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Inventory Management System PHP

This document describes an inventory management system. It discusses the benefits of the system such as reducing costs, improving customer service and inventory turns. It also outlines the hardware and software requirements to run the system including the programming languages used. The document summarizes the objectives of inventory management like ensuring material availability and avoiding out of stock situations. It provides an overview of the system's functional requirements including input/output functions and processing errors.

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MuzaFar
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2K views8 pages

Inventory Management System PHP

This document describes an inventory management system. It discusses the benefits of the system such as reducing costs, improving customer service and inventory turns. It also outlines the hardware and software requirements to run the system including the programming languages used. The document summarizes the objectives of inventory management like ensuring material availability and avoiding out of stock situations. It provides an overview of the system's functional requirements including input/output functions and processing errors.

Uploaded by

MuzaFar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

System Introduction

For optimal sales and inventory management processes, you need robust
functionality for managing your logistics facilities. Support for inventory
management helps you record and track materials on the basis of both quantity
and value.
Using this software, we can reduce costs for warehousing, transportation,
order fulfillment, and material handling while improving customer service.
You can significantly improve inventory turns, optimize the flow of goods, and
shorten routes within your warehouse or distribution center. Additional
benefits of inventory management include improved cash flow, visibility, and
decision making.
This software is user friendly and hence easy to use.
Employees can plan, enter, and document warehouse and internal stock
movements by managing goods receipts, goods issues, storage, picking and
packing, physical stock transfers, and transfer postings.
Problems In existing system
As we know manual system are quite tedious, time consuming and less efficient
and accurate in comparison to the computerized system.
So, following are some disadvantages of the old system:
Time consuming
Less accurate
Less efficient
Lot of paper work
Slow data processing
Not user-friendly environment
Difficult to keep old records
Scope of Proposed System
The scope of this system is to provide user efficient working environment and
more output can be generated through this. This system provides user friendly
interface resulting in knowing each and every usability features of the system.
This system helps in tracking records so that past records can be verified
through them and one can make decisions based on the past records. This
system completes the work in a very less time resulting in less time
consumption and high level of efficiency.
This system is developed in such a way that even a nave user can also operate
the system easily. The calculations are made very quickly and the records are
directly saved into databases and the databases can be maintained for a longer
period of time. Each record can be retrieved and can be verified for the future
transactions.
Also, this system provides high level of security for data leaking as only admin
people can access the database no changes can be made in it until it verifies the
user login id and password.
We also have operator login through which operator can take orders but cant
make changes in the database. Limited access is available to the operator.
Operating Environment Hardware and Software

HARDWARE REQUIREMENTS

Processor: Pentium 4 or more for optimum performance


RAM: Recommended 256MB
Hard Disk: Minimum 20GB
Mouse & Keyboard: - Compatible with Windows OS
Monitor: - 15.6 Color

SOFTWARE REQUIREMENTS

Language Used : Developed in PHP


Database : My SQL
User Interface Design : HTML, AJAX,JQUERY,JAVASCRIPT
Web Browser : Mozilla, Google Chrome, IE8,OPERA
Software : XAMPP Server
OBJECTIVES OF INVENTORY MANAGEMENT

The basic managerial objectives of inventory control are two-fold; first, the
avoidance over-investment or under-investment in inventories; and second, to
provide the right quantity of standard raw material to the production
department at the right time. In brief, the objectives of inventory control may
be summarized as follows:
Operating Objectives:

Ensuring Availability of Materials: There should be a continuous availability


of all types of raw materials in the factory so that the production may not be
help up wants of any material. A minimum quantity of each material should be
held in store to permit production to move on schedule.

Avoidance of Abnormal Wastage: There should be minimum possible wastage


of materials while these are being stored in the godowns or used in the factory
by the workers. Wastage should be allowed up to a certain level known as
normal wastage. To avoid any abnormal wastage, strict control over the
inventory should be exercised. Leakage, theft, embezzlements of raw material
and spoilage of material due to rust, bust should be avoided.

Promotion of Manufacturing Efficiency: If the right type of raw material is


available to the manufacturing departments at the right time, their
manufacturing efficiency is also increased. Their motivation level rises and
morale is improved.
Avoidance of Out of Stock Danger:
Information about availability of materials should be made continuously
available to the management so that they can do planning for procurement of
raw material. It maintains the inventories at the optimum level keeping in view
the operational requirements. It also avoids the out of stock danger.

Better Service to Customers:


Sufficient stock of finished goods must be maintained to match reasonable
demand of the customers for prompt execution of their orders. Highlighting
slow moving and obsolete items of materials.

Financial Objectives:

(1) Economy in purchasing: A proper inventory control brings certain


advantages and economies in purchasing also. Every attempt has to
make to effect economy in purchasing through quantity and taking
advantage to favorable markets.
(2) Reasonable Price: While purchasing materials, it is to be seen that
right quality of material is purchased at reasonably low price. Quality is
not to be sacrificed at the cost of lower price. The material purchased
should be of the quality alone which is needed.
(3) Optimum Investing and Efficient Use of capital: The basic aim of
inventory control from the financial point of view is the optimum level
of investment in inventories. There should be no excessive investment
in stock, etc. Investment in inventories must not tie up funds that could
be used in other activities. The determination of maximum and
minimum level of stock attempt in this direction.

