments will be generated based on a monthly
confirmation of payment generation as submitted by the
Universities/Institutions.
The University/Institution has to submit confirmation of the list of
candidates under a particular scheme for whom Fellowship/
Scholarship to be disbursed within 15" of every month
If confirmation is not given by the University/Institution for a scheme
for a particular month within 15" of that month, then payment will not
be generated for any Candidate under that scheme for the University.
The monthly confirmation option will be enabled with Maker-Checker
functionality. Both the initiation and approval by Maker and Checker
users respectively will be done by the University itself, No further
approval from UGC is required for the same.
All Universities/Institutions should obtain minimum two users (one
for Maker and one for Checker) for this purpose. Universities are
advised to take up with UGC for creation of first User ID by sending
user creation request mentioning following details to the following
address:
‘The University Grants Commission
Bahadur Shah Zafar marg
New delhi-1 10002
Phone no;011-23604322/327/502/504
Email id :fellowshipsa3@[Link]
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After creation of first user, further additional user creation request can
be sent to UGC through a specific option for user creation request as
provided in the portal.
2.2.6 If payment has to be stopped for any Candidate, then
University/Institution has to submit stop payment instruction for that
candidate through a specific option as provided in the Web portal.
2.2.7 There are two types of Monthly payment confirmation for a scheme.
a) Confirmation for current month payment
This confirmation is for the list of Candidates eligible for generation
of payments which is due for current month,
b) Confirmation for arrear payment
This confirmation is for the list of candidates eligible for generation of
arrear payments pending if any.
2.2.8 Upon giving monthly confirmation, system will generate payments for
all those candidates who are linked to that University and who are
coming under the scheme for which confirmation is given.
Options
‘Transaction Data Entry->Monthly payment confirmation->Initiate
Transaction Data Entry->Monthly payment confirmation->Approve
23.
Stop payment
2.3.1 If payment has to be stopped for any candidate, then
university/institution has to submit stop payment instruction for that
candidate through a specific option as provided in the portal.
2.3.2 Stop payment can be marked by maker itself. No approval by Checker
is required for stop payment,
2.3.3, Stop payment can be revoked by University/Institution. Revocation of
stop payment will allowed only with Maker and Checker updations by
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the University/Institution itself. Stop payment revocation does not
require any further approval of UGC.
2.3.4 Stop payment will be allowed to mark only upto 15" of every month.
2.3.5 Universities/Institution will be allowed to mark stop payments
maximum 3 months prior to current month if payments are already
generated provided the remaining tenure is more than period of stop
payment.
2.3.6 If payment is not generated, then stop payment will be allowed for
any period.
Stop Payment
Transaction Data Entry->Stop payment->Stop payment Marking
Stop payment revocation
Transaction Data Entry-> Stop payment->Stop pay revocation Initiation
Transaction Data Entry-> Stop payment->Stop Pay revocation Initiation
2.4Payment generation
2.4.1 Upon monthly confirmation of payment generation by the University,
system will generate payments and send the same to PEMS
2.4.2 UGC will digitally sign the payment files and will make the funds
available to Canara Bank.
2.4.3 Upon receiving the digitally signed payment files from PFMS, Canara
Bank will initiate the payments through NACH system of NPCI on
the next working day.
2.4.4 Components of payments
System will generate component wise payments as applicable for
various schemes as detailed below
.
Fellowship/Scholarship
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System will generate payments as per the defined rate applicable to
each scheme on monthly basis.
HRA
A provision is given to the universities to enter the applicable monthly
amount of HRA for a candidate while linking,
An option is be provided in the system for modification of HRA. In
case of any modification of HRA amount, university may exercise this
option.
As per the amount as entered above and also based on the maximum.
allowed percentage of HRA for the University /Institution, HRA
amount will be generated by the system on a monthly basis.
For some candidates HRA will not be applicable. In such case
University may mark stop payment for HRA for the specific
candidate.
For an already linked candidate HRA will be generated by the system
and will be paid as per the latest HRA amount already paid by the
system.
