EU MRV Monitoring Plan

Content and challenges for shipowners

Verify. Comply. Navigate. ®

15 February 2017
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 Who are we?

We are the V of MRV

Verifavia is a global independent environmental verification, certification and

auditing body for aviation, airports and maritime transport (shipping and ports).

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 WELCOME NOTE & AGENDA

• A – EU MRV Monitoring Plan: overview

• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 • A – EU MRV Monitoring Plan: Overview
• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 The Monitoring Plan – can be designed based on existing infrastructure
and statutory documents

• A mandatory requirement of the EU MRV Regulation Article 6

• Outlines the procedures in place to monitor, collect, control, and report data for the EU MRV

• Demonstrates how the ship’s MRV system is compliant with the EU MRV Regulation

• Compiles all information on how the ship’s MRV system works, and must be complete,
accurate, relevant and compliant

• Where relevant, references should be made to compatible monitoring elements from

existing management systems (e.g. SMS, SEEMP, EMS, etc.)

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 The Monitoring Plan – a fundamental document of MRV

• Must be submitted to an independent accredited verifier before 31st August 2017 for
assessment

• Assessment must be successfully completed before 31 December 2017

• 31st August and 31st December are only deadlines, process can be completed earlier

• Important to note the difference between assessment and verification

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 • A – EU MRV Monitoring Plan: Overview
• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 STEP 1 – IDENTIFY YOUR FLEET SUBJECT TO EU MRV

• List all vessels for which your are the ‘Company’:

– ‘the shipowner or any other organisation or person, such as the manager or
the bareboat charterer, which has assumed the responsibility for the operation
of the ship from the shipowner’
– Nb: same definition as DOC holder under ISM Code
• Remove vessels that are below 5000 GT
• Remove vessels that do not operate for commercial purposes
• Remove vessels that never call EU ports and are not expected do so in
2018
• Option: Identify groups of sister-ships (and ship families?)

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 STEP 2 – GET FAMILIAR WITH THE REGULATORY REQUIREMENTS

Delegated Regulation (EU) 2016/2071 Implementing Regulation (EU) 2016/1927

Shipping Emissions Monitoring Methods Shipping Emissions Templates

Implementing Regulation (EU) 2016/1928 Commission’s FAQ [To be published]

Shipping Emissions Cargo Carried Guidance documents [To be published]

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 STEP 3 – CATEGORIZE PROCEDURES

Company specific procedures

Company
information
Lead ship specific procedures (and ship families?)

Emissions
Data gaps sources
Sister ship specific information

All other Identification of the ship

Management procedures

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 STEP 4 – COLLECT RELEVANT DOCUMENTS

SEEMP Bunkering procedure

Data flow diagrams Voyage planning procedure
Capacity plan Calibration certificates
General arrangement plan Maintenance records

Piping diagrams IT Landscape

Fuel measurement equipment description Other relevant manuals / procedures

Fuel management procedure ...

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 STEP 5 – PREPARE A MONITORING PLAN FOR A FIRST LEAD SHIP

Part A – Versions

Part B – Basic data Possible formats:

 Word document
2017
Part C – Activity data
 Excel document

Part D – Data gaps  Online / offline form

 IT system

Part E – Management  THETIS MRV

- Preparation of Emission Report
- Independent verification of Emission Report
-Part F – Further
Document information
of Conformity (DOC)

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 STEP 6 – ENGAGE AN INDEPENDENT ACCREDITED VERIFIER AND HAVE YOUR MP
ASSESSED

Drafting of MP for Initial Assessment Closing of Findings Assessment of Closing of Assessment

First Lead Ship of First Lead Ship of First Lead Ship individual MP Findings Reports per Ship
MP MP / Drafting of MP per Lead Ship
for other Lead Ships

Shipping company Shipping company Shipping company

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 • A – EU MRV Monitoring Plan: Overview
• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 Part B – Basic data (identification of ship and company)

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 Part B – Basic data (identification of ship and company)

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 Part B – Basic data (emission sources and fuels)

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 Part B – Basic data (emission factors)

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 Part C – Activity data (fuel consumption)

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 Part C – Activity data (measurement and measuring equipment)

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 Presentation of generic procedure

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 Procedures related to emission sources, measuring equipment,
and fuel measurements

• Procedures, systems and responsibilities used to update the completeness of emission sources
– E.g. change of emission sources following retrofitting

• Procedures for determining fuel bunkered and fuel in tanks

– E.g. fuel tank sounding, fuel tank monitoring, BDNs, etc.

• Regular cross-checks between bunkering quantity as provided by BDN and bunkering quantity
indicated by on-board measurement:
– E.g. cross-check between BDNs and fuel tank readings before / after bunkering

• Procedures for recording, retrieving, transmitting, and storing information regarding

measurements
– E.g. description of successive steps from collection of primary source data on-board to storage of data in on-
shore database (fuel tank readings, fuel flow data, etc.)

