Action Plan - Epping Forest College Inspection Before the Call!
Action
Day 0
Base room set up
Person(s)
responsible
Outcome
When
Notes
Board room phone checked and useful
number phone number list produced
RL
By end Friday 11th COMPLETED
Nov
3 PC work stations set up and tested with
Inspector log ins
RL
By end Friday 11th
Nov
Map of building produced and displayed in
base room
JM
By end Friday 11th
Nov
JM
By end Friday 11th
Nov
College structure displayed in base room
List of Managers (C&S) with
rooms/telephone and email
JM
By end Friday 11th
Nov
Work experience weeks
clearly displayed in all
curriculum areas
Posters displayed prominently in all
departments.
CP
By end Friday 11th COMPLETED
Nov
Prepare schedule of any
special activities taking
place over the week
Staff on Training
Educational Visits
Guest Speakers
VPs
By end Friday 11th COMPLETED
Nov
Check all classrooms /
Workshops furniture
Enough chairs / tables
SC
By end of Friday
11th Nov
No broken / damaged chairs / tables
1
COMPLETED
Check all classrooms /
Workshops
IT
Check all classrooms /
Workshops
Displays
All PCs have keyboard, mouse, and are
able to log in
ILT Team
By end of Friday
11th Nov
All IWBs working to best quality possible
ILT Team
By end of Friday
11th Nov
Displays relevant to Curriculum areas are
checked for spelling / grammatical errors.
Learner Coaches
By end of Friday
11th Nov
Learner Coaches
By end of Friday
11th Nov
English/Maths/E&D/ British Values has a
high profile in teaching rooms
COMPLETED
COMPLETED
Check all classrooms /
Workshops Risk
Assessments and
COSHH
Risk assessments in date, displayed and fit SC
for purpose in all departments
By end of Friday
11th Nov
COMPLETED
Check all Corridors and
Communal areas
Range of posters across College in
communal areas good coverage of
Safeguarding / Prevent / English & Maths /
E&D / British Values / Learner Voice
feedback / College Contract
Marketing
By end of Friday
11th Nov
COMPLETED
All notice boards are engaging, inspiring
and up to date
Marketing
By end of Friday
11th Nov
Action Plan - Epping Forest College Inspection After the Call!
Action
Day 1
Outcome
Person(s)
responsible
When
Date of inspection and its
scope sent to all staff and
students asap
All staff, students, employers and
Governing body informed
Principal
By 10 am day 1
Information and key
messages sent to all staff
Show case issue 2 finalised and produced
Information on key messages and logistics
(including location of the inspection team)
and name EFC staff acting as leads.
VPs
By 2pm day 1
VPs
By 2pm day 1
All Staff Inspection briefing All Staff briefing session arranged, filmed
arranged and delivered
and shared.
Provisionally 12.40 on Friday Lunchtime Theatre
Agree meeting Schedule
for the week and confirm
attendance to these
meetings.
Focus of inspection and meetings
schedules identified and communicated to
the team.
Principal/VP
By end of day 1
College level SAR /QIP
updated, checked and
printed for base room
Up to date SAR and QIP available for
inspectors
VP
By 2pm day 1
Meeting of EFC OFSTED
Leads and CMs
Briefing meeting for those leading on
aspects of provision
Provisionally 5pm on Friday Board Room
3
VPs
End of Day 1
Notes
Chair of Governors
informed of date of
feedback meeting
Principals briefing
for all staff & Govs
Group briefings by
VPs
Summary included
in Show Time
Position papers
Checked and filed
VPs
By 4pm day 1
Prepare schedule of
possible WBL visits for the
week
Possible apprenticeship visits scheduled
YM/SG
By end of day 1
Principals welcome
presentation completed
and rehearsed
Presentation prepared and rehearsed
Principal
By end of day 1
Clear SMT diaries for the
Week
SMT available to support process
SN
By end of day 1
Security to create ID
badges with access to
teaching rooms and board
rooms
Inspectors have required access without
delay
SC
By end of day 1
Security to arrange
reserved parking spaces
x5 for the week
Inspectors able to park
SC
By end of day 1
RL
By end of day 1
CMs to complete
JM to print
By end of day 1
Welcome notice on digital
at reception
Check that all curriculum
SAR and QIPS finalised
and collated in folder for
base room
Up to date SAR and QIP available for each
curriculum department in base room. QIP
to show progress to date.
Action
Day 2
Base room set up
Person(s)
responsible
Outcome
When
Board room bookings cleared
JM
By end of day 2
Printer/Photocopier set up, and tested
RL
By end of day 2
Base room refreshments for the week
organised.
JM
By end of day 2
Board room and The Street art work
checked and updated labelled by student
and level
RHP
By end of day 2
Final meeting schedule
complete and individuals
informed
Overarching plan of each days prearranged activities
VPs
10am on day 2
Base Room Files
completed, checked and
delivered to base room
Key Evidence provided in folder for:
VPs
4pm on day 2
Outcomes
PDBW
L&M
T&L
Study Programmes
19+
5
Notes
CM Evidence Folder
Apprenticeships
Safeguarding
High Needs
Curriculum SARS & QIPS
Base room folder FAQs for the
team
Each CM has additional evidence available:
CMs
End of day 2
Curriculum
Managers/MIS
By 2 pm day 2
Examples of Marked work
External Verification Reports
External Visits and Guest Speakers to date
Progress of Learners in Departments
Learner Voice
Timetables checked for
accuracy for Inspection
Week and updates
Made with MIS
Timetables for inspectors are 100%
accurate
Data set checked
and amendments
made by MIS
Action
Day 3
Timetables for the week
printed, filed and delivered
to base room
Person(s)
responsible
Outcome
Timetables for the week produced day by
day
BE
PH and LLP to
sense check
When
Notes
By 12pm on day
3
Separate for Tutorials
Separate for 19+
Separate for Apprentices
Action
Day 4
Teacher Files complete for
all classes scheduled over
the week
Person(s)
responsible
Outcome
Evidence of effective planning is available in
all lessons
Lecturers
When
9am on day 4
Notes
