PROFESSIONALS AND SUPPORT STAFF Non-exempt employees
Contract Appointment
EMPLOYMENT AGREEMENT
This agreement is entered into on __(DATE)__, by and between The Regents of the University of
California (hereinafter "University" or "management") and __(NAME)__. This agreement sets forth all
terms and conditions of employment concerning the appointment of __(NAME)__ (hereinafter you or
the appointee) to the position of _______________, title code __________in the department
of___(DEPARTMENT NAME)____ for (REQUISITION NUMBER 03- )_.
A.
TERM OF APPOINTMENT
This appointment is to have a fixed term beginning on __(DATE)__ and terminating on __(DATE)__. Your
appointment will terminate automatically on the termination date unless the appointment is extended and
the contract is renewed prior to the termination date in writing signed by both parties as provided by in
Section G of this contract. If the contract is extended it will terminate automatically upon the expiration
date unless terminated earlier at the will of you or the University. Although other terms and conditions can
be changed from time to time by agreement of the parties, the at-will status of this agreement cannot be
changed, amended, or altered.
B.
DUTIES AND RESPONSIBILITIES
Your duties and responsibilities shall be those set forth in the job description annexed hereto and
incorporated in this agreement. Additional duties may be assigned to you and the job description may be
modified from time to time by management to in order to accommodate changing circumstances and
needs. Your duties and responsibilities shall be conducted in accordance with the University's policies,
procedures, and rules as established by management. You agree to perform all the duties set forth in the
job description as well as those assigned from time to time by management.
C.
HOURS OF WORK
Your appointment is at ______ percent of full time. Your normal workday shall be from ________ to
________ and the normal workweek shall be from ________ to ________. As required by the University,
hours shall be scheduled to accommodate operational needs.
As a non-exempt employee you are eligible to receive overtime compensation or compensatory time off at
the discretion of management for time worked beyond a 40 hour workweek. Work beyond the normal
schedule is not compensable unless authorized.
D. COMPENSATION AND BENEFITS
1. Salary
This position is assigned to a payroll title of __________, and salary grade of __________ (if
applicable). The salary for this position is __________ per hour to be paid biweekly every other
Wednesday. Changes in salary shall be by contract revision.
2. Benefits
You shall be eligible for University health and welfare benefits in accordance with the benefits
eligibility requirements of the University of California Benefits Program and Retirement System
regulations.
E. APPLICATION OF PERSONNEL POLICIES FOR STAFF MEMBERS
1. Policies Applicable to All Contract Appointments
The University Personnel Policies for Staff Members listed below are incorporated into this
agreement [note distinctions for policies applying to exempt or non-exempt employees]:
Policy 1
General Provisions
Policy 2.210
Work Incurred Illness or Injury (Section III D: 9)
Policy 2.210
Military Leave (Section III E)
Policy 2.210
Administrative Leave (with pay) (for exempt employees) (Section III F)
Policy 2.210
Administrative Leave (for non-exempt employees) (Section III F)
Policy 12
Nondiscrimination in Employment
Policy 21
Appointment (Sections E, F, and G only)
Policy 31
Hours of Work (Section A/Exempt; OR Section B/Non-exempt)
Policy 32
Overtime (non-exempt employees only)
Policy 33
Shift and Weekend Differential (non-exempt employees only)
Policy 34
Incentive Awards (if eligibility criteria are met)
Policy 35
Protective Clothing, Equipment, and Uniforms (if applicable)
Policy 70
Complaint Resolution (Discrimination Complaints only)
Policy 80
Staff Personnel Records
Policy 81
Reasonable Accommodation (Sections A and B only)
Policy 82
Conflict of Interest
Policy 83
Death Payments (if eligibility criteria are met)
These policies may be changed by the University at any time.
2. Additional Policies Applicable to 50 Percent Time or More Appointments [may be added to
contract at managements discretion]:
The following policies are incorporated if the appointee is at 50 percent time or more:
Policy 2.210
Holidays (if eligibility criteria are met) (Section III H)
Policy 2.210
Vacation (if eligibility criteria are met) (Section III B)
Policy 2.210
Sick Leave (if eligibility criteria are met) (Section III C)
These policies may be changed by the University at any time.
3. In addition, current and/or amended Presidential policies regarding Reporting Improper
Governmental Activities and Protection Against Retaliation for Reporting Improper Activities, the
Policy on Substance Abuse, the Universitys Patent Agreement policy and Electronic Mail policy,
as well as other policies of general application which the University may promulgate from time to
time, shall apply.
4. No other provisions of Personnel Policies for Staff Members shall apply.
F. REIMBURSEMENT OF EXPENSES INCURRED BY STAFF MEMBER
With prior University approval, you shall be entitled to reimbursement of expenses (including travel
expenses) incurred by you on behalf of the University in the performance of your duties. Reimbursement
shall be in accordance with University policies on travel and expense reimbursement. These policies may
be amended by the University at any time.
G. TERMINATION AND RENEWAL OF APPOINTMENT
If the appointment is for a definite term, the appointment will terminate automatically on the termination
date specified in this contract unless, prior to the termination date, the appointment is extended and the
contract is renewed. In addition, an appointment, whether definite or indefinite term, may be terminated
at any time by either party, with or without cause, by serving written notice on the other party. Termination
is not reviewable under Staff Policy 70, Complaint Resolution.
H. GENERAL PROVISIONS
This contract constitutes the entire agreement between the parties and supersedes any other agreement
written or oral. The terms of this agreement may be modified only by subsequent written agreement
signed by both parties. In the event that any part of this agreement is declared or rendered invalid by
court decision or statute, the remaining provisions of the agreement shall remain in full force and effect.
California law shall govern the interpretation and construction of this agreement.
EMPLOYEE SIGNATURE
____________________________________
DATE: _________________________
DEPARTMENT HIRING AUTHORITY SIGNATURE
___________________________________
DATE: _________________________
SIGNATURE FOR THE UNIVERSITY
___________________________________
DATE: _________________________
EMPLOYMENT CONSULTANT-HUMAN RESOURCES
[This employment contract is not effective until the appointee has completed all University required
paperwork necessary to become a University contract employee, including the State Oath of Allegiance,
Patent Agreement, etc.]
1-20-13
