Bunduq
ERP Implementation:
SAP Overview
10 Nov 2013
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Agenda
Bunduq SAP
Implementation
2
Finance &
Controlling
SAP Overview
Human Capital
Management
3
Materials
Management
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SAP Overview
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What is SAP
Systems, Applications, Products in Data Processing
SAP AG is the Market leader in ERP Software
German Based Software Company
Founded in 1972
R/3 Real time 3 Tier Architecture (Database, Application, Presentation)
It tracks and manages, in real-time, sales, production, finance, accounting,
human resource in an Enterprise
ERP Software facilitates the flow of information among all the processes of an
organization's supply chain
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What is SAP
Fully Integrated, Modular Structure
Integrated and online business information system
Providing maximum flexibility
Provides simplified business solutions
Ease of interface with non-SAP Systems
Integrate people, data & business processes within and between organizations
Collaboration, non-redundancy, consistency and internal process optimization
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SAP Terminologies
ERP
ABAP
T Code
SAP GUI
Tables
Structure
Menu Bar
Command Prompt
Standard Toolbar
Application toolbar
Messages / Types
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Navigation In SAP
Logging On
Main Menu Screen
Various Keys & Sessions
Logging Off
Windows Functions in SAP
Typical Icons
Help Functions
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Logging On
A new window appears
Enter your user-ID
Enter your Password
The first time you use SAP you
need to reset your password.
The client number as well as
language are entered by your
administrator and defaulted
Press Enter on your keyboard
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Main Menu Screen
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Various Keys
Exit Keys
Back
Cancel
Exit Transaction
Or Log Off
Create New Session icon
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Sessions
Running Multiple Sessions
When you sign onto SAP R/3, you create a session. You are allowed to have more
than one session active at the same time. You can open a new session any time and
from any SAP R/3 screen without losing data in the existing sessions.
Example-While creating a req. you need to look up acct balances.
Multiple ways to create a new session
Like most other functions in SAP, many ways exist to execute the same command. For
this procedure, you will be given every way possible to create a new session in order
to demonstrate this capability. In general, people will find the way that best suits
them.
1st Way To open a session by menu path, click System Create Session.
2nd Way To open a session using the icon toolbar, click the Create New Session
icon.
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Sessions
Viewing current sessions
To view a listing of all sessions by command prompt, type /o in the command field
and press Enter.
Generate will create a new blank session.
Switching between sessions
Windows allows you to use the Alt + Tab Method to move from session to session. Do
the following to switch between sessions:
Hold down the Alt key with one finger.
While holding Alt, press and release Tab.
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Logging Off Screen
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Windows Functions in SAP
Options
Push Buttons
Checkboxes
Tabs
Status Bar
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Typical Icons
Layout menu
Enter
Scroll buttons
Confirms entered
data
First page, previous page,
next page and last page
Back
Print
Used to enter command,
transaction code. To
display it, click the arrow
Print current screen
Create shortcut
Create a shortcut to any
report, transaction
Cancel
Create session
Exit current task
without saving data
Create a new session
Exit
Returns to initial screen
without saving data
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Printout the
screen
(Hard Copy)
Provides help on the field
where the cursor is positioned
Command field
Saves the work
Display options
F1 Help
Returns to previous screen
without saving data
Save
Customizes the
Find and Find next
Search for data in current screen;
extend research
15
Help Functions
Help Functions (F1 vs. F4)
F1
F4
(Same as Browse Button)
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Overview of SAP Modules
SD
Sales &
Distribution
FI
Financial
Accounting
MM
CO
Materials
Mgmt.
Controlling
PP
AM
Production
Planning
Integrated
solutions
Fixed Assets
Mgmt.
