BYLAWS

HOOD COUNTY REPUBLICAN EXECUTIVE COMMITTEE

ARTICLE I – NAME

The name of the organization shall be the Hood County Republican Executive Committee, hereinafter
referred to as the “County Executive Committee” (CEC).

ARTICLE II – HEADQUARTERS

The headquarters of the Hood County Republican Executive Committee shall be located in Hood County.

ARTICLE III –PURPOSE

Section 1.

The purpose of the County Executive Committee (CEC) shall be:

(a) to act as the governing body of the Republican Party of Hood County (hereinafter
referred to as the “Party”) and exercise those powers and fulfill those duties and
responsibilities conferred upon the CEC by state and/or federal statutes, the Party Rules,
these Bylaws and any Standing Rules adopted herein;

(b) to establish general policy for the Republican Party in the county, subject to the direction
of the biennial County/Senatorial District Convention;

(c) to represent the Republican Party of this county, state, and nation, articulating the
Republican Party’s platform and candidates;

(d) to cooperate in carrying out programs initiated by the Republican Party of Texas,
including but not limited to:

a. conducting a Republican Primary in as many election precincts within the county

as practicable, but, at a minimum, having a voting location in each County
Commissioner’s precinct; and,

b. organizing a coordinated effort, including Get-Out-the-Vote, preceding each

general election, to publicize the Party’s candidates.

Section 2.

The County Executive Committee is charged with the responsibility of observing all laws of the State of
Texas and these United States in fulfilling the purposes stated in this Article.
 ARTICLE IV – MEMBERS

Section 1.

The voting members of County Executive Committee (CEC) when conducting official business required
by the Texas Election Code shall be the County Chairman and the Precinct Chairmen. Officers and
Committee Chairmen who are not Precinct Chairmen may serve as Ex-Officio (non-voting) members of
the County Executive Committee (CEC).
.
Section 2. Qualifications

To be eligible to hold the office of Precinct Chairman, a person must be a qualified voter residing within
the bounds of the county election precinct represented (Tex. Elect. Code § 171.023) and cannot be a
holder of an elected public office at the county, state or federal level or a candidate for such office.

Section 3. Term of Office

The term of office shall be for two (2) years, commencing of the twentieth (20th) day after the Run-Off
Primary Election Day, as outlined in Texas Election Code § 171.022(c).

Section 4. Removal from Office

A precinct or county chair who has failed to perform statutory duties provided by the Texas Election
Code or who has failed to attend four or more consecutive meetings of the county executive committee
may be removed for abandonment of office as provided by Tex. Elect. Code § 171.029.
Section 5. Vacancies. Any vacancy in the office of County Chair or Precinct Chair shall be filled by the
Executive Committee as follows:

(a) County Chair. A majority of the total membership of the Executive Committee must
participate in filling a vacancy in the position of County Chair and the person selected must receive a
majority of the votes cast by those members participating in a properly noticed election, as provided by
Texas Election Code § 171.024(a).

(b) Precinct Chair. One-fourth (1/4) of the total seated membership of the Executive
Committee shall constitute a quorum for filling a vacancy and the person selected must receive a majority
of the votes case of those members participating in a properly noticed election, as provided by Texas
Election Code § 171.024 (c).

Section 6. Duties

It shall be the duty of each Executive Committee member to attend all executive committee meetings;
serve as a liaison between the State Republican Party and Republicans within the precinct he or she
represents; promote the growth of the Republican Party within that precinct; and to fulfill the purposes of
the Executive Committee as stated in Article II of these Bylaws.
 ARTICLE V – OFFICERS

Section 1. Officers

The officers of the Executive Committee shall be the County Chairman, the County Vice-Chairman,
Treasurer and Secretary. The County Vice-Chairman and Treasurer shall be appointed by the County
Chairman at the Organizational meeting, and in no case shall the Office of Vice-Chairman or Treasurer be
vacant more than (90) days. The Secretary shall be elected by the County Executive Committee (CEC)
following commencement of term of office, who each shall perform those duties assigned to them by the
Texas Election Code, by these Bylaws, and by the Rules of the Party.

