International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________

A Web-Based Knowledge Management System

Miss. Kalyani U. Sapre

Prof. [Link]

Department of Computer Science and Engineering

Sant Gadge Baba Amravati University
Amravati, Maharashtra, India
saprekalyani888@[Link]

Department of Computer Science and Engineering

Sant Gadge Baba Amravati University
Amravati, Maharashtra, India
swahmad@[Link]

AbstractEducationists approve new technologies to fulfill the various requirements of the learners. Knowledge Management (KM) is one of
newly developed theme to improve teaching-learning practices continuously. The main concern is to advance the quality of teaching-learning
process which will help to retain teachers in the college and to produce students who are employable. Education is intimately associated with
knowledge management to identify create and share updated information and existing knowledge with everyone. This system proposes to
support collaborative learning among teachers and students. In higher educational institution have information of exchange of ideas and opinions
between professors and students would definitely increase the possibilities for successful results. There is necessity for educational institutions
having information to take initiatives to share knowledge. In this environment students get necessary information about references, ebook, latest
technology information, white papers and so on.
Keywords- implementation;knowledge management system; system analysis; system design

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I.

INTRODUCTION

Knowledge is increasingly being recognized as the new

strategic imperative of organizations. Today knowledge is still
considered as power an enormous power but need of
knowledge is depends upon organization and changed too. The
new paradigm is that within the organization knowledge must
be shared in order for it to grow. It has been shown that the
organization that shares knowledge among its management
and staff grows stronger and becomes more competitive.
Knowledge is power to accomplished organization needs.
Knowledge management is core of the sharing of knowledge.
In information era, knowledge is becoming a crucial
organizational resource that provides competitive advantage
and giving rise to knowledge management (KM) initiatives.
Organizations have collected and stored vast amount of data.
However, discovering valuable information hidden in the data
is hard to do this transforming these data into valuable is
necessary. KM has several challenges but managing
knowledge resources is one of it. Organizations are employing
information technology in knowledge management to aid
creation sharing integration and distribution of knowledge [2].
There have been many firms and organizations that have
implemented KM principles methods practices or tools.
However, academic institutions in particular management
institutes have taken more interest recently in introducing KM
approaches. From the academic learning point of view
Knowledge Management (KM) by its nature especially is
suitable.
II.

the process of capturing, rising, distributing, and effectively

using organizational knowledge. Knowledge management
efforts overlap with organizational learning and may be
distinguished from that by a greater focus on the management
of knowledge as a strategic asset and a focus on encouraging
the sharing of knowledge [7].
Knowledge transformation processes understood as a set of
descriptions or a collection of facts and rules to be transferred
to the learner through them internalizing them as social
constructions [36].
Knowledge management is about getting the right
knowledge to the right person at the right time. This may not
seem so complex but it implies a strong tie to corporate
strategy understanding of where and in what forms knowledge
exists creating processes that span organizational functions
and ensuring that initiatives are accepted and supported by
organizational members. Knowledge management may also
contain new knowledge creation or it may focus on knowledge
sharing, storage, and enhancement.
A. Six Steps Of KM Process

KNOWLEDGE MANAGEMENT SYSTEM

A knowledge management system is an information

management system with all the tools required to help
information into knowledge. Knowledge management (KM) is

Figure 1.

Six Steps of KM Process

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IJRITCC | June 2015, Available @ [Link]

