GUIDELINES ON REPORTING REQUIREMENTS FOR FUND MANAGERS
The requirements of the Guidelines are to be complied with by all fund managers
in accordance the Securities Industry Act 1983.
A. Reporting requirements to Clients
1. Prior to entering into a contract with a client, a fund manager must disclose to his client ALL
material information concerning the proposed investment with his client, including the
following : a breakdown of fees chargeable to the client;
- the nature and amount of any other renumeration received (whether from the client
or any other person) in relation to services provided to the client;
- the type of investments and the risk in relation to the management of clients' fund;
- the method(s) to be used to measure investment performance and the frequency of
such measurement.
2. A fund manager must send the following semi-annual reports to every client unless
otherwise stated in the client agreement:
2.1. Portfolio valuation report showing the actual portfolio mix and the transactions of
the clients' investments ; and
2.2. A report on any securities borrowing and lending activities using the client's
securities by specifying the securities (at marked-to-market value as at reporting
date), and duration of loan.
3. A fund manager must supply to the Commission, copies of all reports sent to a client, if
requested by the Commission.
B. Reporting requirements to the Commission
1. A fund manager must submit semi-annual reports in accordance with Form A to the
Commission.
2. A report must received by the SC within 14 days of the end of each semi-annual period. The
semi-annual periods shall end on the 30th of June and the 31st December.
3. The first semi-annual report must be submitted on the next submission date after six months
of the licence being issued.
4. A joint-venture foreign fund management company must, additionally submit Form B semi-
annually to the Commission.
5. The first semi-annual report submitted to the Commission must be accompanied with the
following reports:
5.1. a standard copy of the client agreement for discretionary and/or non-discretionary
funds;
5.2. a copy of the internal control procedures; and
5.3. a copy of the code of conduct manual.
5.4. any subsequent changes made to these reports must be resubmitted to the
Commission highlighting the amendments.
6. A fund manager must submit to the Commission an unaudited semi-annual financial
statement together with every semi-annual report.
Form A
Name of Company: _________________________________
Name and designation of contact person:
________________________________________________
________________________________________________
Semi Annual Report for the period : From_____________ to_____________
1. INVESTMENTS
Please fill in questions (a) and (b) in your first semi-annual report submitted to the
Commission. Any subsequent changes to the information given in (a) and (b), must
be disclosed to the Commission in the semi-annual report immediately following such
changes.
(a) Investment Committee
(i) Do you have an Investment Committee in your company? YES / NO
(ii) If yes,
(A) State the number of times the Committee meet in a month to discuss
investment strategies:
___________________________________________________________________
(B) The members involved in the Committee (specify the name, designation
and name of company where the member is not an employee of the fund
management company) are as follows:
Name Designation Name of Company
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(b) Briefly describe your fund management process in your company.
(Please provide brochure if any which indicates the investment philosophy)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2. FUNDS UNDER MANAGEMENT
For the purpose of section 2, please state the amounts in net asset value.
(a) Amount of funds managed for the company’s own account:
RM___________ million or USD _____________ million
(b) Amount of clients’funds under management:
(i) Local funds: RM _____________ million
(ii) Foreign funds: USD ____________ million
(c) Amount of clients’funds invested:
(i) in Malaysia: RM _____________ million
(ii) outside of Malaysia: USD ____________ million
(d) Percentage of clients’investments in:
(i) Fixed Income Securities: ____________ %
(ii) Equities: ____________ %
(iii) Cash: ____________ %
(iv) Others:
___________________: ____________ %
___________________: ____________ %
___________________: ____________ %
(e) (i) Type and amount of clients’funds under management (at net asset value):
Type of Funds Number of Amount in RM Amount in USD Index Benchmark
Funds / million (for local million (for foreign Performance Used
Accounts funds) sourced funds) (semi-annual)
(%)
Private Pension Funds:
(1) ______________
(2) ______________ (1) ______ (1) __________ (1) __________ (1) ______ (1) ______
(3) ______________ (2) ______ (2) __________ (2) __________ (2) ______ (2) ______
(4) ______________ (3) ______ (3) __________ (3) __________ (3) ______ (3) ______
(4) ______ (4) __________ (4) __________ (4) ______ (4) ______
Employees Provident
Fund
Type of Funds Number of Amount in RM Amount in USD Index Benchmark
Funds / million (for local million (for Performance Used
Accounts funds) foreign sourced (semi-annual)
funds) (%)
Unit Trust or Mutual
Funds:
(1) _______________ (1) ______ (1) ___________ (1) __________ (1) ______ (1) ______
(2) _______________ (2) ______ (2) ___________ (2) __________ (2) ______ (2) ______
(3) _______________ (3) ______ (3) ___________ (3) __________ (3) ______ (3) ______
(4) _______________ (4) ______ (4) ___________ (4) __________ (4) ______ (4) ______
(5) _______________ (5) ______ (5) ___________ (5) __________ (5) ______ (5) ______
(6) _______________ (6) ______ (6) ___________ (6) __________ (6) ______ (6) ______
(7) _______________ (7) ______ (7) ___________ (7) __________ (7) ______ (7) ______
(8) _______________ (8) ______ (8) ___________ (8) __________ (8) ______ (8) ______
Corporate Funds
Individual Funds
Funds of Charitable
Organisation:
(1) _______________ (1) ______ (1) ___________ (1) __________ (1) ______ (1) ______
(2) _______________ (2) ______ (2) ___________ (2) __________ (2) ______ (2) ______
(3) _______________ (3) ______ (3) ___________ (3) __________ (3) ______ (3) ______