SAP ECC 6.0
QM
Quality
Management PM
Plant Maintenance
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PS
Project
System
WF
Designed
for all types
of business
Workflow
HR
IS
Human
Resources
Industry
Solutions
17
Finance & Controlling
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18
Organization structure - FICO
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The Structure of Financial Accounting
Foreign
Exchange
Management
Finance
Information
System
Management of
Securities and
Loans
Bank Accounts
Accounts
Payable
Invoice
Verification
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Payables
General Ledger
Accounts
Receivable
Sales
Invoice
20
Salient Features
Real Time Accounts
Multiple Charts of Accounts, Multiple Currencies
User-defined Balance Sheet/Profit and Loss
Integrated Bank-Related accounting
Prevent duplicate invoice entries
Document Parking can be used
Strong Standard Reporting Capabilities
Drill down facility for Reports Display
Security through Authorization
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Components of Finance (FI)
Functionality
Configuration
Organizational Structures
Company Codes
Organization of Accounting
Ledger/Sub-ledger
Chart of Accounts
Master Records
G/L Accounts
Customers
Vendors
Banks
Chart of Depreciation
Depreciation Areas
Assets
Group Company
Documents/Transactions
Posting
Payment Terms
Foreign Currency
Taxes
Special G/L Transactions
Fixed Assets
Reporting Analysis
Fiscal Year
Adjustments
Balance Sheets/Income Statements
Closings
On-Line Display
Payment Program
Sub Modules
General Ledger
Accounts Receivable
Asset Accounting
Accounts Payable
Bank Accounting
Treasury
Number Ranges
FI
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Accounts Payable
Vendor Master Record
Real-time integration with general ledger
Integration of purchasing and accounting
Business
Transaction
via invoice verification
Preliminary posting and tracking of invoices
Management of one-time accounts
Online processing of payment
Date
Explanation
01/07/11
Accounts Payable
Cash/Bank
DR
CR
General Ledger
proposal
Cash
General Ledger
Accounts Payable
Automatic and Manual Payments
Down payment processing/Clearing
Balance Confirmation
Reconciliation Account
Purchase
Order
3-Way Match
Payment
Vendor
Invoice
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Goods
Receipt
23
Accounts Receivable
Business
Transaction
Customer master record
Real-time integration with general ledger
Flexible credit management for
Accounts
Receivable
Date
Explanation
11/08/03
Accounts Receivable
DR CR
accounting and sales
Online open item tracing
Easy management of incoming
General Ledger
COGS
General Ledger
Inventory
Accounts Receivable
payments
Reconciliation Account
Sales
Order
Receipt of
Payment
Invoice
Billing Plan
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Data Flow FI
SD
Project Systems
PS
MM
HR
Sales Revenues
Procurement
Payroll
G/L
B/A
FI
A/R
Bank
Accounting
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Accounts
Receivable
A/P
A/A
Accounts
Payable
Asset
Management
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The Structure of Controlling
Overhead Cost
Controlling
Profit Center
accounting
Cost
Centers
PCA
Report
Structure
Profit
center:
GL
accounts
Internal
orders
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Components of Controlling
CO Modules
CO Configuration
Organization Structures
Cost Center Accounting
Master Data
Profit center Accounting
Planning & Budget Setup
Internal Orders
Functionality
CO
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Settlement
Planning
Internal Orders
Budget Management
Overhead Management
Periodic Allocations
Monitoring Actual
Activities vs. Planned
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Cost / Revenue Element Accounting
Basis of Cost Controlling
Determines what costs occur in the Organization
Cost / Revenue Element Grouping
Used for Data flow in controlling
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Cost Center Accounting
Determines where costs occur in the Organization
Internal reallocation
Cost planning and comparison with Actual for cost control
Cost Center Hierarchy
Facilitating Profit center accounting
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Data Flow CO
FI
MM
G/L Expenses
Purchase Orders
SD
AM
Billing
Asset Management
HR
Personnel Cost
CO
CCA
Cost Center
Accounting
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Controlling
PA
PC
Profit center
Accounting
PS
Internal
orders
Project
Accounting
30
Finance Reporting
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Management reporting
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Materials Management
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33
SAP: Material Procurement Cycle
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SAP: Service Procurement Cycle
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SAP: Steps In Procurement.
The procurement of Materials & Services involve the following steps:
Determination of requirements
Determination of Possible sources
Request for Quotation procedure
Entry of data from quotations submitted by Vendors
Comparison of quotations
Award phase (order placement)
Monitoring of purchase orders
Receipt of Goods in stores / Entry of services actually performed
Acceptance of services performed
Verification of invoices for services
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SAP: Materials Management Sub Module
Planning
Invoice
Verification
Material
Valuation
Materials
Management
Inventory
Management
Procurement
Logistics
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SAP: Materials Management Overview
Material Requirements Planning
Masters
Material
Vendor
Service
Purchase Info Record
Source list
External Procurement
(Purchasing)
Invoice
Verification
Internal Procurement
(Stock Transfers)
Inventory Management
Goods Receipt
Goods Issue
Invoice Receipt
Transfer Posting
Finance & Accounting
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38
SAP: Organization Structure
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SAP: Material Master
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SAP: Vendor Master
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SAP: Service Master
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SAP: Purchase Requisition (PR)
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SAP: RFQ/Quotation
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SAP: Purchase Order (PO)
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P O History
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SAP: Procurement Cycle
Purchase Documents
Purchase Requisition
Purchase
Requisition
Purchase
Order
Purchase Order
Contract
RFQ
RFQ
Contract
Purchase
Order
Quotation
Quotation
Quotation
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Scheduling Agreement
47
SAP: Release Procedure For Documents
The process of approving & clearing a proposed item is replicated
in the SAP System by the "release procedure".
