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Excel Basics for Beginners

The document provides instructions for basic commands in Microsoft Excel, including how to save a file by clicking Save As or pressing Ctrl+S and entering a file name, how to copy and paste cell content by selecting cells, clicking Copy or pressing Ctrl+C, selecting a destination cell and clicking Paste or pressing Ctrl+V, and how to cut and paste cell content which moves content between cells by selecting cells, clicking Cut or pressing Ctrl+X, selecting a destination cell and clicking Paste or pressing Ctrl+V to remove the cut content from the original cell. It also lists common editing shortcuts like Ctrl+C to copy, Ctrl+X to cut, and Ctrl+V to paste.

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Nhil Cabillon Quieta
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© © All Rights Reserved
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307 views5 pages

Excel Basics for Beginners

The document provides instructions for basic commands in Microsoft Excel, including how to save a file by clicking Save As or pressing Ctrl+S and entering a file name, how to copy and paste cell content by selecting cells, clicking Copy or pressing Ctrl+C, selecting a destination cell and clicking Paste or pressing Ctrl+V, and how to cut and paste cell content which moves content between cells by selecting cells, clicking Cut or pressing Ctrl+X, selecting a destination cell and clicking Paste or pressing Ctrl+V to remove the cut content from the original cell. It also lists common editing shortcuts like Ctrl+C to copy, Ctrl+X to cut, and Ctrl+V to paste.

Uploaded by

Nhil Cabillon Quieta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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USER MANUAL FOR BASIC COMMANDS IN MS EXCEL

HOW TO SAVE A FILE:


To save a copy of your file, do the following:
1. Click the Microsoft Office Button, and then click Save As, or press CTRL+S.
Important: If you don't see the Microsoft Office Button, click Save As on the File menu.

2. In the File name box, enter a new name for the file.

3. Click Save.

HOW TO COPY AND PASTE CELL CONTENT:


MS Excel allows you to copy content that is already entered into your spreadsheet and paste that
content to other cells, which can save you time and effort. To copy and paste cell content, do the
following:
1.

Select the cell(s) you want to copy.

2.

Click the Copy command on the Home tab, or press Ctrl+C on your keyboard.

3.

Select the cell(s) where you want to paste the content. The copied cells will now have
a dashed box around them.

4.

Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.

5.

The content will be pasted into the selected cells.

HOW TO CUT AND PASTE CELL CONTENT:


Unlike copying and pasting, which duplicates cell content, cutting allows you to move content between
cells.
1.

Select the cell(s) you want to cut.

2.

3.

4.

Click the Cut command on the Home tab, or press Ctrl+X on your keyboard.

Select the cells where you want to paste the content. The cut cells will now have a dashed
box around them.

Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.

5.

The cut content will be removed from the original cells and pasted into the selected cells.

GENERAL EDITING SHORTCUTS IN MS EXCEL

GENERAL EDITING SHORTCUTS


Basic Editing Within a Cell
CTRL+C
CTRL+X
CTRL+V
CTRL+Z
CTRL+Y

Copy the selected text or cell


Cut the selected text or cell
Paste the selected text or cell
Undo the last action
Redo the last action

Shortcuts for Reviewing Tasks


SHIFT+F2
CTRL+F2
CTRL+SHIFT+O
CTRL+F
CTRL+SHIFT+Z

Adds or edits a cell comment


Displays the print preview window
Selects all cells that contain comments
Displays the find and replace dialog box, with the find tab selected
Reverses the last automatic correction

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