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International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________
1) Identify: Initial crucial step is knowledge process.
Critical knowledge needed to build the core competencies of
the organization is identified. The knowledge gaps in the
organization are identified in the step.
2) Create: Addresses knowledge gaps through knowledge
conversion and generation of new knowledge some ways to
create new knowledge individual level, team level ,
organizational level.
3) Classify: Knowledge identified should be classified in
clusters. Mind-mapping can be used for classifying
knowledge. Classified knowledge can be easily stored and
shared.
4) Store: It is use collection and preservation of
organizational knowledge. Various forms of storage are given.
Organize the data for easy retrieval.
5) Share: It is used for regular and sustained exchange of
knowledge. It fosters continuous learning to achieve business
goals. Mutual trust and benefit help foster a culture of sharing.
Technology can be used to enhance sharing.
6) Apply: It is use and reuse of knowledge in the
organization. It translates knowledge into action. Knowledge
only adds values when it is used to improve products and
services.
B. Benefits of KMS
A knowledge management system (KMS) is an
information system designed particularly to assist the sharing
and integration of knowledge. Knowledge management
addresses the living knowledge inside the organization and
operational level, from strategic to executive. KMS has all the
necessary tools to help company representatives turn
information into knowledge.
A KMS that is well-organized can help and business
increase staff performance student satisfaction and quality of
service. Knowledge is the core of operation and innovation
therefore one of the most valuable assets a company might
have. The advantages of a knowledge management system can
be significant and rewarding when all the keys are in place.

It possible to support new technologies easily and for

future use it capture new knowledge.
Due to the existing knowledge base, the student can
quickly find all the information they need.
Facilitates student stay up to date on various, everchanging technologies.
Improves staff and student engagement and
communication.
Helps in delivering better measurement and
accountability.

III.

SYSTEM ANALYSIS

Analysis has been done to identify the problem area in

information management at organization. Many knowledge
base businesses like consulting services, engineering, software
industries or institutions are acknowledging the need of KMS.
positive impact on productivity, based largely on the effect
of time savings realized by leveraging a cost-effective KM
system across a large population of student when result
showed.
A. Analysis
During the analysis phase of the prototype, faculty
members and students were interviewed to discover their
needs in a KMS. Speaking directly to them gave them a
chance to share their wishes,wants and opinions. A discovery
was made currently faculties and students are not using any
system to capture the information. This system design would
be an ideal for that application. However, system does not
cover all the aspect of KMS. The faculty interviewed student
or faculty to desire for the application to cover main issues,
generic concepts and particular sticking points. General
parameters include keeping topics relevant to current courses
and research paper and accessibility of this KMS to everyone
enrolled in a course. The KMS should give confidence of
reading the textbook. Often the textbook material compliments
the lectures and containing a substantial amount of course
material. Reading a textbook for a technical class is a good
habit that serves as an essential skill for any IT professional.
The students should have the opportunity to collaborate on
input. This will increase acceptance and use of the KMS.
B. Block Diagram

Figure 2. General Structure of KMS

The above diagram shows general structure of knowledge

management system where creation block depicts creating
knowledge through learning and research. Next block is
capture where harvesting capturing and storing the knowledge.
Organize block describe structure and modernize of
knowledge to facilitate easy availability. Finally knowledge is
distribute means deploy knowledge to people to do processes
operations and services.

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IJRITCC | June 2015, Available @ [Link]

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International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________
C. Problem Definition
Part of the problem is that there is little consensus on what
knowledge is and this makes KM a very ambiguous concept.
For instance some views which regard knowledge as virtually
synonymous with information would consider a "KM"
initiative to be something much shallower and technology
driven. Failure and success are linked to expectations. You can
only fail when you fall short knowledge. KM went through a
exhortation phase and during that time expectations were high.
If one accesses failure it means lack of expection to complete
[37]. The biggest challenge in Knowledge Management is to
ensure participation by the people or student in the knowledge
sharing, teamwork and re-use to achieve business results. In
organisation requires changing conventional mindsets and
organisational culture from "knowledge-hoarding" (to keep
hidden or private) to "knowledge-sharing" (share among team
members) and creating an atmosphere of trust. This is
achieved through a combination of motivation and rewards, realignment of performance appraisal systems, and other
measurement systems. A key to success in Knowledge
Management is to provide people recognition, visibility and
credit as "experts" in their respective areas of specialization.
From this discussion the need of tacit to explicit knowledge is
occurred.
IV.

Figure 3. Architecture of KMS.