Section 2 – Term of Office.

The term of office of the officers shall be concurrent with that of the County Executive Committee,
except in the event of a vacancy in the office of County Chairman, at which time the appointed officers
shall serve only until the election of a new County Chairman.

Section 3 – Vacancies.

A vacancy in the office of County Chairman shall be filled in accordance with the provisions of Tex.
Elect. Code § 171.025. A vacancy in the office of Secretary shall be filled by the CEC at a regular
meeting of the CEC following proper notice of the vacancy or at a special meeting called for that purpose.

Section 4 – Duties of CEC Officers.

Duties of officers shall be those prescribed by the parliamentary authority adopted by the County
Executive Committee and by these Bylaws, as listed below:

A. County Chairman. The County Chairman shall be the County Executive

Committee’s presiding officer and official spokesperson. The County Chairman shall perform
those duties required by statute, these Bylaws and the rules of the Republican Party of Texas.
The County Chairman shall be an Ex-Officio member of all county Standing and Special
Committees. The County Chairman may be a member of the Texas Republican County
Chairman’s Association (TRCCA) and any assessments or dues levied by the TRCCA shall be
paid by the CEC.

B. County Vice-Chairman. The County Vice-Chairman shall assist the County

Chairman as requested in the performance of any non-statutory duties of the office. The County
Vice-Chairman may not perform any statutory duties as outlined by state law but may assist in
other functions of the County Chairman, including appointment to committees.

C. Treasurer. The Treasurer shall be responsible for keeping systematic records

and for complying with any applicable state and federal statutes with regard to reporting
contributions and expenditures. The Treasurer shall prepare a current report of the financial
condition of the CEC for presentation to the CEC at each regularly scheduled meeting.

D. Secretary. The Secretary shall carry out the usual duties of that office, keeping
an up-to-date roll of the CEC’s members and ensuring that each CEC member is timely notified
of meetings. A permanent file containing Minutes of the CEC meetings shall be maintained. In
the event of a vacancy in the office of County Chairman, the Secretary shall call a meeting of the
CEC for the purpose of electing a new County Chairman, as provided for in Tex. Elect. Code §
171.025. The Secretary is authorized to receive applications for a place on the Primary Ballot, as
provided for in Tex. Elect. Code § 172.022(a)(2).

ARTICLE VI -- MEETINGS

Section 1. Conduct of Meetings

The Executive Committee shall meet upon call of the Chairman, at such times as required by the Texas
Election Code and as provided by these Bylaws and by the Rules of the Party. All meetings of the
Executive Committee shall be open to credentialed media representatives and to interested Party
members, except that the presiding officer or the Executive Committee may declare an executive (closed)
session for the purpose of considering confidential matters.

A. STATUTORY MEETINGS. Meetings prescribed by the Texas Election Code shall be

duly called by the Chairman, or in the Chairman’s absence by the Vice-Chairman, for the
purpose so designated by law; and no other business may be transacted at such statutory
meetings unless notice of such other business has been included in the call.

B. REGULAR MEETINGS. The Executive Committee shall meet no less frequently than
quarterly for the conduct of business necessary to fulfill its objectives and purposes. A
statutory meeting is not precluded from being designated as a quarterly meeting. In even-
numbered years, the fourth quarterly meeting shall be held after the November general
election.

C. ORGANIZATIONAL MEETINGS. One or more organizational meetings of the newly

elected Executive Committee shall be held within thirty (30) days following its election
for the purpose of organizing the Executive Committee, the election of a Secretary and
consideration of the Chairman’s appointments.

