A MANUAL FOR PREPARATION OF PROJECT REPORT

This manual is intended to provide broad guidelines to the MMM, MPM, PGDBM students in the
preparation of the project report.

Standard format for ‘Project Report’

GENERAL INSTRUCTIONS
 The size of the project report should not exceed 60 pages of typed matter.
 Page Nos should only be given for “Main” report i.e. Chapter I to V.
 Annexure / bibliography / appendix should not be given any page nos.
 Page dimensions and margin - Standard A4 size (297mm x 210mm) paper may be used
for preparing the copies. Project report should have the following page margins :
Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm
 The student should submit the project report black rexin hard bound golden embossed to
the institute.

TYPING INSTRUCTIONS
 The impressions on the typed copies should be black in colour.
 Uniformity in the font of letters in the same project report shall be observed.
 A sub-heading at the bottom of a page must have at least two full lines below it or else it
should be carried over to the next page.
 The last word of any page should not be split using a hyphen.
 One and a half spacing should be used for typing the general text.

ARRANGEMENT OF CONTENTS OF PROJECT REPORT :The sequence in which the

project report material should be arranged and bound should be as follows:

 Title Page – (Name of the topic, Name of the company/ organisation, Course name,
Student’s name & Roll no., , University of Pune , Name of the institute, Academic year)
APPENDIX I
 TIMR/TCOER Bonafide certificate signed by Internal Guide & Director of the Institute
APPENDIX II
Double spacing should be used for typing the Bonafide Certificate
 Copy of the Letter submitted by the institute to the company / Organization)
APPENDIX III
 Company certificate – (Original, signed by HR or Personnel Manager)
 Student’s acknowledgement (Thanks to company, IMCS Director, Internal guide, staff
members etc.) Double spacing should be used for typing the Acknowledgement
APPENDIX IV
 Executive Summary - It should be an essay type of narrative not exceeding 600 words,
outlining the problem, the research methodology used for tackling it, sample design,
collection of data ( primary / secondary ) techniques used for data processing and
analysis, limitations of research and a summary of the findings.
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  List of Tables – The list should use exactly the same captions as they appear above the
tables in the text. Numbering should be done.
 List of Figures – The list should use exactly the same captions as they appear below the
figures in the text. Numbering should be done.
 List of Symbols, Abbreviations and Nomenclature – One and a half spacing should be
adopted for typing the matter under this head. Standard symbols, abbreviations etc. should
be used.
 Index - Chapters

The format for typing chapter headings, divisions headings and sub division headings are
explained through the following illustrative examples.
Chapter heading : CHAPTER 1
Division heading INTRODUCTION
Division heading : 1.1 OUTLINE OF PROJECT REPORT
Sub-division heading : 1.1.2. Literature review.
The word CHAPTER without punctuation in the center 50 mm down from the top of the page.
Two spaces below, the title of the chapter should be typed centrally in capital letters.
The text should commence 4 spaces below this title, the first letter of the text starting 20mm,
inside from the left hand margin.
The division and sub-division captions along with their numberings should be left-justified.

INDEX (Contents) with page nos.

Chapter I Introduction (12 pages)
1.1 Importance of the topic selected
1.2 Selection of the organization
1.3 Aims & objectives of the project study
1.4 Research Methodology
• Sample design (Size, Type)
• Sources & collection of data ( primary data, secondary data & sources)
• Methods & Techniques used for data processing & analysis (such as
coding , classification , tabulation , % & statistical techniques etc. )
• Limitations of research (if any).

Chapter II Theory related to the topic of study - relevant concepts (08 pages)

Chapter III Organization – History, Growth, Organizational Structure (05 pages)

(Back ground of the problem)
Chapter IV Analysis & Interpretation of Data (Data, tables, Pie-Diagram, Methods,
Graphs, Techniques, Sample calculations, Foot Notes, Inférences) (25 pages)

Chapter V Findings & Suggestions (Based on Chapter IV) (05 pages)

____________
55pages

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  APPENDICES – Questionnaire (& other related material, if available & required)
Appendices are provided to give supplementary information, which if included in the
main text may serve as a distraction and cloud the central theme under discussion.
Appendices should be numbered using Arabic numerals e.g. Appendix I, Appendix II etc.
 BIBLIOGRAPHY - (List of reference books / articles , journals , web-sites etc. used)
 REFERENCES
[1]Author(s) name(s), “Article Title”, Journal Title volume #, page nos. (year of publication).
[2]Author(s) name(s), “Article Title” in “Book Title,” name of editor, ed., Publisher, City, starting
page-ending page if applicable (year of publication).
[3]Author(s) name(s), “Book Title”, Publisher, City, page nos. (year of publication).
[4]Author’s name, “Thesis Title”, name of university (year of publication).

Notes –

1) Every student should make a separate project report. The coping of the other’s projects is
not allowed.
2) Whenever required , you may take the guidance from Internal Project Guide.
3) a. Last date for submission of rough final report ____________________
b. Last date for submission of final bound report ____________________
4) Internal marks would not be forwarded to University of Pune, unless project reports are
submitted in specified time.
5) For late submissions you may be marked ‘Absent’
6) Three bound report copies to be submitted on or before the specified date = (University ,
IMCS , Student)

Director
TIMR , Pune.

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APPENDIX I - Title Page

A project Report on

Study of
-------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------

At
--------------Company

submitted by

Name of the student ----------

Roll No. -------------

Name of specialization
MMM /MPM/PGDBM

Submitted to
University of Pune

Raja Shri Shivraya Pratishthan’s

Institute of Management of Computer studies, Kothrud, Pune 411038

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 Month, Year

APPENDIX II - Bonafide Certificate

Using double spacing for typing the Bonafide Certificate should be in this format :

Certified that this project report titled…………………………is the bonafide work of Mr./
Ms………………………………..who carried out the research under my supervision.
Certified further, that to the best of my knowledge the work reported herein does not form
part of any other project report or dissertation on the basis of which a degree or award was
conferred on an earlier occasion on this or any other candidate.

(Certificate to be countersigned by the Internal Guide & Director)

( Sample letter copy by the Institute to the company / Organization)

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APPENDIX III - Sample letter copy by the Institute to the company / Organization

TO WHOMSOEVER IT MAY CONCERN

To,

Sub : Project Work for MPM Course.

Dear Sir / Madam,

“RAJA SHREE SHIVRAYA PRATISHTHAN’ is engaged in the multitude of educational and

other activities benefiting over 2000 students and public in general. Shri Shashikant Sutar ( Ex
M.L.A ) is the Founder President of Pratishthan.

In the year 1998 Pratishthan has ventured into the Management Education by establishing
‘Institute of Management and Computer Studies’. This Institute is affiliated to Pune University
and conducts the M.C.M., M.P.M., M.M.M., P.G.D.B.M. and P.G.D.C.A. courses.

We are committed to groom the young generation with appropriate skills. It has been our constant
endeavour to mould our students not merely as software and management professionals but also
successful entrepreneurs equipped with acumen and vision in tune with challenges presented by
the new millennium.

During the __________course the students are required to do the PROJECT WORK as a part of
University Curriculum, in a ________Dept. of a leading organization like yours. This satisfies not
only the University requirements but also gives better insight and understanding to the students of
the intricacies of the business situations.

It would be extremely helpful if you could allow our student

Mr./Ms.__________________________ to do his/her PROJECT WORK in your esteemed
organization. We look forward to your co-operation in our efforts to elevate the standard of
Management Education.

Thanks & Regards

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Director