• Procedures for ensuring quality assurance of measuring equipment

– E.g. maintenance procedures

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 Procedures related to the monitoring of voyages, cargo, distance, and time

• Recording and safeguarding completeness of voyages

– E.g. how ports of call are defined according to the Regulation, how voyages are constructed, and how
reportable voyages are identified

• Recording and determining the distance per voyage made

– E.g. actual distance sailed, or distance on the most direct route + correction factor

• Recording and determining the amount of cargo carried and/ or the number of passengers
– E.g. how information from bills of lading, commercial documents, cargo manifest, etc. are collected and
transferred into the IT system or database

• Determining and recording the time spent at sea from berth of port of departure to berth of the port
of arrival
– E.g. how time of departure and time of arrival are collected and transferred into the IT system or database

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 Procedures related to data gaps

• Methods to be used to estimate fuel consumption

– E.g. use of historic fuel data, use of alternative fuel consumption monitoring methodology, or use of modelled
fuel consumption

• Methods to be used to treat data gaps regarding distance travelled

– E.g. use of online calculator to get distance on the shortest route

• Methods to be used to treat data gaps regarding time spent at sea

– E.g. use of average time for similar voyages, or average time per NM

• Methods to be used to treat data gaps regarding cargo carried

– E.g. use of historic loads or estimated loads based on draught measurements or alternative source of
information

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 Procedures related to management and quality

• Regular check of the adequacy of the monitoring plan

– E.g. check that all procedures are still adequate

• Control activities: Quality assurance and reliability of information technology

– E.g. contractual arrangement with ICT providers

• Control activities: Internal reviews and validation of EU MRV relevant data

– E.g. plausibility checks on the data, check by another person (four-eye principle), comparison with
independent data sources, etc.

• Control activities: Corrections and corrective actions

– E.g. procedure to ensure that issues are corrected in a timely manner

• Control activities: Outsourced activities (if applicable)

– E.g. if a third-party organisation is used for any EU MRV task

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 • A – EU MRV Monitoring Plan: Overview
• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 What are the roles of the verifier?

Verifiers have to be accredited to ISO

Administrative Role: ! 14065 for EU MRV by an EU National
Accreditation Body
- Communication with ship operator

- Confirmation to EC / Flag State that all conditions to

deliver the Document of Compliance (DoC) are met

Auditing Role:

A verifier is not a consultant, and cannot - Assessment of Monitoring Plan

! provide technical assistance. Consultancy
and verification cannot be sold together.
- Verification of Emissions Report

- Delivery of Verification Opinion Statement

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 Aim of MP assessment is to check consistency between EU MRV rules,
Monitoring Plan, and existing company procedures

Conformity
Check

Completeness

Accuracy

Relevance
EU MRV rules
Monitoring Conformity
Plan

Existing company
procedures

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 • A – EU MRV Monitoring Plan: Overview
• B – EU MRV Monitoring Plan: Step-by-step process
• C – EU MRV Monitoring Plan: Detailed content
• D – EU MRV Monitoring Plan: Assessment process
• E – EU MRV challenges for shipowners

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 EU MRV challenges for shipowners

• Definition of a port of call and a voyage

• Geographical scope
• Berth-to-berth
• Fuel consumption at port
• Actual cargo carried
• IT system alignment
• Control activities
• Data gaps

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 Thank You!
Get in touch with us
Julien Dufour, CEO
Nikolas Theodorou, Managing Director
Nicolas Duchêne, Technical Director
Stylianos Smyrlakis, Yuvraj Takhur & Islam Abd-El-Azim, Marine Engineers

Verifavia (UK) Ltd. :

20-22 Wenlock Road, London N1 7GU (UK), +44 207 117 2540
Verifavia SARL:
+15 rue des boulangers, 75005 Paris (FR), +33 665 697 489
Verifavia Shipping (Hellas) :
Par. Leof. Vouliagmenis 12, Voula 166 73 (Lefkados 12) (Greece)
+30 695 6302131
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 What is the geographical scope of EU MRV?

All voyages calling at an EEA port of call are subject to EU MRV

EU Member States: Belgium,

Bulgaria, Croatia, Republic of
Cyprus, Denmark, Estonia, Finland,
France, Germany, Greece, Ireland,
Italy, Latvia, Lithuania, Malta,
Netherlands, Poland, Portugal,
Romania, Slovenia, Spain, Sweden
and the UK.

EEA Member States: EU Member

States + Iceland + Norway

EEA outermost regions: see next

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! Gibraltar is considered to be an EU port 32
 What are the EEA outermost regions?

All voyages calling at a port of call located in an EEA outermost region are also
subject to EU MRV

EEA outermost regions: Açores,

Canary Islands, French Guiana,
Guadeloupe, Madeira, Martinique,
Mayotte, Reunion and Saint Martin

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