D. SPECIAL MEETINGS. Special meetings of the Executive Committee may be called by

the Chairman, and shall be called by the Chairman upon petition signed by at least nine
(9) members of the Executive Committee, representing no fewer than fifty percent (50%)
of the precincts, delivered to the Secretary (or to the County Headquarters if the Secretary
is not available) at least seven (7) days prior to the date specified for the meeting. Any
notice of a special meeting must contain the purpose for which the meeting is called.

Section 2. Notice of Meetings

A written call containing notice of the meeting may be mailed and postmarked by the U.S. Postal
Service, or personally delivered to available Executive Committee member(s) or transmitted by electronic
mail, no later than seven (7) days prior to the meeting, to each of the Executive Committee members at
the member's address appearing on the Secretary's records. A Member may request method of delivery.
(The foregoing provision does not apply to the organizational meeting of the Executive Committee if such
meeting is held within twenty (20) days of the Primary Runoff; however, such a meeting shall not be
considered a regular quarterly meeting.) The seven-day notice may be waived in the event of a stated
emergency, as declared by the Officials Committee, in which case forty-eight (48) hours' notice shall be
given by telephone, personally delivered to available Executive Committee member(s) or transmitted by
electronic mail.

Section 3. Proxy

A proxy is not allowed (Tex. Elect. Code § 171.026).

Section 4. Quorum

A quorum for all regular and special meetings of the Executive Committee shall be Twenty Five percent
(25%) (of seated precinct chairs) of the Executive Committee, in person. At statutory meetings, a quorum
shall consist of those members present, in person (except where a different quorum requirement is
imposed by the Texas Election Code) provided, however, that if a majority of the Executive Committee is
not represented as above provided, only the business required by the Texas Election Code shall be
transacted.

Section 5. Voting

Each member of the Executive Committee, including the Chairman, shall have the right to cast his/her
individual vote. The method of voting shall be by voice, show of hands, or ballot, as determined by the
Chairman, unless otherwise ordered by a majority vote of the Executive Committee, provided, however,
that upon demand of a member present, in person, a roll-call vote shall be taken. The “ayes” and “nays”
of any roll-call vote shall be entered into the minutes of such a meeting.

ARTICLE VII – COMMITTEES

Section 1.

The County Chairman shall appoint the chairmen of any Standing Committees deemed necessary to carry
out the policies of the local Party. Said appointee shall serve at the pleasure of the County Chairman.

Section 2.

Each committee is authorized to develop procedures for conducting the business within that committee’s
jurisdiction, subject to review and amendment by the County Executive Committee pursuant to the rules
provided by Article VI, herein.

Section 3.

A committee member or member may be removed from a committee upon request of the committee
chairman or of the County Chairman.

ARTICLE VIII – FINANCE

Section 1. Campaign Fund

A. After making provisions for payment in an orderly and timely basis of anticipated
operating expenses of the Party, and any other obligations of the Party, the Chairman
shall cause to be deposited promptly all monies received by the Party into the Republican
Party Campaign Fund (hereinafter referred to as the “Fund”). The Chairman and any
 other authorized person(s) soliciting funds for the Party are expressly empowered to
accept contributions directly into the Fund. The Fund shall be divided into sub funds, or
accounts, in such a manner as to comply with all applicable state or federal laws or
regulations pertinent to the purposes herein prescribed, subject to any limitation imposed
by such laws and regulations, and shall be accounted for and reported in an accurate and
timely manner.

B. The Fund shall be utilized exclusively for the purpose of participating in direct campaign
activities of Republican candidates for election to the public offices of the United States,
the State of Texas, or any unit or subdivision thereof. Once money has been credited to
the Fund, the County Chairman shall be authorized to transfer money to other funds or
accounts of the Party in cases of emergency (not inconsistent with applicable law), upon
notice of such action to the chairman of the Candidate Resource Committee. No monies
may be transferred from the Fund that have been dedicated by the donor for use as
Republican Party Campaign Funds.