Front end will interact with document service to retrieve,

save or delete the documents which are uploaded on the
system. This service based access to the database and directory
structure will ensure the security and reusability of a system.
A. Data Flow Diagram

SYSTEM DESIGN

Web application having database usually used three tier

architecture. Architecture is skeleton of model through which
organization create their project. Three tier architecture has
presentation layer, business layer and data layer. Presentation
layer is work as user interface which work on client system.
Business layer is running on a separate server and data layer
having database is running on its own database server. Client
will request for some work to do. Business layer is interface
between presentation layer and data layer. Middle layer direct
communicate to database to response client request. Database
can perform operation like section, deletion, retrieval,
medication etc.

Figure 4. Zero Level DFD

As more users access the system a three-tier solution

is more scalable than the other solution because you can add as
many middle tiers as needed to ensure good performance.
Security is also the best in the three-tier architecture because
the middle tier protects the database tier. (See figure 3.1).

Figure 5. Steps to flow of creating query

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IJRITCC | June 2015, Available @ [Link]

_______________________________________________________________________________________

International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________
Knowledge Forum: Knowledge forum is one place where
student and faculties will get the answer of query which is
asked by the student. Any student or lecturer if know the
answer then it would be replied and get the knowledge.
Knowledge Capital: Knowledge capital is one place where
student can create their paper, seminar and upload to portal to
get knowledge from that. Students can save the file for their
uses.

Figure 7. Login Portal

Figure 6. Steps to flow of Research Paper

V.

IMPLEMENTATION

Implementation is the stage of the project when the

theoretical design is turned out into a working system. Thus is
being considered to be the most critical stage in achieving a
successful new system and in giving user confidence that the
new system will work and be effective. The purpose of testing
is to discover errors. Testing is the process of trying to
discover every conceivable fault or weakness in work product.
It provides a way to check the functionality of components,
sub assemblies, assemblies and /or a finished product it is the
process of exercising and user expectations and does not fail in
an unacceptable manner. There are various types of test. Each
test type addresses a specific testing requirement.
To achieve Knowledge a core requirement is that each
student or staff can control who are authorized to access to her
own documents paper and etc. The security and performance
requirements are summarized as follows:
Data confidentiality: Unauthorized users who do not
possess username or password student or staff is not going to
access their profile.
Data Registration: User registration is module in which the
students or lecturers are able to login the main application.
User has to fill the entire registration field. After registration
the user will login to application with their ID and password.
In user registration module, user enter the his/her information
like name, mobile no mail ID etc and get encrypted password
which is saved in database.

Figure 8. Home

Figure 9. Registration Page Student

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IJRITCC | June 2015, Available @ [Link]

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International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________

Figure 13. Post Query

FIGURE 10.

All Research Paper

FIGURE 14.

View Query

Figure 11. Create Research paper

Figure 15. Reply Query

FIGURE 12.

My Query

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IJRITCC | June 2015, Available @ [Link]

_______________________________________________________________________________________

International Journal on Recent and Innovation Trends in Computing and Communication

Volume: 3 Issue: 6

ISSN: 2321-8169
3608 - 3613

_______________________________________________________________________________________________
VI.

Figure 16. Most Answered Query

CONCLUSION

This framework is used for sharing of knowledge. Data

mining has lot of application but knowledge sharing application
is one of it. A web based knowledge management system is
used for sharing knowledge to student or teacher. It helps to
increase efficiency of student of understanding and to enhance
compatibility. Sharing knowledge is big challenge in
knowledge management system. It is necessity of mind set
people should change from my knowledge to our knowledge.
Knowledge is depends on individual person. Depending on
need of knowledge it is get extracted. It means tacit knowledge
to explicit knowledge.
ACKNOWLEDGMENT
It is my gratitude to Prof. [Link] as guide who
provided me constructive and positive feedback during the
preparation of this report.
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Figure 17. Create Seminar

Figure 18. My Seminar

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