Each person involved in the release procedure effects release
(Signifies approval) via a release transaction, using his or her
release code. Once effected, a release can also be cancelled with
the same code
Release procedures can be defined for following Documents:
Purchase Requisition
Purchase Order
Service Entry Sheet
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Purchase Document Output
Purchasing
document
Output
Printer
E mail
FAX
Telex
Printout
Expeditor/ Reminder
Order acknowledgement expeditor
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SAP: Inventory Management
External
Procurement
Vendor
Blocked storage
Internal
Procurement
Stock Transfers
Transfer posting
Scrapping
Unrestricted use
Consumption: cost center, project, asset
Withdrawal via bills of material / reservation lists
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Goods Receipt
Material
Stock quantity update
Statistics update
Stores: Transport req.
Purchasing data
Purchase order item
Purchase order history
Goods rec. slip
Material Document
Accounting Document
G/L account
Balance sheet account
Consumption account
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FI
51
Material Management Reports
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Human Capital Management
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SAP HCM at a glance
Organization
Management
Personnel
Administration
Employee
Self Service
Payroll
SAP Recruit
To Retire
Travel
Management
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Time Management
Training and event
Management
l
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Organization Management
PURPOSE:
Depict organization structure
Manage Employee jobs and positions
Re-organize / Re structure organizational units jobs and positions
Design and deliver system based workflow processes
Permit and grand security at the organizational level with in system
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Organization Management
Methodology
Organizational Management is based on the creation
and use of organizational objects and their
interrelationships.
Holder
Belongs To
reports to
and so on...
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Organization Management
99
Reporting
The relationships between
the organizational units
form the
organizational plan.
You create a reporting
structure by relating
positions with one
another.
Executive
Human
Resources
Payroll
Finance
Benefits
Customers
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Vendors Purchasing
57
Organization Management
Example-Organization Structure
Organization
Structure
is
comprised
Executive Board
of
Organizational units
Human Resources
Payroll
Benefits
Finance
Accounts
Auditing
Maintains accurate picture of organization structure with Reporting
structure
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Personnel Administration
Working time
Bank details
Family/ Housing Complex
Person
Address/
personal data
Org. allocation
Qualifications
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Personnel Administration
Employees
Where does the
employee work?
Which public holidays
apply to the employee?
How will the employee
be paid?
Which position does
the employee hold?
What tasks does the
employee have?
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What are the employees
working hours?
How much holiday does
the employee get?
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Personnel Administration
Business Processes in Personnel Administration describes
the tasks that we perform when managing employee data.
Example of these tasks
Hiring new employees,
Performing organizational reassignments,
Separation of employees,
Maintaining employees data
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Personnel Administration
Data structure elements in Human Resources Management
Infotype: Infotypes are units of information in the Human Resource Management System.
Infotypes are used to group related data fields together. They provide information with a
structure, facilitate data entry, and enable you to store data for specific periods.
e.g. Action Infotype
Personal Data Infotype
Infosubtypes: Subunits of an Infotype
e.g. Infotype Family/Related Person is divided into the following subtypes:
Spouse
Child
Infotype Groups:
An Infotype group, or info group, is a sequence of related Infotypes
that are displayed one after the other for maintenance purposes when a personnel
action is performed.
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Personnel Administration
Processing Human Resource Data
Maintaining HR Master Data
Change
Delete
Delimit
Create
Copy
Displaying HR Master Data
Displaying a current Infotype Record
Displaying a Previous Record
Displaying a Complete List of Infotype records
Fast Entry of HR Master Data
Used to simultaneously create and edit the same Infotype or subtype
record for more than one employee.
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Personnel Administration
Personnel Actions
Personnel procedures, such as hiring an employee, organizational
reassignment, or an employee leaving the enterprise are
represented by individual personnel actions in Personnel
Administration
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Personnel Administration
Example of Personnel Actions
Hiring New Employee:
While hiring a new employee in SAP we need to enter data in the following
Infotypes
Organizational Data
Personal Data
Payroll-relevant Data
Contractual Data
Time Data
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Time Management
Record...
Employee
Self-Services
Time Sheet
Valuate...
Time Accounts
Time Administrators
Training and
Events
Management
Working time
regulations,
attendances/absences,
substitutions
Incentive Wages
Payroll
Time Recording
Systems
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Cost Assignment
Activity
Allocation
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Payroll
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Self Service
Example of activities performed through Employee Self Service
Application of leave
Viewing of leave quota
Changing of personal data
Viewing of pay slip
Example of activities performed through Manager Self Service
Approving or rejecting of leave
Application of leave on behalf of employee
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Self Service
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Self Service
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HCM Reports
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Thank You
Our Business Knowledge,
Your Winning Edge.
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