NYU
Certificate In Basic Project
Management
Assignment-1
Ethernet Control
Power Supply Systems Installation
By: HNIN THIRI
ID No. ht933
Date 07/09/15
Brief description of project
The speed of creating new product for the market is one of the most important
factors that will determine the success or failure of a company. Our company introduced
new innovative power supply system, called BOP-E Series Ethernet control power supply
system, to the market.
Recently our company signed a contract for installation Ethernet- control power supply
systems in NYU laboratory. Customer specifies the requirements and chooses one of our
products from kepcos standard catalogue. NYU need 5 units of Ethernet control power
supply systems to be installed and successfully tested. The duration decided for this
project is 2 weeks. And the price for this project is 37,950.
Benefit of the product
Kepco's new BOP-E Series of Ethernet-controlled power supplies system are High
technology with innovative design, ultra-quiet ,controllable from anywhere over Ethernet
or LAN. Communication is either through a web page or by using SCPI commands via
Lab View and Telnet.
System Specification:
True 4-quadrant programmable voltage and current power supplies.
14 Standard Models, 0-5 Volts to 0-200 Volts, 0-5 Amps to 0-30 Amps.
Dual-range, 16-bit interface provides 15 bits of resolution for both full and quarter
scale of output.
Inductive load and capacitive load optimized versions.
Discovery: MDNS (Bonjour - like the printer discovery) and VXI-11 (National
Instruments Ni Max, Agilent Io controller)
IP address support: DCHP, AUTOIP and Static IP (using Web Page)Connections:
SOCKET @ port 5025 and TELNET @ port 5024, throughput: 25 milliseconds
Initiation of the project
1. Project Scope
To install 5 units of Ethernet control power supply systems, which are already built
and successfully test in kepco industry, for NYU laboratory
To provide installation, testing and training on time and within budget
2. Challenges
Time constrain ,duration 2 weeks
Human Resource,have to assign right person who can be available on right time and
can be certified as a professional.
3. Estimated Budget and Duration
Estimated Budget
Work
Cost per unit
Cost
Procurement
USD 5000
USD 25000
Packing
USD 100
USD 500
Spare parts
USD 200
USD 1000
Installation and set up
USD 200
USD 1000
Testing
USD 200
USD 1000
Warranty
USD 500
USD 2500
Transportation
Training
Tool and other equipment
Cost Estimated
USD 500
USD 500
USD 1000
33,000
3,300
Contingency Reserves (10%)
363000
Cost Baseline
1,650
Management Reserves (5%)
37950
Project Budget
Duration
Start date
08/03/15
End date
08/18/15
Duration of different processes
Initiation
Planning
Execution
Monitoring and control
Closing
August 3,4(2days)
August 5,6 (2days)
August 7 to August 17 (7days)
M&C for whole execution
August 18 (1day)
[Link] stakeholders
We have to identify person ,group or organization that has interest , concern and
actively involved in the project. Following stakeholders are registered;
Name
Position
Internal/
External
Contact
[Link]
Customer
External
[Link]@[Link]
Mr. A
Chief Executive
Officer(CEO)
Internal
MrA@[Link]
Ms. B
Chief Finance
Officer (CFO)
Internal
MsA@[Link]
Mr. C
Project Manager
(PM)
Internal
MrC@[Link]
Terminal
Supplier
External
terminalsupply@termina
Supply
[Link]
Kepco Project
team
Project Team
Internal
projectteam@[Link]
Mr.D
Purchaser
Internal
Mr.D@[Link]
Planning for the project
The project management plan defines how the project is executed, monitored and
controlled, and closed.
Project management plan
Scope management plan
Schedule management plan
Resource Requirement Plan
Cost Management Plan
Quality management plan
Human resource plan
Communications management plan
Risk management plan
[Link] MANAGEMENT PLAN
In this project we only conduct the face to face meeting with our stakeholders to
get the information about their interest in this project.
Stakeholders
NYU
Customer
Project
Manager
Requirements
Project to be received
on time and within
budget
Project to be completed
on time with the full
utilization of material
and human resource.
Scope
-To Complete the project on
August 18 with excellent
utilization of resource.
-To get end product acceptance
from the customer
Project Team
Skill, Tool and
equipment
To get customer satisfaction by
providing good result on time
[Link] TIME MANAGEMENT PLAN
TIME
REQUIREMENT(hour)
Activity
Defining customer requirements.
Gathering required information.
Performing feasibility analysis.
Identifying stakeholders.
Project Costing
Project Budget
Scheduling
Fasteners Purchasing and
Collection requirements
16
Installation
40
Testing
16
Training
Documentation
Total project hours
144
[Link] REQUIREMENT PLAN
Resource requirement plans are determined by project Activity, Schedule,
Enterprise Environment factors and Organizational process assets.
Type of resource
Human resource
Software resources
Requirement
For all activities two Certified Electrical Engineers,one
Test Engineer and one labour are required for the
project team.
