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GIZ Bangladesh Financial Documentation Checklist

This document is a checklist of documentation required for an audit of GIZ Bangladesh for the period from July 2010 to June 2014. It lists 26 categories of documents, including financial statements, agreements with donors, organizational charts, staff records, bank account details, reports, budgets, and accounting records. For each category, it indicates whether the documents have been received and provides additional remarks for some items. The checklist will help ensure all necessary documentation is submitted for the audit to be completed.

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Muntasir Rahman
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233 views2 pages

GIZ Bangladesh Financial Documentation Checklist

This document is a checklist of documentation required for an audit of GIZ Bangladesh for the period from July 2010 to June 2014. It lists 26 categories of documents, including financial statements, agreements with donors, organizational charts, staff records, bank account details, reports, budgets, and accounting records. For each category, it indicates whether the documents have been received and provides additional remarks for some items. The checklist will help ensure all necessary documentation is submitted for the audit to be completed.

Uploaded by

Muntasir Rahman
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

GIZ Bangladesh

For the period from July 2010 to June 2014

Documentation checklist:
SL Name of documents Documents received Remarks
.no date
1. Complete Financial Statements: Received/ 28 June
Fund Accountability Statement,
Fixed Asset Register, and Cash
Flow Statement.
2. Management reports of the N/A
reporting period. (EC)
3. Updated Accounting Manual, Today
Finance and Administrative
Manual, Human Resources Policy
and other correspondences (if
any);
4. Trial Balance and ledger Received Ledgers/ 28
accounts for related financial June
statements
5. Particulars of Key Contact Person Received/ 28 June
6. Agreement with donors for each Received/ 7 June
project.
7. House/ office rent agreement(s) Today
8. MoU's and Other third party N/a
agreements/Agreement with third
parties(car rent agreement etc.),
particulars of Deed of Lease
Agreement/Land/Fixed Assets (if
any);
9. Bank account details mother Today
account, project accounts and any
others;
10. Common cost sharing policy; Today
11. Fixed assets schedule in Sunday
prescribed format;
12. Inception and progress report/ Monday
internal audit report/ monitoring
and evaluation report/ donor visit
report;
13. Organogram of the Organization ; Received
14. List of all staffs along with Depends, mail sent to
outgoing and newly recruited with HR
details;
15. Bank reconciliation statement for Attached with each
each account for the month of month Voucher
December 2012
16. Periodic or monthly report- N/A
program and financial (if any);
17. Programmatic report Sunday??
18. Annual work plan Sunday
19. Approved Budget (Revised) Received
20. Bank signatories Tuesday
21. Time sheet for all shared staffs N/A
SL Name of documents Documents received Remarks
.no date
22. All related bills and vouchers; Received/ 28 June
23. Bank book, and Bank Statements Attached with each
with Bank reconciliation month Voucher
statement for each Month;
24. Petty cash book; Attached with each
month voucher
25. Personal files for the all staffs;(as To be selected
sample basis)
26. Leave register, Payroll register, Received
Advance register, Attendance
register

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