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Conditional Formatting for Grade Sheets

This document provides steps to apply conditional formatting in Microsoft Excel to grade sheets. It describes: 1. Creating a consolidated grade sheet from first to fourth grading periods and an average column. 2. Formatting the data and cells. 3. Applying conditional formatting to highlight failing grades from 60-74 in light red and passing grades over 74 in green. 4. The steps are to highlight cells, select conditional formatting rules of "less than" or "greater than", enter the values, and format font colors. 5. When completed, the grade sheet will show failing grades in light red and passing grades in green.

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773 views13 pages

Conditional Formatting for Grade Sheets

This document provides steps to apply conditional formatting in Microsoft Excel to grade sheets. It describes: 1. Creating a consolidated grade sheet from first to fourth grading periods and an average column. 2. Formatting the data and cells. 3. Applying conditional formatting to highlight failing grades from 60-74 in light red and passing grades over 74 in green. 4. The steps are to highlight cells, select conditional formatting rules of "less than" or "greater than", enter the values, and format font colors. 5. When completed, the grade sheet will show failing grades in light red and passing grades in green.

Uploaded by

ruff
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

NUG-AS NHS Approx.

training time: 30 mins


LEO N. AGUILAR JR. (ICT Coor.)
Activity Card

USING CONDITIONAL
FORMATTING IN CONSOLIDATED
SHEET

Task: Apply conditional formatting in


grade sheet

Equipment needed: Computer, Microsoft


Excel
This is a sample
output

Figure 1
Steps in applying conditional formatting
in MS Excel

1> First open your Microsoft Excel in any


version.

2> Create a consolidated grades from first


grading to fourth grading then in the last column
their average. For convenience, you may copy
the sample in figure 1.
This is your supposed output after creating your
own consolidated grades without a conditional
formatting. Please see figure 2.

3> Format the data by applying center aligning


starting from first grading to average.

4> Apply Merge & center A1 to G1.


Figure 2
Your output should look like this after the
alignment of the text. Please see Figure 3.

5> Now its time to apply Conditional Formatting


for the grades starting from first grading to
fourth grading.

Figure3
2
6> Highlight the cells from B3 down to B7 for the grades in
First Grading. Please see figure 4 below for reference.

7> Select Home tab, then click Conditional Formatting


found under the Styles group in the upper right side of the
ribbon. Please see figure 5 for reference.

Figure 4
Select Home Click HERE for
tab conditional
Figure 5 formatting

8> Then click Highlight Cells Rules, then click Less Than.
Please see figure 6. We need to conditional format failing
grades from 60-74 with a light red fill & dark text. Please
refer to figure 1.
Click
Click Less
Figure 6 Highlight
Cells Rules Than for the
failing
grades

9> A Less Than dialog box appear after clicking Less Than.
This should look like this see figure 7.
10> Enter 75 inside the box under the Format cells that
are LESS THAN: then click OK. You are DONE!
Enter 75
Figure 7 HERE

You can observe after entering 75, the grade 73 changes


to dark red and with a light red fill. See figure 7. You are
done applying conditional formatting for the First Grading.
For the Second, Third, Fourth & AVERAGE grades just
follow the steps for the First Grading grades starting step 6
up to step 10.
Figure 8

After conditional formatting the failing grades from first to


fourth grading & average, your output should look like this
please see figure 8.

This time we need to conditional format the passing grade


by changing the color of the grades into blue.
11> Same in step 6, highlight the cells from B3 down to
cell B7 for the First Grading grades.

12> Click Conditional Formatting, then click Highlight


Cells Rules, then this time click Greater Than... See figure
9.

Click
Figure 9 Highlight
Cells
Rules

Click
Greater
Than
13> A Greater Than dialog box appear after clicking
Greater Than, then enter 74 in the box under Format
Cells that are Greater Than: See Fig. 10.

14> Click the small triangle beside the Light Red Fill with
Dark Red Text. You can see some choices, click Green Fill
with Dark Green Text. Then click OK. See fig. 10
And you are done! Enter 74
HERE

Figure Select
Green
10 Fill with
Dark
Green
Text
15> For the Second to Fourth Grading & Average grades, just
follow step 11 up to step 14.

If your output should look like this after following the steps in
Conditional Formatting, then you succeed. See fig. 11.
CONGRATULATIONS !

Figure
11

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