FUNCTIONAL REQUIREMENTS

A. INPUT/OUTPUT

System shall have a form to accept the customer details.


System shall have a form to accept the Plant details.
System shall display transaction details.
System shall provide search facility on customer name, Order Placed,
date of order, date of order dispatch, date of transaction, transaction
amount, credit card no etc.
System should provide facility for change in address/name.
System should maintain the details about placing order/dispatch or
order i.e., order status.

B. PROCESSING
System should automatically generate the bill.
System should inform the pending order and make changes if the
order is dispatched.
C. ERROR HANDLING
Should report any errors on duplicate primary keys.
Should report any Out of Range values on numeric fields
Should report any data type mismatches any field on the forms
Should report on any Invalid dates
Should report any violation of authorization of rights
Should report any Invalid Login errors
NON-FUNCTIONAL REQUIREMENTS

All user manuals should be provided in the necessary format


Application should support 5 simultaneous users.
Transaction should be completed within 1/5th of second
There will be backup procedure to maintain records.

Conclusion
The system was mainly designed to reduce the manual work of updating
and tracking and also make it easier for the user.
It also provides flexible and powerful reports regarding customer details,
issue details and stock details.

Future Enhancement
There is always a room for improvement in any software package
however good and efficient it may be
But the improvement thing it that the system should be flexible enough
for further modifications.
Considering this important factor , the system is designed in such a way
that provisions can be given for further enhancement without affecting
the system presently developed.

Common questions

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Improved inventory management can enhance customer service by ensuring the continuous availability of all types of raw material and preventing out-of-stock situations. This readiness allows for prompt execution of customer orders, maintains optimum inventory levels, and reduces the risk of delays or stockouts . Additionally, better inventory turnover and optimized warehousing processes contribute to faster order fulfillment and material handling, ultimately leading to improved customer satisfaction .

The inventory management system manages user access through strict authentication processes. It requires users, especially those accessing critical data, to verify their identity using a login ID and password. Only administrators have full access to the database, while operators have limited access to take orders without the ability to alter data. This layered access control prevents unauthorized alterations and maintains data integrity .

Transitioning to a computerized inventory management system offers several advantages over a manual system. These include increased accuracy and efficiency, reduced time consumption, decreased paperwork, and faster data processing. The system also provides a user-friendly interface that allows easy operation and decision-making based on past records. It offers improved security with limited access for operators and faster, automated calculations saving directly into databases. Overall, it facilitates a more productive working environment and supports better cash flow and customer service .

The system addresses slow data processing by automating calculations and saving records directly into digital databases, which are indicative of increased speed and efficiency compared to manual systems. This automation reduces the time taken for data entry and retrieval, optimizing the overall process and making it possible to process transactions in significantly less time. Automatic updates and real-time tracking further enhance the speed and reliability of data processing .

Proper inventory control can yield economic benefits by promoting purchasing economy, where consistency in quality is maintained at reasonably low prices, and by avoiding over or under-investment in inventories. This efficiency ensures that less capital is tied up in stock, allowing funds to be used more effectively elsewhere in the organization. The system can also capitalize on favorable market conditions, improving the overall financial efficiency .

Data security is a critical component of the inventory management system, as it limits data access to only authorized persons, mainly the admin. Security measures ensure that no changes can be made in the database until user credentials, such as login ID and password, have been verified. This security protocol helps prevent unauthorized access and potential data leaks, providing a safeguard against tampering with sensitive records .

The functional requirements of the inventory management system include forms for accepting customer and plant details, displaying transaction details, providing search facilities, and allowing changes in order addresses/names. It also automatically generates bills and informs about pending orders. Non-functional requirements involve user manuals, support for 5 simultaneous users, transaction completion within 1/5th of a second, and a backup procedure to maintain records .

The proposed system aims to improve manufacturing efficiency by ensuring the timely availability of the right type of raw material, which keeps the production running smoothly without interruptions. This efficient supply chain management enhances the morale and motivation of the workforce, as production is not hindered by materials shortages. Also, by preventing out of stock scenarios and minimizing wastage, manufacturing processes become more efficient and reliable .

The inventory management software includes several functionalities for handling transactions and errors. It automatically generates bills, informs pending orders, and adjusts changes if an order is dispatched. Error handling features report issues like duplicate primary keys, out of range values in numeric fields, data type mismatches, invalid dates, authorization violations, and incorrect login attempts. These functionalities are critical for maintaining data integrity and ensuring smooth operation .

Maintaining a minimum stock level is essential as it ensures there is always a continuous supply of materials to keep production schedules on track, thus avoiding production delays due to material shortages. This strategy minimizes the risk of production halts and assists in managing unforeseen demand fluctuations, providing a robust buffer against uncertainties in supply chains .

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