C. The Fund shall be administered and invested as may be directed by the Chairman.
Monies in the Fund shall be distributed or expended of the purposes thereof only as shall
be directed by the Candidate Resource Committee, as provided in Article VII, Section
8(C)(2) and 8(C)(3), of these Bylaws.

D. Monies in the Fund shall not be raised or expended in connection with any primary
campaign of any candidate for nomination of the Party or in any campaign in which more
than one Republican, as shown by ballot designation, appears on the ballot, with the
exception in a non-primary election that by a two-thirds vote of the Executive Committee
funds may be so raised and expended.

Section 2. Audit

A. The SREC Committeeman and SREC Committeewoman shall appoint a three (3)
member Audit SC from the membership of the Executive Committee not later than
November 1of each year to audit the current fiscal year. The Audit Committee may select
a firm of independent certified public accountants to audit all accounts of the Party for
the current fiscal year, to be conducted so that the audit of the current fiscal year shall be
completed not later than one hundred and eighty (180) days following the end of the
current fiscal year.

B. The original of the audit report, if report required, shall be sent to the Chairman, with
copies to the SREC Committeeman, the SREC Committeewoman, the Vice-Chairman,
the General Counsel, the Treasurer, and the Finance Chairman, plus each member of the
Audit SC and any member of the Executive Committee requesting a copy; in addition, a
copy shall be
filed with the County Headquarters where it shall be preserved and made available for
inspection during office hours by any Executive Committee member or Party official.

C. The Audit SC shall present the audit report, if report required, to the Executive
Committee for approval at the next ensuing regular meeting.

D. In event of a vacancy in the office of Chairman, a complete audit shall be conducted in

accordance with applicable provisions of this Section unless waived by a two-thirds (2/3)
vote of the Executive Committee.
Section 3. Fiscal

Neither the Chairman nor any other officer, employee, or representative of the Party shall borrow
money in the name of the Party unless expressly authorized to do so by a two-thirds (2/3) vote of
the Executive Committee, notice of request for such authorization having been included in the call to the
meeting at which the request is to be made.

ARTICLE IX – RULES AND PROCEDURES

The Executive Committee and any committee or sub-committee created by the Hood County Republican
Executive Committee Bylaws (“Bylaws”) or the Rules of the Republican Party of Texas (“Rules”) shall
comply with and be established in accordance with these Bylaws and/or the Rules of the Republican Party
of Texas, including the following:

A. Attendance – Executive Committee members must notify the County Chairman of their
inability to attend the meeting prior to the scheduled meeting date if possible.

B. Use of Funds - All requests for the Executive Committee funds must be approved by a
majority of the Executive Committee members. The Chairman may approve an
expenditure of up to twenty-five dollars ($25.00) without full Executive Committee
approval, if there is need of funds prior to a scheduled meeting of the Executive
Committee. Receipts must be provided to the Treasurer and/or Finance Committee Chair,
for any money spent, within five days of spending. All checks or withdrawals of funds
will require two approved signatures.

ARTICLE I -- PARLIAMENTARY AUTHORITY

The rules contained in the most current edition of Robert’s Rules of Order shall govern the CEC in all
cases to which they are applicable and in which they are not inconsistent with these Bylaws, the Rules of
the Republican Party of Texas, or any state or federal statute.

ARTICLE XI - AMENDMENT OF BYLAWS

These Bylaws may be amended by a two-thirds (2/3) vote of the members of the CEC present and voting
at a properly called meeting of the CEC by giving notice at the previous regular meeting or by mailing
written notice to each CEC member at least seven (7) days in advance of a Regular or Special Meeting
called for that purpose.

ARTICLE XII – EFFECTIVE DATE

These bylaws shall remain in force until otherwise revised or amended, subject to provisions in Article X
and are effective as of April ____, 2017, as approved by the Hood County Executive Committee.

Bylaw revisions approved and adopted by the Hood County Republican Executive Committee on April
__________, 2017. by unanimous vote of the Executive Committee.