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Change Order Procedure

The document outlines procedures for change orders on a gas development project, including: 1) Change orders can be initiated by the Company or Contractor to change the scope, schedule, or price. 2) The Company issues a Change Order Instruction and the Contractor issues a Change Order Request. 3) Effects on price and schedule are evaluated before changes are approved.

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PIN LESMANA
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445 views15 pages

Change Order Procedure

The document outlines procedures for change orders on a gas development project, including: 1) Change orders can be initiated by the Company or Contractor to change the scope, schedule, or price. 2) The Company issues a Change Order Instruction and the Contractor issues a Change Order Request. 3) Effects on price and schedule are evaluated before changes are approved.

Uploaded by

PIN LESMANA
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
  • Change Order Instruction (COI): Explains the instructions required by the company for issuing change orders as well as necessary documentation.
  • General: Discusses the principles of change order procedure and how changes affect the contract scope and timing.
  • Procedure: Details procedural guidelines for initiating a change order including company communications and decision-making steps.
  • Change Order Request (COR): Defines the process for submitting change order requests, including company and contractor responsibilities.
  • Change Order Supporting Documentation: Describes the documentation needed to support change orders and register entries.
  • COR and COI Register: Covers the record-keeping procedures for change orders and instructions.
  • Evaluation of a Change: Analyzes how changes are evaluated concerning cost and time, with contractor and company criteria.
  • Change Order Meetings: Outlines the frequent meeting schedule and discussion points related to change orders.
  • Invoicing and Payment of Change Orders: Details the invoicing and payment methods for approved change orders following contract terms.

BLOK A GAS DEVELOPMENT PROJECT Document No :

BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 1 of 15
Contract No.3510005633 A

CHANGE ORDER PROCEDURE

BLOK A GAS DEVELOPMENT PROJECT

ISSUED FOR REVIEW

Class 1 X Class 2 Class 3

CTR CPY
REV DATE PURPOSE
PREPD CHKD APPD APPD

A ISSUED FOR REVIEW


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 2 of 15
Contract No.3510005633 A

RECORD OF REVISION
REV NO SECTION PAGE NO DESCRIPTION OF CHANGE
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 3 of 15
Contract No.3510005633 A

CONTENT

1 GENERAL .. 4
2 PROCEDURE .. 4
3 CHANGE ORDER INSTRUCTION (COI) 5
4 CHANGE ORDER REQUEST (COR) . 5
5 EVALUATION OF CHANGE 6
6 CHANGE ORDER SUPPORTING DOCUMENTATION 6
7 COR AND COI REGISTER 6
8 CHANGE ORDER MEETING 7
9 INVOICING AND PAYMENT OF CHANGE ORDER 8
ATTACHMENTS

CHANGE ORDER REQUEST FORM .. 10

CHANGE ORDER INSTRUCTION FORM .. 12

CHANGE ORDER REQUEST REGISTER FORM .. 14

CHANGE ORDER INSTRUCTION REGISTER FORM 16


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 4 of 15
Contract No.3510005633 A

1. GENERAL

Principles of the Change Order Procedure is a contract, which enables the identification and evaluation of

all changes arising during the course of the contract where these changes have an effect on:

- The scope of work

- The work time schedule

- The contract price

2. PROCEDURE

Without prejudice to the general requirements of the AGREEMENT, the detailed change order procedure

shall be as follows:

- Should COMPANY consider that a change to the contract scope of work, work time schedule or any

other part of the CONTRACT has to be made, a Change Order Instruction (COI) shall be issued

accordingly.

- Should CONTRACTOR consider that the occurrence of any event justifies the issue of a change order,

CONTRACTOR shall submit to COMPANY for review a Change Order Request (COR).

- COMPANY may reject such a COR, or request further clarification, or approve it. If approved, COMPANY

will issue a COI.

- Once the COI is signed by both parties, it will constitute the basis for a CHANGE ORDER.

No COR will be considered by COMPANY if CONTRACTOR has not strictly followed the change order

procedure.
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 5 of 15
Contract No.3510005633 A

3. CHANGE ORDER INSTRUCTION (COI)

A COI shall be issued by COMPANY as soon as a change to the scope of work, the work time schedule or any

other part of the CONTRACT is:

- Identified by COMPANY, or

- Identified by CONTRACTOR by means of a COR and accepted by COMPANY

This COI shall identify:

- Description of the change,

- Basis for compensation and impact on contract price,

- Modification(s) if any, to the work time schedule

Approved COI shall be issued in two (2) originals to be signed and stamped (on applicable stamp duty) by

CONTRACTOR and returned to COMPANY for signature. One signed original COI shall be returned to

CONTRACTOR, the other being retained by COMPANY.