Configuration and Communication Software are
required for installation and testing.
Organizational process
asset
Organizational process assets contains organizations
policies, templates, standards and help data for the
guidance of team members so that they can perform the
project processes more efficiently and with better
utilization of time and resources. Following OPA are
planned to use in this project:
Product History
Product check list
Installation procedure
Safety policies
On site Testing procedure
Delivery check list etc.
Transportation
Transportation is required for delivery of units and man
resources
power.
Equipment
Certified Tool and Equipment are also required for
installation and Testing
[Link] MANAGEMENT PLAN
Total Project Budget is 37950 for this project. The cost must be planned, measured
and monitored within budget. Reports on cost performance will be issued weekly to
analyse the cost against budget.
[Link] QUALITY MANAGEMENT PLAN
The quality management plan describes how the project management team will
implement the performing organizations quality policy. The benefit of meeting quality
requirements can include less rework, higher productivity, lower cost and increased
stakeholder satisfaction.
Quality Role
1. Project Cost Efficiency.
Responsibilities
1. CFO, Project Manager
2. Procure good quality product.
2. Purchaser
3. Manage quality of product
3. Electrical Engineer ,Test Engineer
4. Project schedule.
4. Project Manager
5. Product overall working.
5. Project Manager, Project Team.
6. Allocation of resources at time
6. Project Manager
To improve the quality of the projects processes :
Weekly meeting will be called between the project manager and project team so that
difficulties which might be affect the project will be removed.
Daily progress report will be required from project leader to project manager.
Quality Control procedure and work instruction will be used in required activities.
If any changes may occur, Engineering Change Notice (ECN) or Bill of Material
Correction(BMC) will be issued to all effected departments.
QUALITY ASSURANCE:
Kepco has been certified to the ISO 9000-2008 standard.
The certification is the result of the successful completion of a week long audit
conducted by Lloyd's Register of Quality Assurance.
Our ongoing focus on customer satisfaction and continuous improvement made the
transition to the ISO 9000-2008 standard an obtainable objective. The excellent
cooperation and participation from every department made our success possible.
[Link] HUMAN RESOURCE MANAGEMENT PLAN
Develop Human Resource Plan:
Project Human Resource Management includes the processes that organize, manage, and
lead the project team.
Roles, Responsibilities, and Authority of project team:
Role:
Authority:
Responsibility:
1. Project
Manager
To change in project
Monitor the whole project and
management plan.
guide the team about any
difficulty. make sure that all the
tasks performed are within
budget.
2. Team Leader
Will lead the project team.
Show all results to the project
manager and solve issues between
team members.
[Link]
To oversee the work of
Resource
labours
[Link]
To check the cost of every
Reports to the higher authority
Record all balances against costs
task
5. Engineers
To check the quality of
If any change will occur he will
units delivered to customer
report to the team leader.
[Link] COMMUNICAYION MANAGEMENT PLAN
The analysis of the communication requirements determines the information needs of
the project stakeholders. We will use different mediums for communication like face to
face, Email, telephone,Fax etc
Communication Management Plan:
Stakeholders
Customer,NYU
Procurement
Project Team leader
Project Manager
Communication
Schedule
weekly
weekly
daily with the Project
Manager
Weekly
Medium
Face to face/Email
Face to face
Face to face/Email
Face to face/ Email/Presentations
Communication within the project team:
The project team will communicate with the team leader through face to face
meeting. The team leader will interact with the Project Manager through meetings and
emails telling him about the current situation of the project. The Project Manager will
bring in notice the cost and schedule performance to the CEO. The customer will not be
briefed about the cost and schedule performance of the project.
[Link] RISK MANAGEMENT PLAN
Risk
Statement
Impact
Product
Quality
Required power
supply system does
not match the
quality needed
Cost, Scope 5%
Backup system has
been identified
Shortage of Labour strike due
labor and
to any problem
poor quality
of resources
Stakeholder Change the
requirement, or
may be the project
progress is not up
to their
expectations
Late
Slows down the
delivery of work pace
resources
Tool and
Equipment does not
Equipment work properly
failure
Time,
Scope
10%
Offer high wage for
quality work
Quality,
Time, Cost
15%
Taking notice on their
requirements and work
again to fulfil their new
requirements
Cost,
Schedule
10%
Get a standby supplier
Cost,
Quality,
schedule
25%
Purchase new or
backup Tool and
Equipment
Load
shedding
Cost,
Schedule
20.00
%
Purchase generator
Electricity work
affected and
machinery does not
work due to load
shedding
Proba
bility
Risk Response
Project Closure
The following tools can be used to order the closing process: Acceptance Test
Procedures (ATP), Implementation Strategies, Project Documentation, Final Project
Report.
Closing a project involves the following 6 steps:
Getting Client Acceptance of Deliverables
Ensuring that all Deliverables are Installed
Ensuring that the Documentation is in Place
Getting client Sign-Off on the Final Report
Conducting the Post-Implementation Audit
Celebrate Success
THE END