Universities/institutions are advised to generate the Payment due
report for a month to check the list of candidates for whom HRA will
be paid.
‘Transaction Data Entry-> HRA Modification-> Initiation
Transaction Data Entry-> HRA Modification> Approval
© Contingency payment
© Contingency payment will be generated based on the monthly payment
generation conformation, on a quarterly basis, based on the applicable rates
for each scheme.
© For some of the candidates contingency will not applicable. In such case
university may mark stop payment for contingency for the specific
candidate.
Page 8 of 11 © Universities/Institutions are advised to generate the
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Payment due report for
‘a month to check the list of candidates for whom contingency will be paid.
* Escort payment
© Escort payment will be generated on a monthly basis based on the
parameter defined in the system, if the disability flag is marked in the
master data,
© Universities/institutions are advised to generate the Payment due report for
a
2.4.5
2.4.6
2.4.7
2.4.8
2.4.9
month to check the list of candidates for whom escort will be paid.
JRF to SRF conversion
For fellowship schemes, system will automatically convert a candidate
from JRF to SRF upon the completion of defined period for each scheme
No specific upload of ugradation certificate is required for the same.
If the upgradation from JRF to SRF is to be stopped for a candidate, then
stop payment has to be marked for JRF to SRF upgradation.
For schemes such as Emeritus and BSR Faculty scheme, payment will be
generated upto the maximum age as defined as per the respective
schemes
For the schemes such as [Link],[Link] Fellowships,
fellowship amount will be calculated, duely considering the yearly
increment as applicable for the schemes
For PGGATE scheme, incremental payment based on percentage of
mark is implemented. In the first semester by default all the candidates
will be eligible for higher amount. In the 2nd Semester onwards by
default, the payment will be made as per lower amount. University has to
mark the percentage of mark obtained for the students for the previous
semesters. Incremental amount will be paid for those students who got
60% or above mark in the previous semester.
AADHAR based payment
« AADHAAR based payments will be initiated based on the
following criteria
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© For whose candidates whose AADHAAR is seeded in
CBS and who have given consent for NPCI mapping to
receive DBT payment.
© For those candidates whose beneficiary code is created in
PFMS based on AADHAAR.
* The scholarship portal will get updated with AADHAAR
details for those candidates who are having account in Canara
Bank and who have given consent for seeding and NPCI
mapping of AADHAR.
* Candidates can verify the details of AADHAR based payment
by logging into the candidate’ portal
* Candidates are advised to verify the bank account linking
status of AADHAAR using the facility as provided in UIDAI
website/USSD query.
2.5 Discontinuation of candidate
*An option for discontinuing a candidate is be provided in the system.
Discontinuation option has been enabled with Maker - Checker facility and
can be done by University/Institution itself without the requirement of
further approval by UGC.
elf discontinued, it cannot be reverted back. If discontinuation is marked with
effect from a previous date and any payment has already been made, then
university has to manually recover the amount and has to remit to UGC.
Option
Transaction Data Entry-> Discontinue-> Initiation
‘Transaction Data Entry-> Discontinue-> Approval
Page 10 of 11 2.7
hore tp Modify Master —Initiate
Master Data enhancement->Modify Master -Approve
Candidate’s portal(Scholar’s corner)
With effect from 1% October 2018, the access to the candidate’s portal will
be through a login process.
The hyperlink for candidate’s portal is given in the scholarship portal
[Link]
*Candiate has to register himself/herself first to by providing the certain
details such as scheme, candidate ID, email ID and date of birth.
*System will verify the details as provided by the candidates against the
master data as available in the system.
elf the data matches then system will send the default password to the
candidate’s email ID using which candidate will be able to login to the
portal.
If the details such as email ID, mobile number, date of birth of a candidate
as available in the system are incorrect then the same can be corrected by,
giving a request to the university.
*Upon receiving the request from the Candidate, University/ Institution may
verify and update details in the system.
This has to be approved by UGC.
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