COI may also be issued by COMPANY to notify CONTRACTOR of a change in the contract price as the result

of the following reasons:

- Work not performed or not to be performed, or

- Non Conformance Authorization(s)

4. CHANGE ORDER REQUEST (COR)

Upon identification of a change which CONTRACTOR considers as entitling him to a change order,

CONTRACTOR shall issue for COMPANY 's review a COR, duly registered, and identifying :

- The description and contractual justification for the change,

- Complete evaluation with cost breakdown (if applicable). The COR price shall be broken down and

shown against the relevant parts of the contract price breakdown,

- Effect on the work time schedule (if applicable).


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 6 of 15
Contract No.3510005633 A

The COR shall be transmitted to COMPANY, after reviewing the COR, COMPANY will advise CONTRACTOR :

- Either that it considers that the subject matter of the COR does not constitute a change, and therefore

reject this COR,

- Or that it constitutes a change, in which case, either COMPANY will issue a COI after agreement upon

the COR conditions, or may request the COR to be revised and resubmitted if the conditions are

considered not compliant with the CONTRACT conditions.

The CONTRACTOR shall not delay the work pending the evaluation of a COR.

5. EVALUATION OF A CHANGE

Effects of the change on the contract price and on work time schedule shall be evaluated by CONTRACTOR

and COMPANY.

6. CHANGE ORDER SUPPORTING DOCUMENTATION

Change order supporting documentation (description and cost and/or schedule impact) shall be prepared

by CONTRACTOR and shall be attached to the COR.

7. COR and COI Registers

COR and COI registers shall be kept updated by CONTRACTOR and shall be provided at each weekly meeting

as set out here below.

The COR register shall include :

- COR number,

- Date and reference of notice to COMPANY,

- Brief description,

- Effect on cost,
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 7 of 15
Contract No.3510005633 A

- Effect on schedule,

- Status (accepted - rejected - pending) with corresponding COI number and date there of if applicable,

- List of potential CORs identified by CONTRACTOR, with brief description.

The COI register shall include :

- COI number,

- Date,

- The COI submission date and number if applicable,

- Description,

- Effect on cost,

- Effect on schedule,

- Status (signed by CONTRACTOR, signed by COMPANY, pending).

In order to facilitate the reconciliation between the Initial contract price and the final contract price on

completion of the work, CONTRACTOR shall produce on a monthly basis, together with the Cost Report, a

table identifying, for each CHANGE ORDER, the split per Work Unit and Sub-Work Unit.

8. CHANGE ORDER Meetings

CHANGE ORDER meetings will be held weekly. Failure by CONTRACTOR to address at the weekly PMT

meeting the matter of potential changes that have been identified since the last weekly meeting will be

deemed to be evidence that no new changes have been identified by CONTRACTOR since the previous

meeting.

The agenda of the CHANGE ORDER meetings shall include the following:

- Identification of new changes,

- Review status of pending responses to CORs,

- Discuss and finalize outstanding CORs,


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 8 of 15
Contract No.3510005633 A

- Review the COR and COI registers.

9. INVOICING AND PAYMENT OF CHANGE ORDERS

CHANGE ORDERS shall be invoiced and paid in accordance with the provisions of the CONTRACT, and any

specific payment conditions contained within the CHANGE ORDER.

Invoicing shall be based upon the APPROVED physical progress of the WORK which is the subject of the

CHANGE ORDER, applied to the APPROVED value of the CHANGE ORDER.

Work Statements describing the completion of the CHANGE ORDER shall be produced by the CONTRACTOR

for COMPANY APPROVAL prior to submitting the corresponding invoice(s).


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 9 of 15
Contract No.3510005633 A

ATTACHMENT 01

CHANGE ORDER REQUEST FORM


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 10 of 15
Contract No.3510005633 A
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 11 of 15
Contract No.3510005633 A

ATTACHMENT 02

CHANGE ORDER INSTRUCTION FORM


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 12 of 15
Contract No.3510005633 A
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 13 of 15
Contract No.3510005633 A

ATTACHMENT 03

CHANGE ORDER REQUEST REGISTER


BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 14 of 15
Contract No.3510005633 A
BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 15 of 15
Contract No.3510005633 A

ATTACHMENT 04

CHANGE ORDER INSTRUCTION REGISTER FORM

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