(4) _______________ (4) ______ (4) ___________ (4) __________ (4) ______ (4) ______
Type of Funds Number of Amount in RM Amount in USD Index Benchmark
Funds / million (for local million (for Performanc Used
Accounts funds) foreign e
sourced funds) (semi-
annual)
(%)
Other Funds:
(A) __________________
(1) __________________ (1) ______ (1) ___________ (1) __________ (1) ______ (1) ______
(2) __________________ (2) ______ (2) ___________ (2) __________ (2) ______ (2) ______
(3) __________________ (3) ______ (3) ___________ (3) __________ (3) ______ (3) ______
(4) __________________ (4) ______ (4) ___________ (4) __________ (4) ______ (4) ______
(B) __________________
(1) __________________ (1) ______ (1) ___________ (1) __________ (1) ______ (1) ______
(2) __________________ (2) ______ (2) ___________ (2) __________ (2) ______ (2) ______
(3) __________________ (3) ______ (3) ___________ (3) __________ (3) ______ (3) ______
(4) __________________ (4) ______ (4) ___________ (4) __________ (4) ______ (4) ______
(C) __________________
(1) __________________ (1) ______ (1) ___________ (1) __________ (1) ______ (1) ______
(2) __________________ (2) ______ (2) ___________ (2) __________ (2) ______ (2) ______
(3) __________________ (3) ______ (3) ___________ (3) __________ (3) ______ (3) ______
(4) __________________ (4) ______ (4) ___________ (4) __________ (4) ______ (4) ______
TOTAL Not Not
applicable applicable
Form B
Name of Company : _____________________________
Circle : 1st /2nd Semi-Annual Report
SEMI-ANNUAL REPORT ON THE MANAGEMENT OF FUNDS
The fund manager must enclose:
?? A copy of the client agreement between the client and parent company of the
Foreign Fund Management Company (FFMC) (or where the foreign sourced fund is
relocating from) on the subcontract of the management of the portfolio to the FFMC.
?? A copy of the fund management agreement between the parent company of the
FFMC (or where the foreign sourced fund is relocating from) and the FFMC on the
subcontract of the management of the fund(s).
?? A copy of the bank statement of the transfer of the foreign sourced funds from the
FFMC’s bank if the funds were transferred in the form of cash.
A. Sources & Types of Funds managing outside Malaysia:
Date Source Withdrawals Types of Amount in
(state reasons for Funds USD million
withdrawal)
Beginning
Balance
Ending
Balance
B. Sources & Types of Funds managing from Malaysia:
Date Source Withdrawals Types of Amount in
(state reasons for Funds USD million
withdrawal)
Beginning
Balance
Ending
Balance
DECLARATION
Circle: 1st/2nd Semi-Annual Report
I declare that the reports enclosed has been properly prepared, are true and correct, and
was approved by the investment committee on ______________________(date).
… … … … … … … … … … … .
Signature of Company Representative
Date:
Name:
Designation:
3. FUNDS MANAGERS’REPRESENTATIVES
(i) Details of funds by each fund managers’representatives:
Amount of funds under
management Limits of trading of
(at net asset value) personal accident
Name RM million or USD million allowed RM million or
USD million
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(ii) Describe in detail company policy, specific procedure and monitoring with
respect to dealings for personal account by each fund managers’
representatives in your first semi-annual report submitted to the
Commission. Any subsequent changes made to the policy, procedure and
process must be disclosed to the Commission in the semi-annual report
immediately following such changes.
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Amount in USD Index
Number of Amount in RM million (or Performance
Type of Funds Funds/ million (for local foreign sourced (semi-annual) Benchmark
Accounts funds) funds) (%) Used
Other Funds:
(A) ______________
(1) ______________ (1) ________ (1) _____________ (1) ___________ (1) ___________ (1) ________
(2) ______________ (2) ________ (2) _____________ (2) ___________ (2) ___________ (2) ________
(3) ______________ (3) ________ (3) _____________ (3) ___________ (3) ___________ (3) ________
(4) ______________ (4) ________ (4) _____________ (4) ___________ (4) ___________ (4) ________
(B) ______________
(1) _______________ (1) ________ (1) _____________ (1) ___________ (1) ___________ (1) ________
(2) _______________ (2) ________ (2) _____________ (2) ___________ (2) ___________ (2) ________
(3) _______________ (3) ________ (3) _____________ (3) ___________ (3) ___________ (3) ________
(4) _______________ (4) ________ (4) _____________ (4) ___________ (4) ___________ (4) ________
(C) ______________
(1) _______________ (1) ________ (1) _____________ (1) ___________ (1) ___________ (1) ________
(2) _______________ (2) ________ (2) _____________ (2) ___________ (2) ___________ (2) ________
(3) _______________ (3) ________ (3) _____________ (3) ___________ (3) ___________ (3) ________
(4) _______________ (4) ________ (4) _____________ (4) ___________ (4) ___________ (4) ________
TOTAL Not applicable Not applicable
(ii) List the external services used for the valuation of the performance of the funds
under management, if any:
(a) _____________________________________________________
(b) _____________________________________________________
(c) _____________________________________________________
(d) _____________________________________________________
(e) _____________________________________________________
4. REVENUES
List the amount of unaudited semi-annual revenues earned for the services
provided including the management of funds.
Type of services provided Type of revenues earned Amount in RM million
(1)
(2)
(3)
(4)
(5)
5. DEALING IN SECURITIES
(i) Number of stockbroking companies you deal with for the semi-annual
period, when executing sales or purchases of securities on behalf of your
clients:
___________________
(ii) List of local stockbroking companies you deal with for the semi-annual
period, according to the most active dealings:
(a) __________________________________________
(b) __________________________________________
(c) __________________________________________
(d) __________________________________________
(e) __________________________________________
(iii) List of foreign stockbroking companies you deal with for the semi-annual
period, according to the most active dealings:
(a) __________________________________________
